Grade:
KRA 6
Section / Unit:
Contract
Administration
Location / Work station:
Headquarters, Times Towers, Haile Selassie Avenue, Nairobi
Reporting Relationships
Reports to:
Deputy Commissioner – Supply Chain Management
Direct reports:
Assistant Manager- Contract Administration
Indirect Reports:
Supervisors and Officers in the section.
Job Purpose
The job holder is responsible for the preparation of awards
documents coordination of the contracting process. The Main Objective is to
ensure the Authority enters contracts that are viable and deliver value while
ensuring compliance to statutory requirements and upholding professionalism.
Key Responsibilities / Duties / Tasks
- Coordinates
the timely preparation of professional opinions.
- Coordinates
the preparation of letters of award and regrets.
- Preparation
of Contract documents in liaison with Legal and User Department teams.
- Participation
in Contract Negotiations.
- Prepares
proposals for amendments and variations to contracts.
- Maintains
the register of all Procurement contracts for the Authority clearly
specifying inception dates, description of goods, services, or work, user
departments and contract life cycles.
- Liaises
with suppliers/bidders for collection of their letters of award, release
of lapsed bid bonds and performance guarantees
- Preparation
of monthly, quarterly and annual reports.
- Ensure
performance of staff serving in the section by supervision, mentoring and
coaching, appraisal and maintaining discipline.
Job Competencies (Knowledge,
Experience and Attributes / Skills).
Academic Qualifications
- Bachelor’s
degree in Supply Chain Management or related field
- Masters
Degree in Business or Supply Chain Management will be an added Advantage
- Mandatory
Professional Qualifications / Membership to professional bodies
- Advanced
Diploma in Supplies Management ( CIPS (UK) Level 5 / CPSP-K or
equivalent
- Associate
Member of Kenya Institute of Supplies Management(KISM)
Previous relevant work experience
required.
At least five (5) years of experience in the required
technical area, two (2) years’ of which should be at an entry-level managerial
position
Need to know:
- Conversant
with the Public Procurement and Assets Disposal Act 2015
- Legal
Requirements for Contracts
- Computer
Proficiency
- Analytical
Skills
Attributes:
- Collaborative
skills
- Organisational
Skills
- Communication
skills
- Attention
to detail
- Leadership
skills
How To Apply
Registration:
- Go
to https://erecruitment.kra.go.ke/login and
then click on the ‘Register’
button to start the application process.
- After
registration, you will receive an email enabling you to confirm your email
address and complete your registration.
Log on:
- After
registration go to https://erecruitment.kra.go.ke/login
- Key
in your username and password then click on ‘Log in’ to
access your account.
- After
successful log in, the system will open the ‘Applicant
Cockpit’.
Candidate Profile (To create or
update applicant detail):
- On
the ‘Applicant Cockpit’
page, go to the tab ‘Candidate Profile’.
- Click
on ‘My Profile’ to
create and update your profile.
- Follow
the instructions to complete your profile.
- The
process will end by clicking the tab “Overview
and Release”.
- Ensure
you click the check box on the page to complete the profile.
Application process:
- To
view the open job postings, click on the tab ‘Employment
Opportunities’ on the ‘Applicant
Cockpit’ page.
- Under
the heading ‘Job Search’
click the ‘Start’ button to view all
available vacancies.
- Click
on the Job posting to display the details of the position.
- To
apply for the position, click ‘Apply’
button at the top of the page.
- Follow
the instructions to complete and submit your application.
- Kindly
note that all mandatory fields must be completed.
- To
complete the process of application, click the ‘Send
Application Now’ button after reviewing and accepting the ‘Data
Privacy Statement’.
In case of any challenges, please send your email query
to isupporthr@kra.go.ke
Date line: 29th February 2020
