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Administration Officer Job in Kenya

A leading National Agency is seeking to recruit a suitably qualified and highly motivated Kenyan citizen to fill the following vacant position:

Principal Administration Officer
Grade 4
1 Position on Permanent & Pensionable Terms
Reporting to the Manager, Human Resource & Administration the successful candidate will be responsible for ensuring efficient and effective provision of general office administration services; including hospitality, employee safety and wellness, conduct work environment, maintenance and management of the organisation’s property / assets, fleet management and provision of transport services.

Key Responsibilities
(i) Developing administration policy and procedures;
(ii) Ensuring compliance with the occupational health and safety legislation;
(iii) Formulating departmental policies and procedures and other documentation in line with ISO 9001:2015 Standard;
(iv) Ensuring that the organization premises and property are secured, and undertake investigations when incidents occur;
(v) Developing and implement a maintenance schedule for the organization’s fleet and ensure all vehicles are serviced as per the schedule;
(vi) Preparing division budget, supervise staff, recommend staff for training supervision and management;
(vii) Overseeing preparation of terms of reference for different contracts, participate in evaluation process, manage the contracts and prepare reports
Qualifications & Skills Required
(i) At least eight (8) years of relevant work experience, three (3) of which must be at supervisory level:
(ii) A Bachelors’ degree ¡n any of the following disciplines: Business Management, Public Administration, Human Resource Management, Finance, Commerce, Social Sciences or equivalent qualification from a recognized institution:
(iii) A Masters degree in any of the following disciplines: Business Management, Public Administration, Human Resource Management, Finance, Commerce, Transport Management, Logistics, Social Sciences or equivalent qualification from a recognized institution:
(iv) Attended Management course lasting not less than four (4) weeks from a recognized institution:
(v) Member to relevant professional body in good standing, where applicable;
(vi) Demonstrated results in work performance;
(vii) Proficiency in Computer Application Skills;
(viii) Fulfilled the requirements of Chapter six of the Constitution.
(ix) Personal attributes such as; planning, problem solving and analytical skills, strong communication and reporting skills, strong managerial skills and ability to lead teams, mentoring, coaching and leadership skills, attention to detail, interpersonal and negotiation skills
Mandatory Requirements
Applicants MUST provide the following documents on application;
i) A Signed application letter
ii) A detailed CV indicating their current and previous employers, positions held, current and expected salary, level of education and names of at least three professional referees
iii) Copies of academic and professional certificates
iv) Copy of National Identification Card or Passport
v) Valid Certificate of Good Conduct from the Directorate of Criminal Investigations
vi) Valid Clearance Certificate from Higher Education Loans Board (HELB)
vii) Valid Tax Compliance Certificate from Kenya Revenue Authority (KRA)
viii) Current Clearance from the Ethics and Anti-Corruption Commission (EACC); and
ix) Current Report from an approved Credit Reference Bureau (CRB).
The organization will offer attractive salaries and benefits to the selected candidates who can look forward to a rewarding career in a professionally run organization. The successful candidates will be
offered employment on contract and permanent and pensionable terms as specified.
How to Apply
Interested candidates who meet the stated requirements can submit applications clearly indicating the position applied for via the below address:
DN/A 1025
P.O Box 49010-00506
OR Dropped at the Nation Centre, Kimathi Street, Nairobi, clearly marked DN/A 1025
All applications should be submitted on or before 23rd December, 2019.
Youth, female candidates, Persons with Disability (PWD) and marginalized are strongly encouraged to apply.
Only shortlisted candidates will be contacted.

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