Grade: KS 8,
Ministry /Corporation: Kenya Bureau of
Standards,
Directorate/Division: Human Resource &
Communication,
Department: Administration,
Location / Workstation: KEBS Head Office Popo
Road, Off Mombasa Road,
Reporting Relationships
Reports to: Directors and Heads of department.
Responsibilities
Managerial / Supervisory Responsibilities
Supervise, coach and mentor staff
Operational Responsibilities / Tasks
- Organizes, plans and prioritizes work in the
Director’s office
- Maintains the Director’s diary by booing
appointments and meetings and ensures he attends to it.
- Processes information by compiling, categorizing
and verifying information emanating from the Director’s office and
dispatched to the relevant recipients.
- Receives, sorts, and disseminates correspondence,
reports, returns, circulars, publications and all kinds of information on
behalf of the Director.
- Communicates with persons within the organization,
customers, public, government and other external bodies who have business
with KEBS.
- Making local and international travel arrangements
for the Director.
- Offer logistical for board meetings by preparing
board papers, sending notices, and timely processing of allowances.
- Provides frontline customer services by receiving
visitors and directing them accordingly.
- Maintains office petty cash.
- Maintains the calendar plan for scheduling and
fixing executive meetings.
- Management of e-office;
- Undertake any other duties of similar level and
responsibility as may be directed from time to time.
Job Dimensions:
Financial Responsibility:
- Approval of petty cash.
Responsibility for Physical Assets
- Responsible for physical assets assigned by the
institution.
Decision Making:
- Makes decisions using standard operating
procedures
- Assigns work to subordinates
- Monitors subordinates work performance
Working Conditions:
- Works predominantly within the office.
Job Competencies (Knowledge, Experience
and Attributes / Skills).
Academic Qualifications
- Degree in either Secretarial Studies / Office
Management or any Business Management related field with a Diploma in
Secretarial course from a recognized institution.
Professional Qualifications / Membership
to professional bodies
- Proficiency in computer applications.
- Fulfilled the requirements of Chapter Six of the
Constitution.
Previous relevant work experience
required.
- At least 7 years work experience.
Need to know: Attributes:
- Bookkeeping skills.
- Office administration skills.
- Organization processes.
- Knowledge of relevant legislation, policies and
procedures.
- Computer proficient.
- Word processing at a highly proficient level.
- Integrity
- Confidentiality
- Interpersonal skills
- Time management
- Communication skills
- Team player
- Interpersonal skills
- Assertive
- Positive attitude
- Decision making
- Respectful
- Cultural awareness and sensitivity.
- Flexibility.
How To Apply
Application letter, Curriculum Vitae and copies of relevant
certificates must be submitted online via KEBS website under careers
page: www.kebs.org on
or before 21st September, 2020. Only short listed candidates
will be contacted. Canvassing will lead to automatic disqualification. The
applicants must comply with Chapter Six (6) of the Constitution of Kenya.
It is important to note, after successfully uploading and submitting the application, the applicant will receive a system generated email notification that the job application details have been successfully submitted.
Persons with disabilities and female candidates are encouraged to apply. Only shortlisted candidates will be contacted.
It is important to note, after successfully uploading and submitting the application, the applicant will receive a system generated email notification that the job application details have been successfully submitted.
Persons with disabilities and female candidates are encouraged to apply. Only shortlisted candidates will be contacted.
Please ensure you have the following
documents at hand for the application process.
- ID & PIN Copies
- Cover Letter
- Curriculum Vitae
- Academic Certificates
- Professional Qualifications
- Professional Bodies’ Membership Certificates
- Constitutional Documents