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Office Administrator Job in Nairobi, Kenya (141K)

REF: KNCHR/ADM/SO/15/2019

Reports to: The Commission Secretary
Location: Nairobi with occasional travel
Duration: Permanent and Pensionable
Grade: KNCHR 5
Gross Salary: Kshs. 141,950

Job purpose
This position is responsible for support and facilitation of administrative and logistical functions in the office of the chairperson and commissioners’ offices.
Operational Responsibilities
·         Compile board papers and related documentation that concern Human Rights in Kenya for the monthly Commissioners Statutory Meetings to address the Commission’s mandate of acts as a watchdog over the Government in the area of human rights
·         Provide logistical support for both international and domestic travel the Chairperson and Commissioners’ offices such as pursue the visa process, book air tickets
·         Monitor the Chairperson and commissioners leave records to ensure availability of a commissioner at any one time by maintenance of schedule of leave proceeded on, leave balances, filling of leave forms and update Human Resources
·         Receive and screen all visitors to the office of the Chairperson, telephone calls, inward and outward mail and ensure relevant action is taken by respective officers
·         Manage administration of formal events of the Commission such as logistics of high level delegations to the commission, logistics for international conference hosted by the commission
·         Completes a broad variety of administrative tasks for the Chairperson including but not limited to: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
·         Communicates directly, and on behalf of the Chairperson, with Board members, key stakeholders, Commission staff, and others, on matters related to Chairperson’s programmatic and administrative initiatives.
·         Adhere to compliance with applicable rules and regulations set in Board Standard Operating Procedures regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
Qualifications
·         Served in the grade of Office Administrator or an equivalent position for a period of three (3) years.
·         Bachelor’s degree in Social Sciences or a relevant field from a recognized institution
·         Certificate in computer applications from a reputable Organization
·         Secretarial qualifications are an added advantage
·         Proficient in Microsoft Office
·         Experience and interest in internal and external communications, partnership development.
·         Met the requirements of chapter 6 of the constitution on leadership and integrity
Other Attributes
·         Ability to work under pressure
·         Problem solving skills
·         Great attention to detail
·         Respect for diversity
Shortlisted candidates will be required to submit copies of clearance certificates from the following institutions:-
·         Kenya Revenue Authority (KRA)
·         Criminal Investigations Department (CID)
·         Higher Education Loans Board (HELB)
·         Ethics and Anti-Corruption Commission (EACC)
·         Credit Reference Bureau (CRB)
Please note that it is a criminal offence to provide false information and documents in the application.
KNCHR is an equal opportunity employer which offers a competitive remuneration commensurate to qualifications and experience. Qualified female candidates and Persons with Disabilities are encouraged to apply.
Only short listed candidates will be contacted.
How To Apply
If you possess the above qualities, please submit your applications manually through the post office or by hand delivery, clearly indicating the position, and the Ref No. on both the cover letter and envelope, together with a detailed C.V, names and telephone contacts of three referees one of whom should be your immediate supervisor, to reach us by Tuesday 10th December, 2019 to:
The Commission Secretary,
Kenya National Commission on Human Rights
Lenana Road, CVS Plaza, 1st Floor
P.O. Box 74359-00200

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