POSITION: Administration and Communication Officer
LOCATION:
Nairobi
within the CBD
SALARY:
Ksh20,000 + Commission
Primary Purpose of the
role
The Communications and Administration Officer will support the internal and external communications strategy, write and disseminate publicity material, respond to inquiries from the public and media, and coordinate promotional events as well as handle all administrative duties.
Key Accountabilities
Administrative Roles
- Provides high-level executive and administrative
support.
- Manages complex and changing diaries, including
scheduling, negotiating appointments and meetings and organising
associated and supporting documentation.
- Manages travel arrangements.
- Coordinates effective meetings by organising and
collating meeting agendas, providing confidential minute taking and
distribution and coordinating follow up actions. This includes room
bookings and equipment set up such as teleconferencing, data projector and
refreshments.
- Maintains systems for recording and storing
information.
- Prepares correspondence and prepare briefing packs,
reports and papers.
- Manage all Executive Department meetings
- Manage and pay suppliers in agreed credit period
- Draft and format relevant documents as required.
- Handle clients at the office or meetings
- Good In preparing PowerPoint presentations.
- Respond to clients queries and schedule meetings
- Manage the office and issue the accountant with
all receipts needed .
Communication Roles
- Coordinates requests for information from internal
and external stakeholders and provides a professional first point of
contact for all enquiries
- Have a scheduled calender to all communication to
team and client-Mailchip,bulk sms,weekly products information.
- Prepare and update companies profiles ,Cards and
Brochures
- Coordinate in-house meetings.
- Develop, write and edit marketing and
communications materials, including, blog posts and social media content.
- Promote communications and marketing materials
through appropriate social media channels
- Ensure that all communications and marketing
material aligns with the company’s brand standards
- Maintain digital media archives including photos
and videos
- Maintain records of media coverage and collate
analytics and metrics on their performance.
- Develop, support and promote company goals,
including message development, social media content creation and media
outreach
- Identify target audiences and create strategies to
effectively engage them
- Ensure digital marketing content aligns with the
brand’s identity and message, and assist with marketing campaigns as
needed
- Work closely with leaders and executives to
develop and strengthen employee engagement activities
- Research, create, develop and produce high quality
content for the website and update it regularly.
- Work closely with the digital marketing team to
ensure the website enquiries are handled appropriately.
- Support the Business Development team by
contributing to sales and marketing efforts
Required
Qualifications
- Bachelor’s Degree/Diploma in Business
Administration or equivalent two years of qualifying experience.
Experience
A minimum of 2 years’
experience in a communication and administrative support role.
Knowledge/Skills/Abilities
- High level of integrity
- Positive Attitude
- Hospitable, kind and honest
- Creative
- Substantial experience supporting a team.
- High degree of professionalism and judgement with
the ability to maintain a high level of confidentiality.
- High-level written and oral communication skills
and the ability to communicate and liaise effectively and sensitively at
all levels, both internally and externally.
- Ability to balance conflicting priorities and to
work to deadlines.
- Advanced knowledge and experience in MS Office,
Outlook and TRIM record management system.
- Supports productive relationships with a
demonstrated ability to work as part of a team and independently and with
people at all levels.
- The position holder must display professional and
effective communication and liaison skills with both internal staff and
external stakeholders at all levels.
- The role requires the ability to pay attention to
detail, maintain a flexible and resourceful approach to effectively
multi-task and manage workload.
- Anticipates needs with regard to meeting papers
and preparation of agendas and papers for regular Management meetings.
- Self-motivated and passionate about achieving
targets
- Mature & Honest
- A responsible person and also with leadership
traits
- Able to manage demands of the work with ease
- Must be an excellent orator and with great
communication skills
How To Apply
Applicants to send their
CVs ONLY to recruit@covetedhrservices.co.ke Deadline for
application is 30th August 2020