ACCOUNTANT
The successful candidate
will work within a team responsible for a wide range of accounting, record
keeping, reporting and general commercial tasks to support the accounting and
finance function of the Company. Generally, the Accountant is in-charge of the
logging and processing of purchase invoices, payment of suppliers, control of
supplies and equipment, the issuance of sales invoices and collection of
revenue as well as the compliance with statutory obligations and the
maintenance of accounting records. The successful candidate will be report to
the Financial Controller.
Responsibilities
Payables
- Code and post purchase ledger invoices.
- Perform supplier statement reconciliations.
- Ensure staff expenses and credit card claims are
processed in line with the Company’s policy.
- Act as custodian of the petty cash float.
- Prepare payment runs (bank transfers and cheques).
- Maintain supplier accounts and act as the
suppliers’ point of contact to resolve payment queries.
- Process all invoices within 24 hours of receipt
ensuring that they are logged and/or posted on to the accounting system in
accordance with established procedures and simultaneously action all
invoice queries.
- Scan and file invoice documents and perform other
such functions as may be required from time to time.
Inventory
- Compile and review source documents such DNS,
SIRS, Local Purchase Orders as well as GRVS for completeness and accuracy,
and prepare reports.
- Review the replenishment of inventory levels for
the Company, assist in the generation of target-based reports on weekly
and monthly basis for management decision making, consistently
tracking stock in transit, and regularly updating camps on their stock
status.
- Coordinate monthly stock counts, cross checking
for variances between the data entered in SAGE and actual physical
documents to maintain high recording standards and perform monthly
inventory reconciliations.
- Review inventory usage and ensure utilization of
stock is done in a sequential manner.
- Review for any variances with the purpose of
rectifying any anomalies and getting explanations for the variances for
onward review and guidance from management.
- Ensure timely input and postings of inventory
issues, receipts and transfers to ensure up to date reports can be
generated at any time and enable F&B to be able to produce accurate
reports.
- Review the day-to-day tasks and inventory
management processes and bring to the attention of the Financial
Controller any irregularities immediately, with an aim of correcting and
developing solutions going forward.
- Prepare and distribute daily, weekly, monthly and
ad-hoc inventory levels and consumption reports.
- Providing internal and external personnel with
appropriate monthly reports well suited for audits.
- Month closing journal entries and reconciliations.
- Assisting in the improvement in internal controls
related to inventory and verifying accuracy of costs.
Treasury
- Assist in cash control, management and
reconciliations.
- Preparation of daily cash flow forecasts, and
reporting on variances between actual and forecast balances.
- Review the coding of cash transactions to ensure
postings are made to the correct ledger accounts, and ensure manual cash
ledgers reconcile to accounting records.
- Complete bank reconciliations for multiple
accounts for all entities and resolve any problems.
- Establish and maintain an effective working
relationship with all banking partners.
- Review monthly bank analysis statements and
prepare journal entries for posting.
- Investigate any unusual cash items and bring to
the attention of the Financial Controller.
- Prepare and manage monthly VAT schedules for cash
purchases & sales.
Revenue
- Preparing invoicing and collection analysis for
customers.
- Ensure evidence of revenue recognition is timely
and properly secured.
- Responsible for monthly close on revenue
accounting to ensure proper recognition or deferral of revenue.
- Ensure the timely preparation of journal entries,
supporting schedules, and reconciliations for revenue.
- Assist in the generation, implementation and
compliance of revenue recognition policies and procedures.
- Review customer contracts and amendments for
billing rate structures and other financial terms.
- Contribute to the forecasting process and actual
to forecast variance analysis for revenue.
General
- Prepare revenue and payables write-ups and
supporting documentation and be the key interface with the Company’s
external auditors during the annual audit of revenue.
- Drive continuous process improvement.
- Contribute to the team’s performance by ensuring
that no backlogs occur and that the Financial Controller is fully informed
of all potential problem situations.
- Adhere to all agreed procedures and controls and
review and update policies and procedures.
- Understand the AFEX requirement for QHSE in the
workplace including employee and team responsibilities, to ensure
continuous adherence to QHSE policies, procedures and work instructions
and to proactively promote a quality, health and safety approach in all
areas of your work.
- Assist other members of the Finance team in
carrying out jobs as and when required.
- Ad-hoc duties in special projects and ad-hoc
requests to support the business.
Skills & Competencies
The successful candidate
must be excellent in oral and written communication with strong interpersonal
skills. Must be self-driven and able to work without supervision. Capable
of delivering high quality, accurateand timely results. Must have excellent IT
skills and be able to prioritise. Excellent time-management, to deliveragainst
short deadlines with attention to detail.
Qualifications
- CPA (K)
- At least 3 years’ working experience in a similar
role in a busy accounting department
- Knowledge of accounts procedures especially
accounts payable
- Experience working with SAGE accounting software
How to Apply
Applicants meeting the
above requirements should send their their CV, letter of application giving
full details of qualifications, experience and full contact address,
e-mail address and names and contact details of three referees by close of
business Friday, 3rd July 2020 to careers@afexgroup.com
Availability:
Immediately
NB: Please include
the POSITION TITLE in the subject line of your email.
Only shortlisted
candidates will be contacted for the interview.
- least 3 years’ working experience in a similar
role in a busy accounting department
- Knowledge of accounts procedures especially
accounts payable
- Experience working with SAGE accounting software
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