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Contract Administration Manager Job in Nairobi, Kenya - KRA

Grade:                                                         KRA 6

Section / Unit:                                         Contract Administration
Location / Work station:                   Headquarters, Times Towers, Haile Selassie Avenue, Nairobi
Reporting Relationships 
Reports to:                                                 Deputy Commissioner  – Supply Chain Management
Direct reports:                                           Assistant Manager- Contract Administration

Indirect Reports:                                       Supervisors and Officers in the section.
Job Purpose
The job holder is responsible for the preparation of awards documents coordination of the contracting process. The Main Objective is to ensure the Authority enters contracts that are viable and deliver value while ensuring compliance to statutory requirements and upholding professionalism.
Key Responsibilities / Duties / Tasks
  • Coordinates the timely preparation of professional opinions.
  • Coordinates the preparation of letters of award and regrets.
  • Preparation of Contract documents in liaison with Legal and User Department teams.
  • Participation in Contract Negotiations.
  • Prepares proposals for amendments and variations to contracts.
  • Maintains the register of all Procurement contracts for the Authority clearly specifying inception dates, description of goods, services, or work, user departments and contract life cycles.
  • Liaises with suppliers/bidders for collection of their letters of award, release of lapsed bid bonds and performance guarantees
  • Preparation of monthly, quarterly and annual reports.
  • Ensure performance of staff serving in the section by supervision, mentoring and coaching, appraisal and maintaining discipline.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
  • Bachelor’s degree in Supply Chain Management or related field
  • Masters Degree in Business or Supply Chain Management will be an added Advantage
  • Mandatory Professional Qualifications / Membership to professional bodies
  • Advanced Diploma in Supplies Management ( CIPS  (UK) Level 5 / CPSP-K  or equivalent
  • Associate Member of Kenya Institute of Supplies Management(KISM)
Previous relevant work experience required.
At least five (5) years of experience in the required technical area, two (2) years’ of which should be at an entry-level managerial position
Need to know:                                                                            

  • Conversant with the Public Procurement and Assets Disposal Act 2015
  • Legal Requirements for Contracts
  • Computer Proficiency
  • Analytical Skills
  • Collaborative skills
  • Organisational Skills
  • Communication skills
  • Attention to detail
  • Leadership skills
How To Apply
  • Go to and then click on the ‘Register’ button to start the application process.
  • After registration, you will receive an email enabling you to confirm your email address and complete your registration.
Log on:
  • After registration go to
  • Key in your username and password then click on ‘Log in’ to access your account.
  • After successful log in, the system will open the ‘Applicant Cockpit’.
Candidate Profile (To create or update applicant detail):
  • On the ‘Applicant Cockpit’ page, go to the tab ‘Candidate Profile’.
  • Click on ‘My Profile’ to create and update your profile.
  • Follow the instructions to complete your profile.
  • The process will end by clicking the tab “Overview and Release”.
  • Ensure you click the check box on the page to complete the profile.
Application process:
  • To view the open job postings, click on the tab ‘Employment Opportunities’ on the ‘Applicant Cockpit’ page.
  • Under the heading ‘Job Search’ click the ‘Start’ button to view all available vacancies.
  • Click on the Job posting to display the details of the position.
  • To apply for the position, click ‘Apply’ button at the top of the page.
  • Follow the instructions to complete and submit your application.
  • Kindly note that all mandatory fields must be completed.
  • To complete the process of application, click the ‘Send Application Now’ button after reviewing and accepting the ‘Data Privacy Statement’.
In case of any challenges, please send your email query to
Date line: 29th February 2020

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