Transport Officer II
Responsibilities
Stores Officer II
The International Livestock Research Institute (ILRI) seeks
to recruit a Transport Officer II to ensuring constant and proactive service
delivery is provided to all customers in line with the ILRI Transport
Management Policy.
ILRI works to improve food and nutritional security and
reduce poverty in developing countries through research for efficient, safe and
sustainable use of livestock. It is the only one of 15 CGIAR research centres
dedicated entirely to animal agriculture research for the developing world.
Co-hosted by Kenya and Ethiopia, it has regional or country offices and
projects in East, South and Southeast Asia as well as Central, East, Southern
and West Africa. www.ilri.org
- Supervise
drivers, transport assistant and vehicle cleaner by providing leadership
support to them.
- Organize
and prepare the 4wd booking list and field trip roster for drivers to
ensure fair distribution of the work.
- Oversee
the coordination of driver’s routine daily errands to ensure smooth flow
of transport service.
- Ensure
Driving License, inspection stickers and insurance are always valid and
displayed as per the policy.
- Ensure
that TAs are accurately filled by the drivers and approved before going on
field trips and that liquidations / surrenders are done within a
reasonable time after the trip.
- Verify
and approve driver’s overtime through the OCS System and recommend action
to the supervisor/s as appropriate.
- Ensure
that accident reports and documentation is correctly filled out; submit
the reports to the Insurance Company and follow-up on claims to completion
for both pool/project vehicles.
- Receive
defect/check list reports from driver’s and advise the senior team on
service/repair needs and facilitate the process of taking the vehicles to
garage and do a follow and ensure they are back to the pool within a
reasonable time.
- Oversee
preparation of fuel/ vehicle recharge reports through the OCS System and
do a follow up with Finance to ensure the amount is credited in the
transport account.
- Carry
two coaching sessions to assess abilities, skills, concerns, strengths,
weaknesses and negotiate measurable performance target levels for the
supervised team. At the end of every year, carryout performance
evaluation for the drivers, transport assistant and vehicle cleaner.
- Monitoring
the service providers to ensure that they provide efficient services and
maintain good standards of the vehicles and do follow up on the renewal of
their contracts oversee the payment of their invoices.
- Replenish
both pool/project vehicles fuel cards through Total Kenya to ensure the
card always has enough fuel.
- Support
change management at ILRI Transport Unit and Carry out other duties as may
be allocated by the Senior Logistics and Stores Officer.
Qualifications
- Degree
in Business Administration or related field.
- At
least 5 years’ experience in a similar position preferably from a
Diplomatic organization.
- Valid
Driving Licence will have added advantage.
- Proficient
in MS Office Applications.
- Strong
organizational skills.
- Excellent
communicator in both written and spoken English.
- Experience
in customer service soft skills.
- Innovative
and analytical skills.
- Good
intuition to make crucial judgements.
- Excellent
interpersonal skills.
Terms of Appointment
This position is at job level HG 14 and open to Kenyan
nationals only. The position is a 3-year contract, renewable subject to
satisfactory performance and availability of funding. ILRI offers a competitive
salary and benefits package which includes; pension, medical and other
insurances
How to apply: Applicants should send a cover letter and CV explaining their
interest in the position, what they can bring to the job and the names and
addresses (including telephone and email) of three referees who are
knowledgeable about the candidate’s professional qualifications and work
experience to the Director, People and Organizational Development by clicking
on the “Apply Now” tab above before 12 December 2019. The position title and
reference number REF: TO/CS/11/2019 should be clearly marked on the subject line of the cover letter.
Stores Officer II
The International Livestock Research Institute (ILRI) seeks
to recruit a Stores Officer II to by ensuring constant and proactive service
delivery is provided to all customers in line with both the ILRI Supply Chain
Management Policy.
ILRI works to improve food and nutritional security and
reduce poverty in developing countries through research for efficient, safe and
sustainable use of livestock. It is the only one of 15 CGIAR research centres
dedicated entirely to animal agriculture research for the developing world.
Co-hosted by Kenya and Ethiopia, it has regional or country offices and
projects in East, South and Southeast Asia as well as Central, East, Southern
and West Africa. www.ilri.org
Responsibilities
- To
undertake the day to day supervision of Stores operations and staff so as
to deliver a customer focused service in accordance with agreed procedures
and being responsible for implementing the Stores Management Policies.
- Carrying
out comprehensive Stores functions relating to management of stocks that
includes acquisition, verification of all receipts/issues to ensure they
conform to the specifications as well as ensuring efficient distribution
to user departments and timely updating of all transactions in OCS.
- To
ensure accurate accountability of all Stores transactions, reconciling
physical stock with system stock record and bin cards, as well as ensuring
that there are no stock-outs at any given time so that research work flows
seamlessly and preparing weekly, monthly and quarterly Stores reports by
extracting details from OCS.
- To
ensure that there is proper division and rotation of tasks within the Unit
and creating an environment of learning and self-development, providing
induction training to new staff in Stores policies/procedures as well as
carrying out mid and end-year staff evaluations based on their KRA’s.
- Preparing
for Disposal Committee meetings and ensuring that decisions made by the
Institute’s disposal committee in relation to Donations/Disposals of old
Lab Equipment, Information Communication & Technology (ICT) Equipment,
vehicles, furniture, farm animals and any other items that are due for
disposal are fully implemented and quarterly disposal reports provided.
- Work
actively in promoting good employee relations, good communication and
management of both internal and external relationships that includes
support for both internal and external auditors during the mid and
end-year stock-takes.
- Goods-matching
of all stock and non-stock items received in OCS in a timely manner for
approval by budget holders to facilitate payments to suppliers.
- Working
closely with the Transport Unit in monitoring and ensure accurate updating
of all fuel consumption records on daily basis and preparing monthly fuel
consumption reports.
- Organizing
for quarterly stock-takes as well as keeping and maintaining a well,
organized record keeping/filing system that includes management of records
in OCS Stores Module.
- Support
change management at ILRI Stores Unit and Carry out other duties as may be
allocated by the Senior Logistics and Stores Officer.
Qualifications
- Bachelor’s
Degree in Supply Chain Management, or Logistics management.
- At
least three years of experience in a similar post.
- Professional
qualifications in Logistics management from the Chartered Institute of
Supply Chain management (CIPS) or any other recognized professional body.
- Member
of CIPS or KISM
- Experience
in using micro soft Computer packages
- Strong
organizational skills.
- Excellent
communicator in both written and spoken English.
- Experience
in customer service soft skills.
- Innovative
and analytical skills.
- Good
intuition to make crucial judgments.
- Excellent
interpersonal skills
Terms of Appointment
This position is at job level HG 14 and open to Kenyan
nationals only. The position is a 3-year contract, renewable subject to
satisfactory performance and availability of funding. ILRI offers a competitive
salary and benefits package which includes; pension, medical and other
insurances
How to Apply
Applicants should send a cover letter and CV explaining
their interest in the position, what they can bring to the job and the names
and addresses (including telephone and email) of three referees who are
knowledgeable about the candidate’s professional qualifications and work
experience to the Director, People and Organizational Development by clicking
on the “Apply Now” tab above before 17 December 2019. The position title and
reference number REF: SO/CS/11/2019 should be clearly marked on the subject line of the cover letter.
We thank all applicants for their interest in working for
ILRI. Due to the volume of applications, only shortlisted candidates will be
contacted.
ILRI does not charge a fee at any stage of the recruitment
process (application, interview meeting, processing or training). ILRI also
does not concern itself with information on applicants’ bank accounts.
To find out more about ILRI visit our websites at http://www.ilri.org