Position: Office Assistant
Employer: Kenya Mortgage Refinance Company
Job Description
The position has the mandate to provide administrative support in
the smooth of the Company
and office operations by receiving and distributing communications and
maintaining high
standards of hygiene and facilitate staff achieve their mandate
Responsibilities
I. Operational Roles and
Responsibilities:
- Delivery and dispatch of
all correspondences from the office and ensuring that all bills are paid
on time;
- Assisting the HR
Officer in the running of the office by providing support in the
managing of office space, maintaining service contracts and managing office
equipment; - Supporting the HR
Officer in implementing office administrative procedures and
policies at KMRC; - Managing the
switchboard services and maintaining the private automatic branch
exchange (PABX) system; - Receiving and transferring
incoming calls promptly
- Making outgoing calls for
internal colleagues as requested (includes official
international calls) - Writing down and dispatching
phone messages on behalf of colleagues
- Maintaining a log of all
relevant telephone numbers, country codes and emergency
numbers. - Ensuring the PABX system is in
good working condition.
- Managing visitors to KMRC
- Receiving & vetting all the
company’s visitors,
- Maintaining the visitor’s book
- issuing visitors badges.
- Managing incoming mail and
parcels by maintaining a mail log and by distributing/filing all incoming
mail.
- Receiving all incoming
letters/parcels and directing them to the relevant office for
distribution. - Maintaining an accurate log of
all incoming letters/parcels.
- Filing correspondence,
memoranda, reports and other materials alphabetically,
numerically or by other prescribed method. - Managing incoming mail and
parcels by maintaining a mail log and by distributing/filing all incoming
mail
- Maintaining the tidiness and
neatness of the front office and maintaining a safe andclean reception
area
Key Result Areas:
The jobholder’s accountability areas are as follows;
- Continuous process improvement
of services through efficient working
- Efficient execution of work
processes as assigned
- Submission of accurate, timely
and relevant reporting relevant to the day to day operations
of the office - Effective communication and
maintenance work of relationships
Qualifications
- Must have Certificate in
Secretarial Studies, Office Management and Administration / or
any other related field from a recognized institution - Must have at least one (1)
years proven work experience in a fast-paced environment
- Should be computer literate and
familiar with MS Office packages
- Must have good communication
skills
- Should have good interpersonal
skills
- Must have good organizational
skills
- Must have the ability to work
under pressure
- Should have good team building
skills
- Must have good problem solving
skills.
How to apply