Senior Planning Officer
Executive Secretary
Senior Secretary
JOB GRADE – C3 (1 Post)
Job Purpose
The job holder is responsible for taking lead in developing
and communicating the Authority’s strategy as well as monitoring the
implementation progress.
Responsibilities
- Plan
and formulate the Authority’s development and resource mobilization
strategies;
- Draft
the Authority’s strategic plan, coordinate its review and communicate to
the various units.
- Develop
the relevant implementation tool (e.g. annual operation plan) in
consultation with all other departments.
- Continuously
track the strategic plan implementation and report progress to senior
management
- Convene
senior management forums on strategy development, implementation and
review
- Analyze
data collected during these activities and avail the information for
decision making.
- Participate
in the preparation of monthly, quarterly and annual reports
- Supervise,
mentor and coach staff below
Qualifications
For appointment to this grade, an officer must have:
- Bachelor’s
degree in Economics/Statistics/Mathematics/Planning
- Masters’
Degree in a relevant field is an added advantage.
- Diploma
in Project management
- Four
(4) weeks training on Senior Management Course in a Government Training
Institution.
- Four
(4) years’ relevant work experience with at least one (1) year in a
supervisory role
- Institute
for Economic Affairs Membership
Key competencies and skills
- Computer
Applications skills.
- Data
analysis and planning software skills
- High
integrity level
- Communication
skill
- Interpersonal
skills
- Attention
to details
- Leadership
skills
- Results
orientated
In fulfilling the Chapter Six requirements, the applicants
MUST attach clearance certificates from the following bodies:-
- Kenya
Revenue Authority
- Ethics
and Anti-Corruption Commission (EACC)
- Higher
Education Loans Board (HELB)
- Directorate
of Criminal Investigations (DCI) and
- Credit
Reference Bureau (CRB)
Executive Secretary
JOB GRADE –C2 (1 Post)
Job Purpose
The job holder is responsible for providing secretarial,
clerical and administrative support to the CEOs office so as to ensure services
are provided in an effective and efficient manner. He/she reports to the CEO by
providing senior level secretarial and clerical services.
Responsibilities
This position demands for pro-activeness and reliability in
handling priorities affecting the Authority, CEO, Heads of departments and high
profile external stakeholders. An officer at this level will be responsible to
the Chief Executive Officer for the following duties and responsibilities:
- Draft
and type routine letters and other office correspondences, editing reports
and arrange for outgoing mail and packages dispatch.
- Handle
highly confidential documents.
- Prepare
in consultative with the Executive for Board Meetings and prepare agenda
documents and all administrative issues in regard to a Board meeting or
Board Committee Meetings.
- Record
dictation in shorthand and transcribing (Shorthand typist)/typing dictations
directly (Audio typist).
- Type
from drafts, manuscripts or recording from dictation machines and
Processing data
- Operate
office equipment.
- Attend
to visitors/Clients and providing quality customer service.
- Schedule
meetings and arrange conference rooms.
- Manage
travel arrangements for the executives and schedule.
- Handle
information requests.
- Prepare
confidential and sensitive documents and their safe custody.
- Coordinate
office management activities by managing the day-to-day operations of the
office
- Determine
matters of top priority and handle accordingly.
- Prepare
agenda for meetings.
- Prepare
Annual Departmental Procurement Plan
- Maintain
/ ensure office procedures (SOPs) are followed
- Receive
and relay telephone messages.
- Direct
the general public to the appropriate staff member.
- Maintain
hard copy and electronic filing system and ensuring security of office
records, documents including clarified materials.
- Receive
letters, emails and any other documents on behalf of the Executive.
- Planning
and scheduling meetings and appointments.
- Effective
management of office protocol and media issues.
- Working
together with the Corporate and Communication Department in planning
workshops, conference and events that take place from time to time.
- Handle
unique office responsibilities, situations that may arise from time to
time.
Qualifications
For appointment to this grade, an officer must have:
- A
Bachelor’s degree in Business Administration and a Higher Diploma in
Secretarial Studies from Kenya National Examinations Council or equivalent
qualifications from a recognized institution
- Served
in the grade of Senior Secretary Grade C1 or comparable and relevant
position in public service/Private sector for a minimum period of five (5)
years;
- Attended
Executive course from Kenya School of Government or any other Government
training institution
- KCSE
Certificate, mean Grade Cv. Certificate in Computer Applications.
Key competencies and skills
- High
integrity level
- Communication
Skills (oral and written)
- Interpersonal
Skills
- Well
Groomed
- Ability
to work under pressure
Senior Secretary
JOB GRADE –C1 (1 Post)
Job Purpose
The job holder is responsible for providing secretarial,
clerical and administrative support to the Authority so as to ensure services
are provided in an effective and efficient manner. He/she reports to the Top
Management by providing senior level secretarial and clerical services.
Responsibilities
An officer at this level will be responsible to the Unit
Head for the following duties and responsibilities:
- Type
and file routine letters and memos.
- Record
dictation in shorthand and transcribing (Shorthand typist) typing
dictations directly (Audio typist).
- Operate
office equipment.
- Ensure
security of office and equipment.
- Register
and attend to visitors/clients.
- Receive,
record, dispatch mail and maintain a register of outgoing and incoming
mail.
- Handle
telephone calls, diary and appointments.
- Facilitate
meetings.
- Provide
front office service in the area of deployment.
- Cross
reference of correspondence.
- Report
on any need for office repairs.
- Requisition
office stationery and other office requirements.
- Prepare
and write routine correspondences.
- Handle
confidential documents.
- Maintain
office diary, protocols, and travel itineraries.
- Undertake
other secretarial duties that may be assigned.
- Guide
and supervise junior secretarial personnel.
Qualifications
For appointment to this grade, an officer must have:
- A
Diploma in Secretarial studies from the Kenya National Examinations
Council or equivalent qualifications from a recognized institution
- Full
secretarial course training
- Three
(3) Years relevant working experience as a Secretary I or its equivalent
- Proficiency
in Computer applications
- KCSE
Certificate, mean Grade Cc)
Key competencies and skills
- High
integrity level
- Communication
Skills (oral and written)
- Interpersonal
Skills
- Well
Groomed
- Ability
to work under pressure
How to Apply
If you believe you meet the criteria for the position above,
please submit your application including copies of your academic and
professional certificates, testimonials and a detailed Curriculum Vitae, email
and telephone contacts of three (3) referees in sealed envelope clearly marked
with job title to the or send by email to the address below on or before 23rd
December 2019 to:
Chief Executive Officer
National Biosafety Authority
Pest control Products Board (PCPB) building Loresho- Off
Waiyaki way
P.O Box 28251 – 00100 – NAIROBI
Email: info@biosafetykenya.go.ke
NBA is an equal opportunity employer; women and persons with
disability are encouraged to apply. Only shortlisted candidates will be
contacted and they will be required to present valid clearance certificates as
stipulated in Chapter Six of the Constitution.