ILRI works to improve food and nutritional security and
reduce poverty in developing countries through research for efficient, safe and
sustainable use of livestock. It is the only one of 15 CGIAR research centres
dedicated entirely to animal agriculture research for the developing world.
Co-hosted by Kenya and Ethiopia, it has regional or country offices and
projects in East, South and Southeast Asia as well as Central, East, Southern
and West Africa. www.ilri.org
The International Livestock Research
Institute (ILRI) seeks to recruit an executive assistant to support the Deputy
Director General – Integrated Sciences to effectively and efficiently achieve
in his role.
Responsibilities
Executive Management
- Provide quality and high level confidential
secretarial support
- Facilitate effective utilization of the DDG’s
time, through identifying priority matters
- Assist the DDG with decision making through:
- Conducting research on assigned topics,
drawing on information from across the institute and elsewhere
- Maintenance and retrieval of information
- Initiating responses on urgent matters in his
absence when appropriate
- Drafting concise written information
- Collation of information and preparation of
reports for presentation by the DDG at IMC and Board meetings
- Efficient and timely dissemination of
information across the unit and other units/programs in the institute
- Following up on outstanding matters and
providing feedback
Administrative Support
- Effective planning and coordination of
meetings (from one on one meetings to large group meetings such as IRMC)
- Provision of background information and
pre-meeting documents
-
Take part in meetings and produce minutes/action points from each meeting
Travel management
- Arrange mission travel and accommodation for
the DDG
- Prepare travel expense reports
Budget management
- Prepare and monitor annual budget for the
office of the DDG
Project and initiative management
- Manage or engage in projects/initiatives that
are a top priority to the DDG
- Engage in task forces solving a specific
problem or create materials needed for the DDG’s activities
- Manage small grants and consultancy contracts
under the DDG’s budget
Relationship management
- Build effective communications and working
relations with all relevant colleagues and other stakeholders
In addition the post-holder will stay
abreast of the work of ILRI in general and the Integrated Sciences Directorate
in particular and have a full understanding of its core business and the
DDG-IS’s role as well as having the flexibility to complete other duties as
assigned.
Qualifications
- Master’s degree in business, public
administration, or a related degree
- At least 5 years of experience in positions
that is highly relevant to the Executive Assistant’s role
- Demonstrate proficiency in using Microsoft
Office Suite/Internet skills
- Demonstrate ability to create and manipulate
spread sheets and databases
- Demonstrate working knowledge of office
methods and practices including filing, proofreading, formatting and basic
report
- Flexibility to react to real time under very
short deadlines
- Strong intuition and ability to anticipate the
DDG-IS’s needs and to develop actions and timelines even in the absence of
explicit instructions
Terms of Appointment
This position is at job level HG 14 and
open to Kenyan nationals only. The position is a 3-year contract, renewable
subject to satisfactory performance and availability of funding. ILRI offers a
competitive salary and benefits package which includes; pension, medical and
other insurances
How to Apply
Applicants should send a cover letter
and CV explaining their interest in the position, what they can bring to the
job and the names and addresses (including telephone and email) of three
referees who are knowledgeable about the candidate’s professional
qualifications and work experience to the Director, People and Organizational
Development by clicking on the “Apply
Now” tab above before 15 December 2019. The position title
and reference number REF: EA/11/2019 should
be clearly marked on the subject line of the cover letter.
We thank all applicants for their
interest in working for ILRI. Due to the volume of applications, only
shortlisted candidates will be contacted.
ILRI does not charge a fee at any stage
of the recruitment process (application, interview meeting, processing or
training). ILRI also does not concern itself with information on applicants’
bank accounts.
To find out more about ILRI visit our
websites at http://www.ilri.org
ILRI is an equal opportunity employer.