Wananchi Group (K) Ltd
Job Title: Executive
Assistant to the Corporate Office
Department: Corporate Department
Location: Nairobi
Employment Status / Type: Full time
Position Reporting to: CEO / COO
Manages Others: Yes
Positions Managed: Driver to the CEO
Job Purpose / Summary: Provides Executive level support to the Corporate office
(CEO & COO) Manages and coordinates administrative functions within the
Corporate office. Plan and orchestrate work to ensure the Corporate office
priorities are met, organizational goals are achieved, and best practices are
upheld.
Key Responsibilities:
Planning & Communication
·
Assists the CEO & COO with daily
administrative duties and complete a broad variety of administrative tasks that
include managing an active calendar of appointments; completing expense
reports; composing and preparing correspondence, itineraries and agenda and
compiling documents for meetings.
·
Coordinate complex scheduling and
extensive calendar management, as well as the management of content and flow of
information to Senior Management.
·
Follow up on the CEO’s action points
with senior managers within the organization and other stakeholders
·
Plan and minute weekly management
meetings for Wananchi Leadership team.
·
Prepare and co-ordinate internal and
external meetings and conferences for the CEO & COO
·
Manage customer/supplier meetings
where the CEO or COO is participating.
·
Be the contact person on behalf of
the CEO with Board members, investors and others, on matters related to the
CEO’s program initiatives.
·
Provides a bridge for smooth
communication between the CEO & COO’s office and Business Heads across the
region while demonstrating leadership to maintain credibility, trust and
support with senior management staff.
·
Successfully complete critical
aspects of deliverables with a hands-on approach, including drafting
acknowledgement letters, personal correspondence, and other tasks that
facilitate the CEO & COO’s ability to effectively lead the organization.
·
Able to work to a demanding schedule
and deliver deadlines and report at a senior level. Managing conflicting
deadlines and being able to negotiate when deadlines conflict.
Travel management
·
Make travel arrangements for the CEO,
COO and other members of the Exec management team.
·
Processing Visa requests and make
follow-ups.
·
Co-ordinate travel arrangements and
entertainment for the CEO & COO business visitors.
·
Submitting travel expenses to the
Finance Department and following up to ensure reimbursements.
·
Coordinating travel approvals for all
staff through the COO
·
Any other duties appropriate to the
post.
Required Skills and Abilities
·
Strong communication, interpersonal
and public relations skills and high levels of professionalism.
·
Interaction with a range of people
including Board of directors, senior management and senior representatives from
other industries.
·
Demonstrated experience in the
preparation of agendas and minutes, furthermore s/he needs to demonstrate experience
in drafting correspondence, presentations, media items and report.
·
Highly developed time management
skills and demonstrated ability to meet deadlines and to effectively manage
multiple projects including the organizational events and functions.
·
3 to 5 years of experience supporting
C-Level Executives, preferably in the telecommunication industry.
·
Very strong interpersonal skills and
the ability to build relationships with stakeholders, including staff, board
members, external partners and investors.
·
Excellence in written and verbal
communication skills.
·
Emotional intelligence.
·
Proven ability to handle confidential
information with discretion, be adaptable to various competing demands, and
demonstrate the highest level of customers /clients service and response
·
Ability to work with minimum
supervision
·
Required educational background
·
A Bachelor’s degree in Administration
or relevant field, with a diploma in management.
How to Apply
Interested and qualified candidates
to submit their applications including a detailed CV and day time telephone
contact to recruit@ke.wananchi.com on or before 22nd November 2019
The subject lines for respective
applications is Corporate Office Executive Assistant.
Wananchi Group is an equal
opportunity employer and will offer competitive remuneration and benefits to
the right candidate.
Only short-listed candidates will be
contacted.
Note: Canvassing will lead to
automatic disqualification.