Driver
Responsibilities
- Carrying
out driving duties as per ILRI Transport Management Policy and Kenya
Traffic Act.
- Drive
vehicles safely and defensively to avoid any incidents or accidents
- Before
proceeding on field trips ensure all travel requirements are met and
liaise with persons traveling with for instructions.
- Continuously
monitor condition of assigned vehicles while driving and promptly report
defects.
- Report
assigned vehicles due for service by the Supervisor and filling a vehicle
defect form.
- Ensuring
that the vehicle log sheets are filled on daily basis when the vehicle is
in use.
- Ensure
that the vehicle checklist is filled on weekly basis.
- Keep
to the designated routes while driving.
- Ensure
all vehicle costs incurred while in the field are reported.
- Ensure
travel expense reports are surrendered in time after every field trip.
- Actively
participate in creating an atmosphere of team work within the unit by
attending meeting, complying with the institutes policies and being a team
player.
- Helping
in cleaning ILRI vehicles, including changing of tires.
- Performing
some administrative duties like, keying income recharges in the system,
preparation of vehicle movement orders, fueling cars and any other similar
duty he or she might be assigned by the supervisor.
- Other
duties that may be assigned that relate to Transport Unit operations.
Qualifications
- Minimum
of Kenya Certificate of Secondary Education (KCSE)
- Minimum
5 years of Professional driving experience of light and heavy vehicles
- Must
have a clean and valid Kenya Driver’s license
- Hands-on
experience in maintaining repairing vehicles
- Must
have a valid certificate of good conduct
- Knowledge
of defensive driving is an added advantage
- Good
knowledge of spoken and written English and Kiswahili languages
- Good
interpersonal skills and ability to relate well with diverse culture
- Reliable
and ability to work effectively and respectfully
Terms of Appointment
This is position based at ILRI’s Nairobi campus. The position is
on a 3 years contract, renewable subject to satisfactory performance and
availability of funding.
Job Level
This position is at job level HG 8 and open to Kenyan
nationals only. ILRI offers a competitive salary and benefits package which
includes; pension, medical and other insurances for ILRI’s Nationally Recruited
Staff.
How to Apply
Applicants should send a cover letter and CV explaining their
interest in the position, what they can bring to the job and the names and
addresses (including telephone and email) of three referees who are
knowledgeable about the candidate’s professional qualifications and work
experience to the Director, People and Organizational Development by clicking
on the “Apply Now” tab above before 13 December, 2019.
The position title and reference number REF: D/CS/11/2019 should
be clearly marked on the subject line of the cover letter.
Executive Assistant
Responsibilities
Executive Management
- Provide
quality and high level confidential secretarial support
- Facilitate
effective utilization of the DDG’s time, through identifying priority
matters
- Assist
the DDG with decision making through:
- Conducting
research on assigned topics, drawing on information from across the
institute and elsewhere
- Maintenance
and retrieval of information
- Initiating
responses on urgent matters in his absence when appropriate
- Drafting
concise written information
- Collation
of information and preparation of reports for presentation by the DDG at
IMC and Board meetings
- Efficient
and timely dissemination of information across the unit and other
units/programs in the institute
- Following
up on outstanding matters and providing feedback
Administrative Support
- Effective
planning and coordination of meetings (from one on one meetings to large
group meetings such as IRMC)
- Provision
of background information and pre-meeting documents
- Take
part in meetings and produce minutes/action points from each meeting
Travel management
- Arrange
mission travel and accommodation for the DDG
- Prepare
travel expense reports
Budget management
- Prepare
and monitor annual budget for the office of the DDG
Project and initiative management
- Manage
or engage in projects/initiatives that are a top priority to the DDG
- Engage
in task forces solving a specific problem or create materials needed for
the DDG’s activities
- Manage
small grants and consultancy contracts under the DDG’s budget
Relationship management
- Build
effective communications and working relations with all relevant
colleagues and other stakeholders
In addition the post-holder will stay abreast of the work of ILRI
in general and the Integrated Sciences Directorate in particular and have a full
understanding of its core business and the DDG-IS’s role as well as having the
flexibility to complete other duties as assigned.
Qualifications
- Master’s
degree in business, public administration, or a related degree
- At
least 5 years of experience in positions that is highly relevant to the
Executive Assistant’s role
- Demonstrate
proficiency in using Microsoft Office Suite/Internet skills
- Demonstrate
ability to create and manipulate spread sheets and databases
- Demonstrate
working knowledge of office methods and practices including filing,
proofreading, formatting and basic report
- Flexibility
to react to real time under very short deadlines
- Strong
intuition and ability to anticipate the DDG-IS’s needs and to develop
actions and timelines even in the absence of explicit instructions
Terms of Appointment
This position is at job level HG 14 and open to Kenyan nationals
only. The position is a 3-year contract, renewable subject to satisfactory
performance and availability of funding. ILRI offers a competitive salary and
benefits package which includes; pension, medical and other insurances
How to Apply
Applicants should send a cover letter
and CV explaining their interest in the position, what they can bring to the
job and the names and addresses (including telephone and email) of three
referees who are knowledgeable about the candidate’s professional
qualifications and work experience to the Director, People and Organizational
Development by clicking on the “Apply Now” tab above before
15 December 2019. The position title and reference number REF: EA/11/2019 should
be clearly marked on the subject line of the cover letter.
Research Associate
Responsibilities
- Represent
the project with study participants, and maintain good relations with
participating study communities
- Undertake
clinical examinations of adults and children participating in studies and
record clinical findings, according to project protocols, and using
electronic data recording tools
- Undertake
blood sampling from adult and child study subjects according to project
protocols
- Oversee
the collection of fecal specimens from children and advise adult
participants in appropriate self-sampling techniques
- Assume
responsibility for the delivery of field material to project laboratories
- Undertake
detailed socio-economic and behavioral questionnaires with study subjects
- Maintain
records of locations visited
- Prescribe
appropriately for diagnosed conditions or provide appropriate referrals
- Manage
field clinical resources and mentor interns and students
- Take
care of the project resources
- Maintain
good relationships with the local health infrastructure in study zones
- Any
other duties that may be assigned by the senior project staff
Qualifications
- Bachelor’s
degree with a minimum of one-year experience Or Diploma in Diploma in
Clinical Medicine from a recognized institution with three years relevant
experience
- At
least two years of field experience working with a research-based
organization
- Experience
with work on zoonotic infections will be an asset.
- Ability
to work well in a multidisciplinary team
- Ability
to maintain good relations with study subjects in the community
- Possess
a valid driver’s license (not required, but would be an asset)
- Skilled
at blood sampling
- Ability
to undertake clinical diagnoses of a range of diseases based on
discussions with study subjects and physical examinations
- Skilled
at maintaining accurate records, including undertaking questionnaire-based
surveys
- Experience
with digital data entry devices for recording questionnaire responses and
clinical parameters
- Ability
to work with minimum supervision, sometimes for long hours, and in a
diversity of urban environments (ranging from low income settlements to
high income neighborhoods)
- Willingness
to learn new field techniques where appropriate and conform to project
protocols
- Excellent
communication skills
- Exposure
to working in a laboratory
- Demonstrated
ability to achieve success in clinically orientated community-based health
studies
Terms of Appointment
This position is at job level HG 10 and open to Kenyan nationals
only. The position is a 2-year contract, renewable subject to satisfactory
performance and availability of funding. ILRI offers a competitive salary and
benefits package which includes; pension, medical and
other insurances
How to Apply
Applicants should send a cover letter and CV explaining their
interest in the position, what they can bring to the job and the names and
addresses (including telephone and email) of three referees who are
knowledgeable about the candidate’s professional qualifications and work
experience to the Director, People and Organizational Development by clicking
on the “Apply Now” tab above before 11 December 2019. The
position title and reference number REF: CO/ AHH /11/2019 should
be clearly marked on the subject line of the cover letter.
Stores Officer II
Responsibilities
- To
undertake the day to day supervision of Stores operations and staff so as
to deliver a customer focused service in accordance with agreed procedures
and being responsible for implementing the Stores Management Policies.
- Carrying
out comprehensive Stores functions relating to management of stocks that
includes acquisition, verification of all receipts/issues to ensure they
conform to the specifications as well as ensuring efficient distribution
to user departments and timely updating of all transactions in OCS.
- To
ensure accurate accountability of all Stores transactions, reconciling
physical stock with system stock record and bin cards, as well as ensuring
that there are no stock-outs at any given time so that research work flows
seamlessly and preparing weekly, monthly and quarterly Stores reports by
extracting details from OCS.
- To
ensure that there is proper division and rotation of tasks within the Unit
and creating an environment of learning and self-development, providing
induction training to new staff in Stores policies/procedures as well as
carrying out mid and end-year staff evaluations based on their KRA’s.
- Preparing
for Disposal Committee meetings and ensuring that decisions made by the
Institute’s disposal committee in relation to Donations/Disposals of old
Lab Equipment, Information Communication & Technology (ICT) Equipment,
vehicles, furniture, farm animals and any other items that are due for
disposal are fully implemented and quarterly disposal reports provided.
- Work
actively in promoting good employee relations, good communication and
management of both internal and external relationships that includes
support for both internal and external auditors during the mid and end-year
stock-takes.
- Goods-matching
of all stock and non-stock items received in OCS in a timely manner for
approval by budget holders to facilitate payments to suppliers.
- Working
closely with the Transport Unit in monitoring and ensure accurate updating
of all fuel consumption records on daily basis and preparing monthly fuel
consumption reports.
- Organizing
for quarterly stock-takes as well as keeping and maintaining a well,
organized record keeping/filing system that includes management of records
in OCS Stores Module.
- Support
change management at ILRI Stores Unit and Carry out other duties as may be
allocated by the Senior Logistics and Stores Officer.
Qualifications
- Bachelor’s
Degree in Supply Chain Management, or Logistics management.
- At
least three years of experience in a similar post.
- Professional
qualifications in Logistics management from the Chartered Institute of
Supply Chain management (CIPS) or any other recognized professional body.
- Member
of CIPS or KISM
- Experience
in using micro soft Computer packages
- Strong
organizational skills.
- Excellent
communicator in both written and spoken English.
- Experience
in customer service soft skills.
- Innovative
and analytical skills.
- Good
intuition to make crucial judgments.
- Excellent
interpersonal skills
Terms of Appointment
This position is at job level HG 14 and open to Kenyan
nationals only. The position is a 3-year contract, renewable subject to
satisfactory performance and availability of funding. ILRI offers a competitive
salary and benefits package which includes; pension, medical and other
insurances
How to Apply
Applicants should send a cover letter and CV explaining
their interest in the position, what they can bring to the job and the names
and addresses (including telephone and email) of three referees who are
knowledgeable about the candidate’s professional qualifications and work
experience to the Director, People and Organizational Development by clicking
on the “Apply Now” tab above before 17 December 2019. The
position title and reference number REF: SO/CS/11/2019 should
be clearly marked on the subject line of the cover letter.
Transport Officer II
Responsibilities
- Supervise
drivers, transport assistant and vehicle cleaner by providing leadership
support to them.
- Organize
and prepare the 4wd booking list and field trip roster for drivers to
ensure fair distribution of the work.
- Oversee
the coordination of driver’s routine daily errands to ensure smooth flow
of transport service.
- Ensure
Driving License, inspection stickers and insurance are always valid and
displayed as per the policy.
- Ensure
that TAs are accurately filled by the drivers and approved before going on
field trips and that liquidations / surrenders are done within a
reasonable time after the trip.
- Verify
and approve driver’s overtime through the OCS System and recommend action
to the supervisor/s as appropriate.
- Ensure
that accident reports and documentation is correctly filled out; submit
the reports to the Insurance Company and follow-up on claims to completion
for both pool/project vehicles.
- Receive
defect/check list reports from driver’s and advise the senior team on
service/repair needs and facilitate the process of taking the vehicles to
garage and do a follow and ensure they are back to the pool within a
reasonable time.
- Oversee
preparation of fuel/ vehicle recharge reports through the OCS System and
do a follow up with Finance to ensure the amount is credited in the
transport account.
- Carry
two coaching sessions to assess abilities, skills, concerns, strengths,
weaknesses and negotiate measurable performance target levels for the
supervised team. At the end of every year, carryout performance
evaluation for the drivers, transport assistant and vehicle cleaner.
- Monitoring
the service providers to ensure that they provide efficient services and
maintain good standards of the vehicles and do follow up on the renewal of
their contracts oversee the payment of their invoices.
- Replenish
both pool/project vehicles fuel cards through Total Kenya to ensure the
card always has enough fuel.
- Support
change management at ILRI Transport Unit and Carry out other duties as may
be allocated by the Senior Logistics and Stores Officer.
Qualifications
- Degree
in Business Administration or related field.
- At
least 5 years’ experience in a similar position preferably from a
Diplomatic organization.
- Valid
Driving Licence will have added advantage.
- Proficient
in MS Office Applications.
- Strong
organizational skills.
- Excellent
communicator in both written and spoken English.
- Experience
in customer service soft skills.
- Innovative
and analytical skills.
- Good
intuition to make crucial judgements.
- Excellent
interpersonal skills.
Terms of Appointment
This position is at job level HG 14 and open to Kenyan nationals
only. The position is a 3-year contract, renewable subject to satisfactory
performance and availability of funding. ILRI offers a competitive salary and
benefits package which includes; pension, medical and other insurances
How to apply: Applicants should send a cover letter
and CV explaining their interest in the position, what they can bring to the
job and the names and addresses (including telephone and email) of three
referees who are knowledgeable about the candidate’s professional
qualifications and work experience to the Director, People and Organizational Development
by clicking on the “Apply Now” tab above before 12 December
2019. The position title and reference number REF: TO/CS/11/2019 should
be clearly marked on the subject line of the cover letter.
PROGRAM COORDINATOR (OPEN UNTIL FILLED)
- Nairobi,
Kenya
- Full-time
- Bio-sciences
The International Livestock Research Institute (ILRI) seeks
to recruit a Program Coordinator to be responsible for the management,
coordination and oversight of planning, implementing and communicating
different program and projects within the “Transformation of Animal Health
Services and Solution in Low to Middle Income Countries (TAHSSL)” initiative.
ILRI works to improve food and nutritional security and
reduce poverty in developing countries through research for efficient, safe and
sustainable use of livestock. It is the only one of 15 CGIAR research centres
dedicated entirely to animal agriculture research for the developing world.
Co-hosted by Kenya and Ethiopia, it has regional or country offices and
projects in East, South and Southeast Asia as well as Central, East, Southern
and West Africa (www.ilri.org).
The Program
TAHSSL will be formed through a strategic partnership to
leverage the comparative advantages of the International Livestock Research
Institute (ILRI), a CGIAR global livestock agriculture research for development
center, ClinGlobal, an African based private contract research organization
(CRO) that supports research and development (R&D) programs of Global
Animal Health Companies (GAHC), and the Global Alliance for Livestock and
Veterinary Medicine (GALVmed), a product and market development organization
improving access to Veterinary Medicinal Products (VMPs) by smallholder farmers
in Africa and Asia.
TAHSSL will build a “one-stop-shop” to conduct research on
animal-health product technologies to generate robust proof-of-concept results
that are of high quality and to facilitate with the private sector product
development, registration and use. The focus will be on developing veterinary
medicines and diagnostic solutions to address animal health disease constraints
in low-middle income countries (LMIC) and providing services to help fill the
product development pipeline.
Responsibilities
- Manage
the operational and tactical aspects of all TAHSSL projects – keep all
partners of the platform up-to-date with relevant project information and
ensure maximum efficacy
- Lead
the planning and coordination of the TAHSSL program and its activities
- Responsible
for overall project and program activity reporting ( including to TAHSSL
Advisory Committee (TAC) and funding organizations)
- Ensure
the implementation of common policies and practices of all three TAHSSL
partners through close collaboration with partner members of the TAHSSL
Coordination Team
- Responsible
for TAHSSL budget and track expenditures and transactions – handle the
TAHSSL related financial administration in close alignment with ILRI’s
finance department
- Help
build positive relations within the tripartite platform and additional
partners – schedule and organize the TAC, coordination and project
meetings & minimize exposure and risk across multiple projects
- Manage
communications through media relations
- Support
scientists in proposal writing.
Qualifications
- PhD in
Live Science;
- At
least 10 years’ experience in coordinating multi-disciplinary and
multi-partner projects;
- Thorough
understanding and experience of Animal Health issues in LMICs, especially
infectious disease control and treatment;
- Proven
track record of successfully managing multi-disciplinary and multi-partner
programmes ensuring efficiency and effectiveness;
- Proven
track record in successfully managing multiple donors;
- Strong
interpersonal skills.
Added advantage
- Expertise
in the commercial sector;
- Expertise
in management of BMGF grants;
- MBA/Certification
in Program/project management.
Post location: The position will be based in Nairobi, Kenya
Position level: This is an internationally recruited position at job level
HG19
Duration: 3 years with the possibility of renewal, contingent upon
individual performance and continued funding.
Benefits: ILRI offers a competitive salary and benefits package which
includes medical insurance, life insurance and allowances for: education,
housing, home leave, and annual holiday entitlement of 30 days + public
holidays.
How to Apply
Applicants should send a cover letter and CV expressing
their interest in the position, what they can bring to the role and the names
and addresses (including telephone and email) of three referees who are knowledgeable
about the candidate’s professional qualifications and work experience to the
Director, People and Organizational Development through our recruitment portal
by clicking on the “Apply Now” tab above.The
position title and reference number: PC/BIO/2019 should
be clearly marked on the subject line of the online application.
We thank all applicants for their interest in working for
ILRI. Due to the volume of applications, only shortlisted candidates will be
contacted.
ILRI does not charge a fee at any stage of the recruitment
process (application, interview meeting, processing or training). ILRI also
does not concern itself with information on applicants’ bank accounts.
Qualified women applicants are
encouraged to apply
To find out more about ILRI visit our website at http://www.ilri.org