VACANCY: Executive Personal Assistant to the
Director
Deltar Properties is one of Kenya’s premier real estate
companies founded with the aim of providing affordable housing to home buyers
and investors. Our reputation for providing quality, unique, modern and professional
services and projects to our clients is one that we hold dear and we promise on
delivering housing solutions that meets your needs
The Executive Personal Assistant shall be responsible for
providing full Managerial, Administrative and Secretarial support at a senior
level to the Director to ensure the smooth management of her day to day
affairs, and most effective use of their time. Handle sensitive and complex
issues in a professional and objective manner. Take initiative as appropriate
especially in the Director’s absence.
Responsibilities
Main responsibilities but not limited to:
- Manage
Director’s electronic diary, assessing priority of appointments and
reallocation as necessary.
- Manage
Director’s travel arrangements (including visas / accommodation).
- Process
Director’s correspondence, ensuring that incoming correspondence is dealt
with by the Director/or on behalf of the Director, or other staff as
appropriate.
- Maintain
Director’s office systems, including data management and filing.
- Maintain
records of Director’s contacts.
- Screen
calls, enquiries and requests, and deal with them when appropriate.
- Assist
Director in researching and following up with action on matters which fall
within the Director’s responsibility – chasing responses, triggering
follow-up action.
- Produce
documents, briefing papers, Daily/weekly/monthly reports and presentations
for the Director.
- Produce
basic financial reports for the Director as needed
- Organize
meetings and ensure that Director is well prepared for those meetings,
preparing agendas, pre-meeting briefings and meeting papers.
- Any
other duties as may reasonably be required by the Director.
Qualifications
- Educated
to degree level or equivalent.
- 3
years’ experience will be an added advantage
- Exceptional
interpersonal and communication skills to enable professional interaction
- Ability
to organize and plan own work.
- Excellent
attention to detail, with the ability to maintain a high level of
accuracy.
- A
flexible, pro-active approach to work including the ability to prioritize
and re-prioritize.
- Ability
to work on own initiative.
- Must
be able to deal with sensitive information with discretion and to maintain
confidentiality.
- Excellent
computer skills, including a working knowledge of presentation electronic
diary management software packages, preferably Microsoft Office Word,
Excel and PowerPoint.
How To Apply
Interested applicants should send their CV’s and Cover
Letter by 20th March, 2020 COB to hr@deltarproperties.com
