Title: Admin Intern – Thika.
Admin Internship
Responsibilities
Admin
Internship Qualifications
Contract Type: 6 months contract.
Salary: Monthly stipend to be provided.
Location: Thika
Our client is a medical research organization. They seek to
hire an Admin Intern to provide support to the admin office in ensuring smooth
flow of activities and ensuring compliance to laid down site procedures and
other legal requirements. S/He will provide support in Finance, Procurement and
Logistics Departments
Admin Internship
Responsibilities
- Assist
in preparation and submission of timely and accurate monthly financial
reports on usage of project funds.
- Assist
in preparation of vendor payments.
- Issue
out cheques using the cheque issuance log
- Follow
up with vendors on receipts for payment made.
- Make
bank deposits on behalf of the organization
- Collate
utility bills and ensure they are paid before their due date.
- Assist
in quotes solicitation and preparation of bid analysis
- Assist
in receiving and inspection of goods and services
- Assist
in filling of procurement documents and any other related documents
- Assist
in performing market survey in regards to pricing
- Assist
in keeping track of equipment maintenance service contracts
- Assist
in assigning project vehicles to staff for field activities.
- Assist
in allocating vehicles and duties to drivers
- Assist
in supervising drivers in their day today duties
- Assist
in preparing maintenance /repairs schedules for Vehicles
- Assist
in managing motor vehicle file registry and maintain motor vehicle fleet
register
- Assist
in verifying and monitoring vehicle fueling
- Any
other duty assigned by the supervisor.
Admin
Internship Qualifications
- Bachelor’s
degree in Finance, Accounting, Supply Chain, Logistics, Business
Administration or related discipline. Or Equivalent Diploma with more than
1 year of experience.
- Understanding
of Accounting Principles/Supply chain
- Microsoft
office Suite (excel and word) knowledge and experience are required
- Ability
to work independently, with little supervision.
- Little
or no experience required.
All applicants must meet each
selection criteria detailed in the minimum requirements
- Must
include a current CV with names of at least 2 referees.
- Must
include copies of academic and professional certificates
- Must
include a copy of Certificate of good conduct
- Must
have KRA Certificate of Tax compliance
- Must
have Clearance Certificate from HELB
- Must
have Credit Reference Bureau Certificate
How to Apply
A duly signed application letter indicating the vacancy
reference with copies of documents listed above should be sent to: phrdrecruit@pipsthika.org not
later than 10th January 2020.
N.B: We do not charge any fee for receiving your CV or for
interviewing. Only candidates short-listed for interview will be
contacted.