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Administrative Assistant Job in Kenya

Job Title: Administrative Assistant, School
Grade: ANU 9
Department: School of Religion and Christian Ministry
Location / Workstation: Main Campus
Reports to: School Manager of respective school
Direct reports: None
Job Description
Responsible for supporting the smooth running of the school through managing records/ documents/ files/ supplies, handling enquiries, and conducting other related administrative/ clerical activities.

 Responsibilities
• Handle student and others’ enquiries as a first point of contact in the school. Provide first level guidance on credit transfers, unit selection, procedures for submitting class work, access to course materials, distance learning, and any other matter
• Manage records, documents and files for the school, closely working with the registrar department
• Manage supplies for the school. Order or obtain materials needed for classes and teaching. Duplicate materials when required for classroom use
• Assist in the collection of assessments from students on time, reporting on any delays and non-submission
• Answer phone calls for the school and direct calls to appropriate parties or take messages when necessary
• Open, sort, and distribute incoming correspondence, including faxes and email. Prepare responses to correspondence containing routine inquiries
• Support in data collection used for evaluating students’ and curriculum needs
Job Dimensions:
I. Financial Responsibility:
• Participate in the development of the department’s annual budget
II. Working Conditions:
• Works predominantly within a comfortable office environment
Job Competencies (Knowledge, Experience and Attributes / Skills).
Qualifications
• Bachelor’s degree in a relevant field
Professional Qualifications / Membership to professional bodies
• N/A
Work experience required.
• Minimum of one (1) year relevant experience
Skills and Competencies:
• Interpersonal skills
• Communication skills
• Organising and time management skills
• Team player
• Detail oriented
• Discretion and confidentiality
How to Apply
Applications giving full details of age, marital status, education and professional qualifications, experience, current post, salary and other financial benefits, copies of certificates, curriculum vitae, transcripts, the names and addresses of three referees (one of whom should be present or previous employer) should be addressed to: –
The Vice Chancellor
Africa Nazarene University
P.O. Box 53067 – 00200
Nairobi. 
Applications should reach the office not later than 6th December, 2019. Applications could also be dropped at the Vice Chancellor’s Office at the Ongata Rongai Campus. Note that only short listed candidates will be contacted.
Please note that Africa Nazarene University is an Equal Opportunity Employer.

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