Grade: KS 4,
Ministry /Corporation: Kenya Bureau of Standards,
Directorate/Division: Finance Department,
Department: Finance,
Division: Finance and Strategy,
Section / Unit: Financial Accounting,
Location / Workstation: Kenya Bureau of Standards Head office,
Popo Road, Off Mombasa Road,
Reporting Relationships
Reports to: Head of Department – Finance
Job Purpose
The job holder manages
and oversees the daily operations of the business accounts. Monitors and
analyses accounting data and produces financial reports and statements.
The job holder establishes and enforces proper accounting methods, policies and principles for the organization.
The job holder establishes and enforces proper accounting methods, policies and principles for the organization.
Responsibilities / Duties / Tasks
Managerial / Supervisory Responsibilities
- Participate
in development of the Department’s Work plan and budget;
- Prepare
monthly, quarterly and annual financial reports
- Mentor
and coach staff
- Participate
in the implementation of the performance management system in the division
- Controls
and maintains documents and records of financial accounting division.
- Manages
fixed asset function by ensuring their register is maintained accurately.
- Manages,
maintains, Imprest ledger, general ledger, cash book, Tax books to ensure
accurate reporting.
- Supervises
Imprest, bank reconciliation, payables and Tax Staff to ensure smooth
running of the division.
Operational Responsibilities / Tasks
- Co-ordinate
processing of payment of imprest to staff to ensure all operations run as
per the procedure guidelines.
- Maintain
and monitor general ledger functionalities in Sage ACCPAC ERP i.e. chart
of accounts, bank setup, tax classes and rates to ensure the system input
variable are accurate.
- Verify
data from subsidiary ledgers for posting to general ledger to ensure
accuracy and validity of the entries.
- Completes
payments and controls expenses by receiving, processing, verifying and
reconciling invoices to meet organizational objectives.
- Validate
and authorize creditors’ payment vouchers through EFT and RTGS.
- Verify
the validity of supplier payments by checking whether proper authority and
all the necessary supporting documents are attached for purposes of payment
- Prepare,
maintain, analyze, verify and reconcile complex financial transactions,
bank statements, records, and, and producing various cashbooks and bank
reconciliation statements.
- Review
financial records for production of financial statements and identify and
explain variances.
- Coordinate
statutory audits and following up actions with other departments.
- Respond
to Financial inquiries by gathering, analyzing, summarizing, and
interpreting data.
- Implement
Quality Management System as per the ISO 9001:2008 requirements.
Job Dimensions:
Financial Responsibility:
- Development
of budgets.
- Approval
of expenditures
- Advise
on best management investment decision.
- Advises
on financial implications of management decision.
Responsibility for Physical Assets
- Responsible
for physical assets assigned by the institutions.
- Provides
oversight for physical assets in the department
Decision Making:
- Makes
strategic, operational and financial decisions
- Assigns
work to subordinates
- Monitor
subordinates work performance
- Appraises/evaluates
subordinates’ performance
Working Conditions:
- Works
predominantly within the office.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
- Bachelor’s
degree in Commerce, Finance or Accounting,
- Professional
Qualifications / Membership to professional bodies
- CPA
(K), CIMA or ACCA
- Supervisory
course lasting not less than two (2) weeks from a recognized institution;
- Management
Course lasting not less than four (4) weeks from a recognized institution;
- Relevant
Management System Auditor/Assessor;
Previous relevant work experience required.
- At
least eight (8) years relevant work at least three (3) years’ experience
in a supervisory capacity.
Need to know: Attributes:
- Analytical
skills
- Organizational
skills
- Computer
proficient
- Research
methods
- General
Principles of accounting
- Management
skills
- Interpersonal
skills
- Time
management
- Communication
skills
- Team
player
- Attention
to detail
- Innovative
- Critical
thinking
- Leadership
skills
- Self-driven
How To Apply
Application letter,
Curriculum Vitae and copies of relevant certificates must be submitted online
via KEBS website under careers page: www.kebs.org on
or before 21st September, 2020. Only short
listed candidates will be contacted. Canvassing will lead to automatic
disqualification. The applicants must comply with Chapter Six (6) of the
Constitution of Kenya.
It is important to note, after successfully uploading and submitting the application, the applicant will receive a system generated email notification that the job application details have been successfully submitted.
Persons with disabilities and female candidates are encouraged to apply. Only shortlisted candidates will be contacted.
It is important to note, after successfully uploading and submitting the application, the applicant will receive a system generated email notification that the job application details have been successfully submitted.
Persons with disabilities and female candidates are encouraged to apply. Only shortlisted candidates will be contacted.
Please ensure you have the following documents at hand for the
application process.
- ID
& PIN Copies
- Cover
Letter
- Curriculum
Vitae
- Academic
Certificates
- Professional
Qualifications
- Professional
Bodies’ Membership Certificates
- Constitutional Documents