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NGO Jobs in Nairobi, Kenya - NCCK

Procurement Officer

Main Purpose Of The Job
This position is responsible for ensuring all Council supplies and procurement needs are effectively met
 Responsibilities
Job Objectives
·         Responsible for the overall management of inventories of all stores and sub stores.

·         Ensure that proper procurement processes are known, clear and adhered to in the unit.
·         Responsible for maintaining inventories at the levels set by the management ensuring that there is no overstocking or stock outs.
·         To establish reorder levels for all stocked goods.
·         To ensure that no goods expire without being detected and returned to the vendors.
·         Responsible for proper receipt of material as per the terms and conditions of the purchase orders.
·         Responsible for timely processing of all invoices for the material received.
·         Responsible for issuing to all staff and respective departments, ensuring complete customer and staff satisfaction.
·         To ensure that purchase requisitions are raised in time so that the material can be procured at the right time.
·         Responsible for the stocks of all consignment items, maintaining records of their receipt, issue, consumption details and processing of internal requisition, Local Purchase Orders and invoices.
·         To organize physical stock verification in all stores at the stipulated time periods to ensure that inventory is equal to physical inventories.
·         To generate MIS reports about the performance of each department and communicate to the reporting officer regarding the same.
·         To formulate and implement departmental standard operating protocols, policies and procedures.
·         Responsible for purchase of operational supplies and various services in accordance with the established specifications and industry / statutory norms, without compromising on price, quality, delivery timelines and payment conditions.
·         Performing to the budgets and meeting all deadlines.
·         Provide and seek necessary technical information with regard to product sourcing, vendors and possible substitutes so that they can make informed decisions for value added purchases.
·         Prepare request for proposals, request for quotations and purchase orders for material procurement in a scheduled and prioritized manner.
·         Evaluate and maintain the approved list of suppliers and vendors for procurement.
·         Liaise with suppliers/logistics dept. for all shipments and coordinate with end user departments for timely flow of information for planning the operations accordingly.
·         Maintain pricing records and cost analysis for current future strategies.
·         Payment follow up schedule to ensure timely payments to suppliers, detect for not meeting the service standards (delay), and effectively manage/ reduce procurement cycle time and procurement costs.
·         Development and implementation of new procedures for reducing the turnaround time for procurement.
·         Ensuring to complete quality documentation through the team members (soft and hard copies) for procurement of materials.
·         Develop and build contacts in the local markets and as well out-side the region.
·         Develop and maintain effective & productive working relationships with key business managers across the organization as well as suppliers/vendors.
·         Liaison between company and peer organizations, communicating various issues and troubleshooting and resolving problems.
·         Ensure all procedures, policies and shortage awareness is thoroughly understood by subordinates.
·         Manage teams with clearly defined objectives to produce outstanding results.
·         Any other job that wlill be given from time to time
Qualifications
Level of Education/Academic Qualification
·         At least Secondary School Education (KCSE).
Specialised Training/Professional Qualifications
·         Degree/ Diploma in Supply chain management /Procurement
Competencies/Abilities/Skills Required
·          
o     
§  Supervisory skills
§  Excellent negotiation skills
§  Analytical skills
§  High levels of integrity and confidentiality
 Relevant Job Experience
·          
o     
§  Must have worked in a similar position for at least three years

Assistant Internal Auditor

Main Purpose Of The Job
The position is responsible for Assisting in internal audit processes, assurance, quality internal controls and standardization of systems, and activities at NCCK; ensuring adherence to policy prudent reporting requirements, cost management and internal controls which aims at contribution to the proper, economic and effective use of resources.
Responsibilities 
Risk Management
·         Conduct risk assessment of NCCK departments/Investments or functional area in established/required timeline.
·         Ensure that the Council maintains adequate systems of internal controls and risk management.
·         Establish risk-based audit programs for Council operations
·         Review the existence and suitability of internal control systems design and identify gaps
·         Conduct audit testing of specified area and identify reportable issues and dimension of risk
Compliance audit
·         Ensure compliance with policies and procedures in the entire NCCK operation.
·         Ensure compliance with regulatory and audit requirements.
·         Ensure that the Council maintains adequate insurance policies.
·         Ensure that the Council maintains adequate safety and health procedures for its operations, processes, offices and properties.
·         Ensure safekeeping of all Council’s security documents.
Monitoring and Reviewing of Council operations
·         Coordinate coverage with the external auditors and ensure that each party is aware and brief on areas of concern as relates to audit work.

·         Review systems and recommended appropriate controls and procedures on areas that need improvement.
·         Make recommendations, where necessary, to revise other policy documents/manuals in the Council in order to ensure adherence to the Council’s policies, statutory and legal regulations and donor reporting requirements.
·         Plan, organize and undertake internal audit checks ensuring clear audit trails, records and documentation exist for ease of external audit.
·         Review and report on the accuracy, timeliness and relevance of the financial and other information that is provided for management
 Qualifications
Level of Education/Academic Qualification
·         Bachelor’s degree in any of the following areas: Accounting, Finance, Business or any related field.
·         Specialized Training/Professional Qualifications
·         CPA Part (K),
·         CISA/CFA/Certified Internal Auditor is an added advantage
Competencies/Abilities/Skills Required
·         Excellent communication and report writing skills
·         Strong critical and analytical skills and attention to details
·         Strong numerical skills
·         Strong interpersonal skills
·         Computer skills (MS Office Suite, DOS, Accounting packages)
·         Should be an active member of the Institute of Certified Public Accountants of Kenya.
·         High level skills in accounting in a computerized environment.(e.g. Net-suite Open Air/Enterprise Resource planning (ERP)
·         Proven financial management skills.
·         Should possess strong communication, negotiation, and administration skills.
·         Should have knowledge in general risk management and business management.
·         Exemplary level of personal and professional integrity
·         Good knowledge of KAS, IAS, IFRS and Tax laws
·         High level skills in accounting in a computerized environment.
·         Proven financial management skills.
 Relevant Job Experience
·         At least five (2) years relevant experience.
·         Must have experience in service industry

Security Officer

Main Purpose Of The Job
To enhance and promote efficient and magnificent secure flora and digital security
Responsibilities
Key Objective
·         Responsible for creating and maintaining excellent relationship between the hospital and Government security agencies
Responsibilities
·         Define and implement the security policies & procedures for the premises. Revision of these policies and procedures, as and when required is important, to improve the security processes. Training of security team on these P&Ps and safety aspects on a regular basis.
·         Ensure a safe and secure environment and the safety of patients, visitors, staffs and manage outsourced security provider and respond rapidly to security emergencies within the hospital.
·         Conduct routine audit of the processes involved and improvement in the access control process, implementation of cost control measures related with the access control in the patient floors and other strategic areas of the premises.
·         Perform regular occupational safety programs such as fire drills, child abduction, workplace violence, terrorism and loss prevention.
·         Implement the P&P on the material control in the premises and gate passes to achieve effective control over the material movement, routine audits of follow up process with the concerned departments on routine basis, training of the security manning the time office to control material movement in and out of the premises.
·         Carry out independent investigations into intended and actual breaches of security and taking comprehensive corrective action to mitigate the situation.
·         Ensure that there are effective and efficient security systems to safeguard Hospital assets and resources.
·         Participate in planning and coordinating security operations for specific events and participate in corporate risk management programs.
·         Collecting and collating intelligent information on current trends of crime and related matters that may affect the smooth running of the Hospital, inform the management and recommend appropriate measures.
·         Liaising with other operational areas within the hospital to ensure harmony, consistency, and quality, sufficient and timely services.
·         To ensure planning, cost control and cost effective operations of the department.
·         Liaising and maintaining regular contacts with Governmental security agencies.
·         Formation of the post instructions, various security processes and routine audit, formation of the SOPs and training of the security on all the operational aspects, documentation of the training records, training of departmental trainers to improve the security operating standards.
·         Perform any other duty that may be assigned by the Hospital administrator from time to time.
Qualifications
Level of Education/Academic Qualification
·         At least Secondary School Education (KCSE).
 Specialised Training/Professional Qualifications
·         Bachelors degree in criminology and security studies
 Other Competencies/Abilities/Skills Required
·         Skills in risk management
·         Skills in strategic and leadership management.
·         Must be vigilant.
·         Must be able to develop access and monitor policies.
·         Excellent interpersonal, oral and written communication skills
·         Strong report writing and presentation skills
·         Self-motivated and quick to take initiative
 Relevant Job Experience
·         Must have worked in a similar position for at least three years.
How To Apply 
Interested candidates should click here to download the NCCK Job Application Form. The Application Forms to be sent to recruitment@ncck.org and received not later than 12.00 noon on 29th November 2019. Only shortlisted candidates will be contacted. Please indicate the position you are applying for in the subject line of the email.
Please note that NCCK does NOT charge any fee whatsoever for application, processing, interviewing or securing employment.

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