Job Title: Administrative
Assistant – Contract
Employment Type: 1-year contract
Report to: General Manager
Location: Nairobi
Gross Salary: 35k – 40k
Our client is a dynamic real estate
investment firm.
They seek to hire an efficient and
effective Administrative Assistant to facilitate smooth running of the office
and its related activities.
Responsibilities
·
Manage Board and Board Committee
meetings calendar.
·
Proofread and draft routine
correspondence.
·
Support systematic filing of all hard
and soft documents allowing easy retrieval of files and documents, ensuring
they are secure and accessible.
·
Maintain an inventory of office
supplies e.g. stationery etc. and raise requisitions for additional supplies
thus ensure efficient running of the office.
·
Managing the switch board and keeping
the phone book up to date and controlling and monitoring of telephone usage.
·
Coordinate meetings and organizing
meeting venues, this includes efficiently managing bookings of meeting rooms,
receipt of payments, reconciliations, ensuring cleanliness of the venues and
offering excellent customer service.
·
Managing all internal and external
communications through memos, emails and faxes and ensuring immediate
distribution as appropriate.
·
Typing letters, minutes and general
office correspondence and ensuring the same are ready when due.
·
Coordinating the General Manager’s
diary/calendar and itinerary for appointments, meetings, meeting venues and
sending our reminders for them as appropriate.
·
Ensuring the office runs efficiently
in all aspects and in the absence of the Managers, keeping them updated of
messages and happenings as appropriate.
·
Ensuring general office cleaning-ness
and organization and service of refreshments for office staff and visitors.
·
Supervision of other junior staff,
making decisions on routine matters and referring cases requiring Manager’s
attention as appropriate.
·
Key in of necessary accounting data,
Follow up on all Company dues ie. AAR installments, Funeral and GPA premiums,
Club renewal fees etc. and maintaining of up to date schedule of the
outstanding arrears.
·
Coordination and Ensuring of timely
banking of all cash/cheques paid through the office.
·
Assisting the other staff with
various tasks from time to time, managing office petty cash, bank
reconciliation and handling of General office administrative issues
·
Any other task that may be assigned
to you from time to time
Qualifications
·
A Degree/Diploma in Secretarial
Studies, Business Administration, Office Management or equivalent.
·
CPA course will be added advantage
·
At least 3 years’ experience in
providing support to top executives and senior management teams.
·
Considerable knowledge of office
procedures and secretarial practices including organization, planning, records
management and general administrative skills.
·
Computer literacy with proficiency in
Microsoft applications.
How to Apply
If you are up to the challenge,
possess the necessary qualification and experience; please send your CV only
quoting the job title on the email subject (Administrative Assistant –
Contract) to vacancies@corporatestaffing.co.ke before 23rd March 2020.
N.B: We do not charge any fee for
receiving your CV or for interviewing.
Only candidates short-listed for
interview will be contacted