Procurement Officer
Assistant Internal Auditor
Security Officer
Main Purpose Of The Job
This position is responsible for ensuring all Council supplies
and procurement needs are effectively met
Responsibilities
Job Objectives
·
Responsible for the overall
management of inventories of all stores and sub stores.
·
Ensure that proper procurement
processes are known, clear and adhered to in the unit.
·
Responsible for maintaining
inventories at the levels set by the management ensuring that there is no
overstocking or stock outs.
·
To establish reorder levels for all
stocked goods.
·
To ensure that no goods expire
without being detected and returned to the vendors.
·
Responsible for proper receipt of
material as per the terms and conditions of the purchase orders.
·
Responsible for timely processing of
all invoices for the material received.
·
Responsible for issuing to all staff
and respective departments, ensuring complete customer and staff satisfaction.
·
To ensure that purchase requisitions
are raised in time so that the material can be procured at the right time.
·
Responsible for the stocks of all
consignment items, maintaining records of their receipt, issue, consumption
details and processing of internal requisition, Local Purchase Orders and
invoices.
·
To organize physical stock
verification in all stores at the stipulated time periods to ensure that
inventory is equal to physical inventories.
·
To generate MIS reports about the
performance of each department and communicate to the reporting officer regarding
the same.
·
To formulate and implement
departmental standard operating protocols, policies and procedures.
·
Responsible for purchase of
operational supplies and various services in accordance with the
established specifications and industry / statutory norms, without
compromising on price, quality, delivery timelines and payment conditions.
·
Performing to the budgets and meeting
all deadlines.
·
Provide and seek necessary technical
information with regard to product sourcing, vendors and possible substitutes
so that they can make informed decisions for value added purchases.
·
Prepare request for proposals,
request for quotations and purchase orders for material procurement in a
scheduled and prioritized manner.
·
Evaluate and maintain the approved
list of suppliers and vendors for procurement.
·
Liaise with suppliers/logistics dept.
for all shipments and coordinate with end user departments for timely flow of
information for planning the operations accordingly.
·
Maintain pricing records and cost
analysis for current future strategies.
·
Payment follow up schedule to ensure
timely payments to suppliers, detect for not meeting the service standards
(delay), and effectively manage/ reduce procurement cycle time and procurement
costs.
·
Development and implementation of new
procedures for reducing the turnaround time for procurement.
·
Ensuring to complete quality
documentation through the team members (soft and hard copies) for procurement
of materials.
·
Develop and build
contacts in the local markets and as well out-side the region.
·
Develop and maintain effective &
productive working relationships with key business managers across the
organization as well as suppliers/vendors.
·
Liaison between company and peer
organizations, communicating various issues and troubleshooting and resolving
problems.
·
Ensure all procedures, policies and
shortage awareness is thoroughly understood by subordinates.
·
Manage teams with clearly defined
objectives to produce outstanding results.
·
Any other job that wlill be given
from time to time
Qualifications
Level of Education/Academic Qualification
·
At least Secondary School Education
(KCSE).
Specialised Training/Professional Qualifications
·
Degree/ Diploma in Supply chain
management /Procurement
Competencies/Abilities/Skills Required
·
o
§ Supervisory skills
§ Excellent negotiation skills
§ Analytical skills
§ High levels of integrity and confidentiality
Relevant Job Experience
·
o
§ Must have worked in a similar position for at least three years
Assistant Internal Auditor
Main Purpose Of The Job
The position is responsible for Assisting in internal audit
processes, assurance, quality internal controls and standardization of systems,
and activities at NCCK; ensuring adherence to policy prudent reporting
requirements, cost management and internal controls which aims at contribution
to the proper, economic and effective use of resources.
Responsibilities
Risk Management
·
Conduct risk assessment of NCCK
departments/Investments or functional area in established/required timeline.
·
Ensure that the Council maintains
adequate systems of internal controls and risk management.
·
Establish risk-based audit programs
for Council operations
·
Review the existence and suitability
of internal control systems design and identify gaps
·
Conduct audit testing of specified
area and identify reportable issues and dimension of risk
Compliance audit
·
Ensure compliance with policies and
procedures in the entire NCCK operation.
·
Ensure compliance with regulatory and
audit requirements.
·
Ensure that the Council maintains
adequate insurance policies.
·
Ensure that the Council maintains
adequate safety and health procedures for its operations, processes, offices
and properties.
·
Ensure safekeeping of all Council’s
security documents.
Monitoring and Reviewing of Council operations
·
Coordinate coverage with the external
auditors and ensure that each party is aware and brief on areas of concern as
relates to audit work.
·
Review systems and recommended
appropriate controls and procedures on areas that need improvement.
·
Make recommendations, where
necessary, to revise other policy documents/manuals in the Council in order to
ensure adherence to the Council’s policies, statutory and legal regulations and
donor reporting requirements.
·
Plan, organize and undertake internal
audit checks ensuring clear audit trails, records and documentation exist for
ease of external audit.
·
Review and report on the accuracy,
timeliness and relevance of the financial and other information that is
provided for management
Qualifications
Level of Education/Academic Qualification
·
Bachelor’s degree in any of the
following areas: Accounting, Finance, Business or any related field.
·
Specialized Training/Professional
Qualifications
·
CPA Part (K),
·
CISA/CFA/Certified Internal Auditor
is an added advantage
Competencies/Abilities/Skills Required
·
Excellent communication and report
writing skills
·
Strong critical and analytical skills
and attention to details
·
Strong numerical skills
·
Strong interpersonal skills
·
Computer skills (MS Office Suite,
DOS, Accounting packages)
·
Should be an active member of the
Institute of Certified Public Accountants of Kenya.
·
High level skills in accounting in a
computerized environment.(e.g. Net-suite Open Air/Enterprise Resource planning
(ERP)
·
Proven financial management skills.
·
Should possess strong communication,
negotiation, and administration skills.
·
Should have knowledge in general risk
management and business management.
·
Exemplary level of personal and
professional integrity
·
Good knowledge of KAS, IAS, IFRS and
Tax laws
·
High level skills in accounting in a
computerized environment.
·
Proven financial management skills.
Relevant Job Experience
·
At least five (2) years relevant
experience.
·
Must have experience in service
industry
Security Officer
Main Purpose Of The Job
To enhance and promote efficient and magnificent secure flora
and digital security
Responsibilities
Key Objective
·
Responsible for creating and
maintaining excellent relationship between the hospital and Government security
agencies
Responsibilities
·
Define and implement the security
policies & procedures for the premises. Revision of these policies and
procedures, as and when required is important, to improve the security
processes. Training of security team on these P&Ps and safety aspects on a
regular basis.
·
Ensure a safe and secure environment
and the safety of patients, visitors, staffs and manage outsourced security
provider and respond rapidly to security emergencies within the hospital.
·
Conduct routine audit of the
processes involved and improvement in the access control process,
implementation of cost control measures related with the access control in the
patient floors and other strategic areas of the premises.
·
Perform regular occupational safety
programs such as fire drills, child abduction, workplace violence, terrorism
and loss prevention.
·
Implement the P&P on the material
control in the premises and gate passes to achieve effective control over the
material movement, routine audits of follow up process with the concerned
departments on routine basis, training of the security manning the time office
to control material movement in and out of the premises.
·
Carry out independent investigations
into intended and actual breaches of security and taking comprehensive
corrective action to mitigate the situation.
·
Ensure that there are effective and
efficient security systems to safeguard Hospital assets and resources.
·
Participate in planning and
coordinating security operations for specific events and participate in
corporate risk management programs.
·
Collecting and collating intelligent
information on current trends of crime and related matters that may affect the
smooth running of the Hospital, inform the management and recommend appropriate
measures.
·
Liaising with other operational areas
within the hospital to ensure harmony, consistency, and quality, sufficient and
timely services.
·
To ensure planning, cost control and
cost effective operations of the department.
·
Liaising and maintaining regular
contacts with Governmental security agencies.
·
Formation of the post instructions,
various security processes and routine audit, formation of the SOPs and
training of the security on all the operational aspects, documentation of the
training records, training of departmental trainers to improve the security
operating standards.
·
Perform any other duty that may be
assigned by the Hospital administrator from time to time.
Qualifications
Level of Education/Academic Qualification
·
At least Secondary School Education
(KCSE).
Specialised Training/Professional
Qualifications
·
Bachelors degree in criminology and
security studies
Other Competencies/Abilities/Skills
Required
·
Skills in risk management
·
Skills in strategic and leadership
management.
·
Must be vigilant.
·
Must be able to develop access and
monitor policies.
·
Excellent interpersonal, oral and
written communication skills
·
Strong report writing and
presentation skills
·
Self-motivated and quick to take
initiative
Relevant Job Experience
·
Must have worked in a similar
position for at least three years.
How To Apply
Interested candidates should click
here to download the NCCK Job Application Form. The Application Forms to be sent to recruitment@ncck.org and received not later than 12.00
noon on 29th November 2019. Only shortlisted candidates will be
contacted. Please indicate the position you are applying for in the subject
line of the email.
Please note that NCCK does
NOT charge any fee whatsoever for
application, processing, interviewing or securing employment.