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NGO Jobs in Kenya - ILRI

Driver

Responsibilities
  • Carrying out driving duties as per ILRI Transport Management Policy and Kenya Traffic Act.
  • Drive vehicles safely and defensively to avoid any incidents or accidents
  • Before proceeding on field trips ensure all travel requirements are met and liaise with persons traveling with for instructions.
  • Continuously monitor condition of assigned vehicles while driving and promptly report defects.
  • Report assigned vehicles due for service by the Supervisor and filling a vehicle defect form.
  • Ensuring that the vehicle log sheets are filled on daily basis when the vehicle is in use.
  • Ensure that the vehicle checklist is filled on weekly basis.
  • Keep to the designated routes while driving.
  • Ensure all vehicle costs incurred while in the field are reported.
  • Ensure travel expense reports are surrendered in time after every field trip.
  • Actively participate in creating an atmosphere of team work within the unit by attending meeting, complying with the institutes policies and being a team player.
  • Helping in cleaning ILRI vehicles, including changing of tires.
  • Performing some administrative duties like, keying income recharges in the system, preparation of vehicle movement orders, fueling cars and any other similar duty he or she might be assigned by the supervisor.
  • Other duties that may be assigned that relate to Transport Unit operations.
Qualifications
  • Minimum of Kenya Certificate of Secondary Education (KCSE)
  • Minimum 5 years of Professional driving experience of light and heavy vehicles
  • Must have a clean and valid Kenya Driver’s license
  • Hands-on experience in maintaining repairing vehicles
  • Must have a valid certificate of good conduct
  • Knowledge of defensive driving is an added advantage
  • Good knowledge of spoken and written English and Kiswahili languages
  • Good interpersonal skills and ability to relate well with diverse culture
  • Reliable and ability to work effectively and respectfully
Terms of Appointment
This is position based at ILRI’s Nairobi campus. The position is on a 3 years contract, renewable subject to satisfactory performance and availability of funding.
Job Level
This position is at job level HG 8 and open to Kenyan nationals only. ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances for ILRI’s Nationally Recruited Staff.
How to Apply 
Applicants should send a cover letter and CV explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Director, People and Organizational Development by clicking on the “Apply Now” tab above before 13 December, 2019. The position title and reference number REF: D/CS/11/2019 should be clearly marked on the subject line of the cover letter.

Executive Assistant

Responsibilities
Executive Management
  • Provide quality and high level confidential secretarial support
  • Facilitate effective utilization of the DDG’s time, through identifying priority matters
  • Assist the DDG with decision making through:
  • Conducting research on assigned topics, drawing on information from across the institute and elsewhere
  • Maintenance and retrieval of information
  • Initiating responses on urgent matters in his absence when appropriate
  • Drafting concise written information
  • Collation of information and preparation of reports for presentation by the DDG at IMC and Board meetings
  • Efficient and timely dissemination of information across the unit and other units/programs in the institute
  • Following up on outstanding matters and providing feedback
Administrative Support
  • Effective planning and coordination of meetings (from one on one meetings to large group meetings such as IRMC)
  • Provision of background information and pre-meeting documents
  • Take part in meetings and produce minutes/action points from each meeting
Travel management
  • Arrange mission travel and accommodation for the DDG
  • Prepare travel expense reports
Budget management
  • Prepare and monitor annual budget for the office of the DDG
Project and initiative management
  • Manage or engage in projects/initiatives that are a top priority to the DDG
  • Engage in task forces solving a specific problem or create materials needed for the DDG’s activities
  • Manage small grants and consultancy contracts under the DDG’s budget
Relationship management
  • Build effective communications and working relations with all relevant colleagues and other stakeholders
In addition the post-holder will stay abreast of the work of ILRI in general and the Integrated Sciences Directorate in particular and have a full understanding of its core business and the DDG-IS’s role as well as having the flexibility to complete other duties as assigned.
Qualifications
  • Master’s degree in business, public administration, or a related degree
  • At least 5 years of experience in positions that is highly relevant to the Executive Assistant’s role
  • Demonstrate proficiency in using Microsoft Office Suite/Internet skills
  • Demonstrate ability to create and manipulate spread sheets and databases
  • Demonstrate working knowledge of office methods and practices including filing, proofreading, formatting and basic report
  • Flexibility to react to real time under very short deadlines
  • Strong intuition and ability to anticipate the DDG-IS’s needs and to develop actions and timelines even in the absence of explicit instructions
Terms of Appointment
This position is at job level HG 14 and open to Kenyan nationals only. The position is a 3-year contract, renewable subject to satisfactory performance and availability of funding. ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances
How to Apply
 Applicants should send a cover letter and CV explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Director, People and Organizational Development by clicking on the “Apply Now” tab above before 15 December 2019. The position title and reference number REF: EA/11/2019 should be clearly marked on the subject line of the cover letter.

Research Associate

Responsibilities
  • Represent the project with study participants, and maintain good relations with participating study communities
  • Undertake clinical examinations of adults and children participating in studies and record clinical findings, according to project protocols, and using electronic data recording tools
  • Undertake blood sampling from adult and child study subjects according to project protocols
  • Oversee the collection of fecal specimens from children and advise adult participants in appropriate self-sampling techniques
  • Assume responsibility for the delivery of field material to project laboratories
  • Undertake detailed socio-economic and behavioral questionnaires with study subjects
  • Maintain records of locations visited
  • Prescribe appropriately for diagnosed conditions or provide appropriate referrals
  • Manage field clinical resources and mentor interns and students
  • Take care of the project resources
  • Maintain good relationships with the local health infrastructure in study zones
  • Any other duties that may be assigned by the senior project staff
Qualifications
  • Bachelor’s degree with a minimum of one-year experience Or Diploma in Diploma in Clinical Medicine from a recognized institution with three years relevant experience
  • At least two years of field experience working with a research-based organization
  • Experience with work on zoonotic infections will be an asset.
  • Ability to work well in a multidisciplinary team
  • Ability to maintain good relations with study subjects in the community
  • Possess a valid driver’s license (not required, but would be an asset)
  • Skilled at blood sampling
  • Ability to undertake clinical diagnoses of a range of diseases based on discussions with study subjects and physical examinations
  • Skilled at maintaining accurate records, including undertaking questionnaire-based surveys
  • Experience with digital data entry devices for recording questionnaire responses and clinical parameters
  • Ability to work with minimum supervision, sometimes for long hours, and in a diversity of urban environments (ranging from low income settlements to high income neighborhoods)
  • Willingness to learn new field techniques where appropriate and conform to project protocols
  • Excellent communication skills
  • Exposure to working in a laboratory
  • Demonstrated ability to achieve success in clinically orientated community-based health studies
Terms of Appointment
This position is at job level HG 10 and open to Kenyan nationals only. The position is a 2-year contract, renewable subject to satisfactory performance and availability of funding. ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances
How to Apply
Applicants should send a cover letter and CV explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Director, People and Organizational Development by clicking on the “Apply Now” tab above before 11 December 2019. The position title and reference number REF: CO/ AHH /11/2019 should be clearly marked on the subject line of the cover letter.

Stores Officer II

Responsibilities
  • To undertake the day to day supervision of Stores operations and staff so as to deliver a customer focused service in accordance with agreed procedures and being responsible for implementing the Stores Management Policies.
  • Carrying out comprehensive Stores functions relating to management of stocks that includes acquisition, verification of all receipts/issues to ensure they conform to the specifications as well as ensuring efficient distribution to user departments and timely updating of all transactions in OCS.
  • To ensure accurate accountability of all Stores transactions, reconciling physical stock with system stock record and bin cards, as well as ensuring that there are no stock-outs at any given time so that research work flows seamlessly and preparing weekly, monthly and quarterly Stores reports by extracting details from OCS.
  • To ensure that there is proper division and rotation of tasks within the Unit and creating an environment of learning and self-development, providing induction training to new staff in Stores policies/procedures as well as carrying out mid and end-year staff evaluations based on their KRA’s.
  • Preparing for Disposal Committee meetings and ensuring that decisions made by the Institute’s disposal committee in relation to Donations/Disposals of old Lab Equipment, Information Communication & Technology (ICT) Equipment, vehicles, furniture, farm animals and any other items that are due for disposal are fully implemented and quarterly disposal reports provided.
  • Work actively in promoting good employee relations, good communication and management of both internal and external relationships that includes support for both internal and external auditors during the mid and end-year stock-takes.
  • Goods-matching of all stock and non-stock items received in OCS in a timely manner for approval by budget holders to facilitate payments to suppliers.
  • Working closely with the Transport Unit in monitoring and ensure accurate updating of all fuel consumption records on daily basis and preparing monthly fuel consumption reports.
  • Organizing for quarterly stock-takes as well as keeping and maintaining a well, organized record keeping/filing system that includes management of records in OCS Stores Module.
  • Support change management at ILRI Stores Unit and Carry out other duties as may be allocated by the Senior Logistics and Stores Officer.
Qualifications
  • Bachelor’s Degree in Supply Chain Management, or Logistics management.
  • At least three years of experience in a similar post.
  • Professional qualifications in Logistics management from the Chartered Institute of Supply Chain management (CIPS) or any other recognized professional body.
  • Member of CIPS or KISM
  • Experience in using micro soft Computer packages
  • Strong organizational skills.
  • Excellent communicator in both written and spoken English.
  • Experience in customer service soft skills.
  • Innovative and analytical skills.
  • Good intuition to make crucial judgments.
  • Excellent interpersonal skills
Terms of Appointment
This position is at job level HG 14 and open to Kenyan nationals only. The position is a 3-year contract, renewable subject to satisfactory performance and availability of funding. ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances
How to Apply
Applicants should send a cover letter and CV explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Director, People and Organizational Development by clicking on the “Apply Now” tab above before 17 December 2019. The position title and reference number REF: SO/CS/11/2019 should be clearly marked on the subject line of the cover letter.

Transport Officer II

Responsibilities
  • Supervise drivers, transport assistant and vehicle cleaner by providing leadership support to them.
  • Organize and prepare the 4wd booking list and field trip roster for drivers to ensure fair distribution of the work.
  • Oversee the coordination of driver’s routine daily errands to ensure smooth flow of transport service.
  • Ensure Driving License, inspection stickers and insurance are always valid and displayed as per the policy.
  • Ensure that TAs are accurately filled by the drivers and approved before going on field trips and that liquidations / surrenders are done within a reasonable time after the trip.
  • Verify and approve driver’s overtime through the OCS System and recommend action to the supervisor/s as appropriate.
  • Ensure that accident reports and documentation is correctly filled out; submit the reports to the Insurance Company and follow-up on claims to completion for both pool/project vehicles.
  • Receive defect/check list reports from driver’s and advise the senior team on service/repair needs and facilitate the process of taking the vehicles to garage and do a follow and ensure they are back to the pool within a reasonable time.
  • Oversee preparation of fuel/ vehicle recharge reports through the OCS System and do a follow up with Finance to ensure the amount is credited in the transport account.
  • Carry two coaching sessions to assess abilities, skills, concerns, strengths, weaknesses and negotiate measurable performance target levels for the supervised team.  At the end of every year, carryout performance evaluation for the drivers, transport assistant and vehicle cleaner.
  • Monitoring the service providers to ensure that they provide efficient services and maintain good standards of the vehicles and do follow up on the renewal of their contracts oversee the payment of their invoices.
  • Replenish both pool/project vehicles fuel cards through Total Kenya to ensure the card always has enough fuel.
  • Support change management at ILRI Transport Unit and Carry out other duties as may be allocated by the Senior Logistics and Stores Officer.
Qualifications
  • Degree in Business Administration or related field.
  • At least 5 years’ experience in a similar position preferably from a Diplomatic organization.
  • Valid Driving Licence will have added advantage.
  • Proficient in MS Office Applications.
  • Strong organizational skills.
  • Excellent communicator in both written and spoken English.
  • Experience in customer service soft skills.
  • Innovative and analytical skills.
  • Good intuition to make crucial judgements.
  • Excellent interpersonal skills.
Terms of Appointment
This position is at job level HG 14 and open to Kenyan nationals only. The position is a 3-year contract, renewable subject to satisfactory performance and availability of funding. ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances
How to apply: Applicants should send a cover letter and CV explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Director, People and Organizational Development by clicking on the “Apply Now” tab above before 12 December 2019. The position title and reference number REF: TO/CS/11/2019 should be clearly marked on the subject line of the cover letter.

PROGRAM COORDINATOR (OPEN UNTIL FILLED)
  •  Nairobi, Kenya
  •  Full-time
  •  Bio-sciences
The International Livestock Research Institute (ILRI) seeks to recruit a Program Coordinator to be responsible for the management, coordination and oversight of planning, implementing and communicating different program and projects within the “Transformation of Animal Health Services and Solution in Low to Middle Income Countries (TAHSSL)” initiative.
ILRI works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock. It is the only one of 15 CGIAR research centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa (www.ilri.org).
The Program
TAHSSL will be formed through a strategic partnership to leverage the comparative advantages of the International Livestock Research Institute (ILRI), a CGIAR global livestock agriculture research for development center, ClinGlobal, an African based private contract research organization (CRO) that supports research and development (R&D) programs of Global Animal Health Companies (GAHC), and the Global Alliance for Livestock and Veterinary Medicine (GALVmed), a product and market development organization improving access to Veterinary Medicinal Products (VMPs) by smallholder farmers in Africa and Asia.
TAHSSL will build a “one-stop-shop” to conduct research on animal-health product technologies to generate robust proof-of-concept results that are of high quality and to facilitate with the private sector product development, registration and use. The focus will be on developing veterinary medicines and diagnostic solutions to address animal health disease constraints in low-middle income countries (LMIC) and providing services to help fill the product development pipeline.
Responsibilities
  • Manage the operational and tactical aspects of all TAHSSL projects – keep all partners of the platform up-to-date with relevant project information and ensure maximum efficacy
  • Lead the planning and coordination of the TAHSSL program and its activities
  • Responsible for overall project and program activity reporting ( including to TAHSSL Advisory Committee (TAC) and funding organizations)
  • Ensure the implementation of common policies and practices of all three TAHSSL partners through close collaboration with partner members of the TAHSSL Coordination Team
  • Responsible for TAHSSL budget and track expenditures and transactions – handle the TAHSSL related financial administration in close alignment with ILRI’s finance department
  • Help build positive relations within the tripartite platform and additional partners – schedule and organize the TAC, coordination and project meetings & minimize exposure and risk across multiple projects
  • Manage communications through media relations
  • Support scientists in proposal writing.
Qualifications
  • PhD in Live Science;
  • At least 10 years’ experience in coordinating multi-disciplinary and multi-partner projects;
  • Thorough understanding and experience of Animal Health issues in LMICs, especially infectious disease control and treatment;
  • Proven track record of successfully managing multi-disciplinary and multi-partner programmes ensuring efficiency and effectiveness;
  • Proven track record in successfully managing multiple donors;
  • Strong interpersonal skills.
Added advantage
  • Expertise in the commercial sector;
  • Expertise in management of BMGF grants;
  • MBA/Certification in Program/project management.
Post location: The position will be based in Nairobi, Kenya
Position level: This is an internationally recruited position at job level HG19
Duration: 3 years with the possibility of renewal, contingent upon individual performance and continued funding.
Benefits: ILRI offers a competitive salary and benefits package which includes medical insurance, life insurance and allowances for: education, housing, home leave, and annual holiday entitlement of 30 days + public holidays.
How to Apply
Applicants should send a cover letter and CV expressing their interest in the position, what they can bring to the role and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Director, People and Organizational Development through our recruitment portal by clicking on the “Apply Now” tab above.The position title and reference number: PC/BIO/2019 should be clearly marked on the subject line of the online application.
We thank all applicants for their interest in working for ILRI. Due to the volume of applications, only shortlisted candidates will be contacted.
ILRI does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). ILRI also does not concern itself with information on applicants’ bank accounts.
Qualified women applicants are encouraged to apply
To find out more about ILRI visit our website at http://www.ilri.org

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