Location: Kilimani, Nairobi
Our client, a land & engineering
survey, planning and GIS & digital mapping company, is recruiting a
Business Administrator to join their team.
Job Summary: Responsible for organizing the company’s day-to-day
operations. Provide clerical support to managers and employees and coordinate
all daily administrative activities. Should be able to ensure office policies
and procedures run smoothly.
Key Duties & Responsibilities:
Business Administration
·
Maintain proper documentation of
client projects, files, reports and any hard copies.
·
Manage office diary in regard to
meetings, upcoming events registrations, appointments and communicating this on
time to the Supervisor
·
Respond to client emails and respond
in a timely manner.
·
Track inventory of company assets and
condition of item when checked out and returned
·
Conduct orientation of new employees.
·
Make travel arrangements for
employees.
·
Book meetings and schedule important
projects and activities
·
Prepare meeting rooms and
refreshments for clients
·
Handle queries from clients on behalf
of the field team
·
Maintain office cleanliness in the
office (windows, floors, utensils)
·
Subscribe to digital newspapers and
coordinate for hard copies when digital copies are not available.
·
Order office stationery and supplies.
·
Deliver and collect parcels.
·
Print, copy and scan office documents
Business Development
·
Research, compile and accurately
prepare tender documents in line with the requirements of the tender document.
·
Deliver tender documents and attend
tender opening meetings.
·
Actively keep track of trends in the
industry, sign up for events, exhibitions, meetings, networking forums and
associations related to the industry.
·
Seek to understand procurement
procedures and financial calendars of projects by key institutions in the
industry eg Government of Kenya, World Bank, UN, FAO, WHO etc
Accounting
·
Develop quotations for projects as
requested by clients.
·
Generate invoices and follow up on
payments from clients.
·
Ensure timely payment of service
providers.
·
Oversee and manage the department’s
financial and budgetary activities.
·
Track expenses and company
expenditure to identify areas to cut costs and improve performance.
Social Media
·
Write, edit and publish engaging
posts for various social networks, including Facebook, LinkedIn, Twitter and
Instagram
·
Select appealing images and videos to
complement text
·
Update social media pages with
compelling company news
·
Respond to questions and comments on
the company’s social media pages in a timely and accurate manner
Key Requirements
·
Minimum work experience of 3-4 years
in a similar role.
·
Bachelor’s Degree in Business
Administration, Finance, Sociology and any other related field
·
Experience in office operations
·
Business development skills
·
Technical skills e.g survey data
analysis and business intelligence.
·
Management skills (budgeting,
business knowledge and people management)
·
Proficient is MS Office (Word, Excel,
PowerPoint)
·
Familiarity with social media
platforms
·
Excellent communication and
interpersonal skills
·
Highly organized and able to
multitask
·
Decision making
·
Negotiation, persuasion and teamwork
·
People management
Deadline: Interested parties should send their online applications
on or before 22nd May 2020
Correspondence: Detailed CV to be submitted online at http://goo.gl/T8sryH
Applications not meeting minimum
requirements will not be considered.
Only shortlisted candidates will be
contacted.
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