Title of the
position: Project Administrator
Duration of the
contract: 1 year
(renewable)
Place of
deployment: Kapenguria
with field visit in West Pokot County
Name of the
Project: Support for
Resilience for Sustainable Livelihood in West Pokot County
CEFA – European Committee for Training and
Agriculture (Comitato Europeo per la Formazione e l’Agricoltura) is an Italian
NGO who has worked in Kenya since 1993 transiting through, Humanitarian
response interventions, livelihood support, Food Security, Infrastructure
Development, Agriculture and Rural Development, during the last 30 years.
Objectives and
general characteristics of the position:
- The PA is in charge of the accounting
management of the project.
- (S)he supports the Head of Finance and
Administration (HFA) and Project Coordinator (PC) to ensure a proper
financial management of the projects and management of assets and Human
Resources.
- (S)he ensures a constant monitoring of
financial expenditure against the project’s main budget, specific
financial plans developed, and their adherence to CEFA and donor’s
financial procedures.
Responsibilities
and duties:
Book-keeping,
Finance and Budgeting
- (S)he prepares the monthly cash and bank
books for the assigned project.
- (S)he prepares and process all project related
financial transactions into CEFA’s Accounting System (such as vouchers,
requisitions, project budget revisions) and ensure the proper allocation
of costs according to the information received by the project
coordinators.
- (S)he performs monthly and routinely financial
reconciliation (including discrepancies through the collection and
analysis of financial and accounting data);
- (S)e support the Project Coordinators to
manage and account for day-to-day cash inflows and outflows ensuring
proper systems and procedures;
- (S)he prepares the payrolls and
statutory deductions, in line with CEFA internal policies and local norms
and legislations, to be submitted to the Head of accounting.
- (S)he manages the disbursement of petty
cash, in line with CEFA’s internal policies and procedures and in
coordination with the Regional Administrator and with the Project Manager;
- (S)he processes approved payments in
line with the project budget and project regulations, having verified the
necessary documentations;
- Provide administrative and financial
support for the effective and efficient organization of project
activities, such as field visits, missions, workshops, trainings,
round-tables, conferences;
Human resources management,
legal compliance
- · S(he) prepares and maintains staff files as
per CEFA Policies.
- · S(he) prepares monthly payroll and pays
salaries and consultancy fees.
- · S(he) ensures the preparation and remittance
of statutory deductions for Office staff.
Purchasing and
Logistics
- (S)he verifies that Payments due to Suppliers
are in line with the approved procurement plan for the project and that
the appropriate procedure has been followed.
- (S)he supports procurement procedures for the
project according to CEFA’s and the donor’s internal policies and
regulations, in liaison with the Procurement/Logistic officer and the
Project Coordinator;
- (S)he ensures that the Inventory register for
the project is up to date and all assets are properly tagged.
Management Control
- (S)he ensures a constant monitoring of CEFA’s
financial expenditure against the project’s main budget, specific
financial plans developed and in line with the CEFA and donor’s financial
procedures
Required
Experience:
- Bachelor’s degree in Economics or related
fields;
- At least 5 years of experience in a similar
position;
- Proficiency with MS Office (especially Excel);
- Knowledge of accounting software QuickBooks;
- Ability to work independently is a must.
Desired skills:
- Master degree in a relevant field;
- Experience in West Pokot County;
- Experience with EU funded projects.
How to apply
To apply please send your CV and cover letter, along with
three (3) referees to the following email address vacancies@cefakenya.com, by 05.06/2020.
Only shortlisted candidate will be contacted.
