Job Title: Office / Admin Assistant
Location: Nairobi
Department: Administration
Reports to: Managing Director
Salary: 20,000 – 25,000
Duties and Responsibilities
Tendering
·
Identify and Manage all the
pre-qualifications and present them to the Management for review and approval.
·
Sourcing for relevant tenders.
·
Coordinate and communicate proposal
document delivery and costing requirements to meet proposal due dates while
raising, tracking and documenting issues.
·
Ensures all relevant documentation
for bid proposals is complete and accurate.
·
Ensure all technical, commercial and
contractual correspondence with Suppliers are efficiently addressed and closed
out.
·
Prepare written proposals, financial
proposals and attach all the relevant documentation.
·
Observe tender deadlines and deliver
before/on time.
·
Contribution in cost and price
calculations.
·
Coordination of tender reviews and
deadlines and adjust them to the frameworks given.
Sales and Marketing
·
On the days you are not preparing
tenders you will be selling and marketing the company’s services.
·
Social media marketing.
·
Telesales and email marketing.
·
Pre-planning weekly sales prospects.
·
Networking, Cold calling and visiting
potential customers.
·
Sending proposals.
·
Record information on a database and
maintain clients’ databases.
·
Target appropriate
customers-Facilities, premises, Companies, Healthcare, Hospitality, Commercial,
Industrial, Education etc.
·
Negotiating the sales and clinching
business with clients
Administrative
·
Assist with general office
administration functions.
·
Compile and update the
bids/quotations register.
·
Compile and check bids and quotations
with the administrative responsiveness criteria.
·
Keep record of all approved
submissions in a file.
·
Monitor validities of closed tenders.
·
Write monthly reports on tenders
evaluated.
·
Arrange bid committee meetings with
all role-players .
·
Distribute adjudicated submissions to
relevant Units.
Requirements
·
Degree in Sales and Marketing or
Business Management.
·
Previous experience in Sales and
marketing (social media marketing will be an added advantage).
·
Strong time-management and
organizational skills.
·
Ability to coordinate several tasks at
the same time.
·
Well-developed negotiation skills.
·
Self-motivated and hardworking.
·
Good understanding of the Tender
Management Process.
·
Excellent communication and
negotiation skills in both written and spoken.
·
Proficiency in Office Computer
applications.
Personal Attributes
·
Result oriented
·
Integrity
·
Interpersonal Relations
·
Self-driven
Key Skills
·
Communication
·
Analytical
·
Planning
·
Negotiation
·
Customer care
·
Computer literacy
How to Apply
Interested candidates are invited to
strictly email their cover letter and CV with the subject, Administrative
Assistant to careers@hrmconnection.com by 26th June 2020.
Only short listed candidates will be
contacted.