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Office / Admin Assistant Job in Nairobi, Kenya

Job Title: Office / Admin Assistant


Location: Nairobi
Department: Administration
Reports to: Managing Director
Salary: 20,000 – 25,000
Duties and Responsibilities
Tendering
·         Identify and Manage all the pre-qualifications and present them to the Management for review and approval.

·         Sourcing for relevant tenders.
·         Coordinate and communicate proposal document delivery and costing requirements to meet proposal due dates while raising, tracking and documenting issues.
·         Ensures all relevant documentation for bid proposals is complete and accurate.
·         Ensure all technical, commercial and contractual correspondence with Suppliers are efficiently addressed and closed out.
·         Prepare written proposals, financial proposals and attach all the relevant documentation.
·         Observe tender deadlines and deliver before/on time.
·         Contribution in cost and price calculations.
·         Coordination of tender reviews and deadlines and adjust them to the frameworks given.
Sales and Marketing
·         On the days you are not preparing tenders you will be selling and marketing the company’s services.
·         Social media marketing.
·         Telesales and email marketing.
·         Pre-planning weekly sales prospects.
·         Networking, Cold calling and visiting potential customers.
·         Sending proposals.
·         Record information on a database and maintain clients’ databases.
·         Target appropriate customers-Facilities, premises, Companies, Healthcare, Hospitality, Commercial, Industrial, Education etc.
·         Negotiating the sales and clinching business with clients
Administrative
·         Assist with general office administration functions.
·         Compile and update the bids/quotations register.

·         Compile and check bids and quotations with the administrative responsiveness criteria.
·         Keep record of all approved submissions in a file.
·         Monitor validities of closed tenders.
·         Write monthly reports on tenders evaluated.
·         Arrange bid committee meetings with all role-players .
·         Distribute adjudicated submissions to relevant Units.
Requirements
·         Degree in Sales and Marketing or Business Management.
·         Previous experience in Sales and marketing (social media marketing will be an added advantage).
·         Strong time-management and organizational skills.
·         Ability to coordinate several tasks at the same time.
·         Well-developed negotiation skills.
·         Self-motivated and hardworking.
·         Good understanding of the Tender Management Process.
·         Excellent communication and negotiation skills in both written and spoken.
·         Proficiency in Office Computer applications.
Personal Attributes
·         Result oriented
·         Integrity
·         Interpersonal Relations
·         Self-driven
Key Skills
·         Communication
·         Analytical
·         Planning
·         Negotiation
·         Customer care
·         Computer literacy
How to Apply
Interested candidates are invited to strictly email their cover letter and CV with the subject, Administrative Assistant to careers@hrmconnection.com by 26th June 2020.
Only short listed candidates will be contacted.

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