Vacancy Announcement: Program
Accountant 1
HOPE worldwide Kenya
has a vacancy for an Accountant who will be based in HWWK’s Head Office at
Kiambu.
The position reports to the Program
Accountant 2 and Finance & Grants Manager.
1. Job Summary – Purpose
The position is responsible for
processing payments, making accounting entries and ensuring adherence to all
applicable approvals and completeness of all accounting documents – ensures
adherence to professional standards, legislation and internal policies and
procedures.
2. Duties and Responsibilities
R1. Budgeting and Financial Reporting
T.1 Provide support on annual program
budget development and create cost libraries to advise program budgets
T.2 Sound understanding and monitoring of annual and monthly budget
T.3 Monitor monthly expenditure against overall budget, ensure expense to be incurred is allowable, allocable and reasonable and advise accordingly
T.4 Compile monthly / quarterly Financial reports and submit as per donor requirements
T.5 Preparation of timely monthly / quarterly management accounts and dissemination to relevant stakeholders by the 15th of following month/ quarter
T.6 Maintain monthly follow up register and flag outstanding actions
T.2 Sound understanding and monitoring of annual and monthly budget
T.3 Monitor monthly expenditure against overall budget, ensure expense to be incurred is allowable, allocable and reasonable and advise accordingly
T.4 Compile monthly / quarterly Financial reports and submit as per donor requirements
T.5 Preparation of timely monthly / quarterly management accounts and dissemination to relevant stakeholders by the 15th of following month/ quarter
T.6 Maintain monthly follow up register and flag outstanding actions
R2. Monthly Accounting Activity
T.7 Maintain updated books of
accounts in the accounting system and complete records of all support
documentation
T.8 Ensure accurate data entry in relation to amount and account allocation, and any other dimensions as per the accounting standards of the program
T.9 Prepare accurate bank reconciliations for assigned project accounts and deal with reconciling items conclusively
T.10 Prepare accurate cash reconciliations for assigned project accounts
T.11 Ensure complete copies of original documents sent to donor are properly file / maintained
T.12 Ensure Fixed Assets register is accurately maintained and updated monthly
T.8 Ensure accurate data entry in relation to amount and account allocation, and any other dimensions as per the accounting standards of the program
T.9 Prepare accurate bank reconciliations for assigned project accounts and deal with reconciling items conclusively
T.10 Prepare accurate cash reconciliations for assigned project accounts
T.11 Ensure complete copies of original documents sent to donor are properly file / maintained
T.12 Ensure Fixed Assets register is accurately maintained and updated monthly
R3. Cash Management Process
T.1 Track program cash flows and
promptly notify Program Management and all stakeholders of any funding gaps
T.2 Ensure Imprests Requests are adequately provided in monthly budget
T.3 Assist cash coordinators to identify payments that can be made via non cash mode i.e. mobile banking, EFT etc.
T.4 Regular visits to program site offices for cash coordinators to retire advances as soon as possible after completion of an activity
T.5 Verify accuracy and completeness of Imprest Surrenders, check cash control books and advise the supervisor on the status of various cash coordinators accounts
T.2 Ensure Imprests Requests are adequately provided in monthly budget
T.3 Assist cash coordinators to identify payments that can be made via non cash mode i.e. mobile banking, EFT etc.
T.4 Regular visits to program site offices for cash coordinators to retire advances as soon as possible after completion of an activity
T.5 Verify accuracy and completeness of Imprest Surrenders, check cash control books and advise the supervisor on the status of various cash coordinators accounts
T.6 Highlight any outstanding issues
relating to cash coordination to Program / Admin Accountant
T.7 Compute weekly budgetary program cash needs in relation to available cash and bank balances and advise Program accountants Level 2 accordingly
T.8 Ensure adherence to imprest system and monthly reconciliation of cash coordinators accounts for assigned program(s)
T.9 Authorize cash payments by approving the payment voucher after verifying that the payment is adequately supported
T.7 Compute weekly budgetary program cash needs in relation to available cash and bank balances and advise Program accountants Level 2 accordingly
T.8 Ensure adherence to imprest system and monthly reconciliation of cash coordinators accounts for assigned program(s)
T.9 Authorize cash payments by approving the payment voucher after verifying that the payment is adequately supported
R4. Payment Processing
T.1 Approve and process payments for
different suppliers – check that all support documents are accurate, adequate
and the expense is allowable, allocable and reasonable
T.2 Monthly / quarterly reconciliation of regular project suppliers’ statements
T.3 Ensure no commitments are entered or payments processed without adequate funds
T.4 Process assigned project’s Short-term contract staff payroll and ensure completeness and timely liquidation of all costs
T.2 Monthly / quarterly reconciliation of regular project suppliers’ statements
T.3 Ensure no commitments are entered or payments processed without adequate funds
T.4 Process assigned project’s Short-term contract staff payroll and ensure completeness and timely liquidation of all costs
R5. Other
T.1 Generate periodic management and
statutory reports with analysis as appropriate.
T.2 Ensure compliance with donor requirements and all HWWK policies
T.3 Respond to donor correspondence and queries in consultation with supervisor
T.2 Ensure compliance with donor requirements and all HWWK policies
T.3 Respond to donor correspondence and queries in consultation with supervisor
R6. Carry out any other assignments as
may be assigned by the Supervisor.
3. Knowledge, Skills and
Abilities (The knowledge, skills and abilities
may be acquired through a combination of formal schooling, self-education,
prior experience, or on-the-job training)
a. Level of Education:
·
Minimum of a degree in Business
Management/Bachelor of commerce/Business Administration with a specialization
in Accounting
b. Specialized Training /
Professional Qualifications
·
The preferred candidate should be a
CPA-K
c. Competencies / Abilities / Skills
Required
·
Excellent computer skills including
proficiency in MS-Office, particularly Excel
·
Excellent knowledge of accounting
principles and hands on experience of using computerized financial accounting
systems (QuickBooks) and payroll processing packages. ERP system is an added
advantage
·
Exposure to USAID regulations is an
added advantage
·
Good interpersonal skills and ability
to work in team settings
·
Good written and oral communication
skills in both English and Kiswahili.
·
Good analytical skills – strong
attention to detail
·
Ability to multitask and work under
minimal supervision in a fast-paced environment while meeting strict deadlines
·
Good planning and coordination skills
·
Good auditing skills
·
Diligence to follow up and follow
through on all deliverables
·
Must be a person of integrity
·
Commitment to and understanding of
HOPE worldwide Kenya vision, mission and values.
·
Strong networking and relationship
building skills.
·
Good facilitation and training skills
d. Work Experience
·
Must possess at least 3 years’
experience in USAID grant management
How to Apply
To apply, please send your
application letter, a detailed CV with 3 referees, a 2 years’ salary history,
your e-mail address and telephone contacts to: hr@hopewwkenya.org by 11.59 pm
26th November 2019.
If your application does not meet all
of the above requirements, it will not be considered.
Only short-listed candidates will be
contacted.
HWWK is an Equal Opportunity
Employer, and does not request applicants to pay for consideration for
employment.
Registered under section 10 of the
NGO Co-ordination act no. OP.218/051/9913/1253