Our Client is seeking to recruit a
motivated and self-driven professional to fill in the following position in
their Nairobi office:
Personal Assistant and Administrator
The position will be responsible for
handling administrative functions as well as coordinating and implementing
office procedures in order to ensure smooth running of the company’s offices.
Principal Accountabilities
·
Managing day-to-day administrative
activities of the company’s office by setting and monitoring schedules and
organizing work flow
·
Scheduling and attending meetings,
creating agendas, taking minutes and managing agreed deliverables
·
Coordinating and facilitating
meetings, appointments and conferences
·
Maintaining liaison with internal and
external parties
·
Responding to queries verbally, on
emails and on phone to provide necessary information where need be
·
Making travel arrangements, preparing
itineraries and maintaining travel records and vouchers
·
Ensuring safe storage of documents
and paperwork by maintaining proper filing system
·
Tracking stocks of office supplies
and place orders when necessary
Key Qualifications and Experience
·
Minimum Bachelor’s Degree in Business
Administration or other relevant discipline
·
At least 3 years’ experience in a
similar function
·
Outstanding organisational,
coordination and presentation skills
·
Ability to multitask and prioritize
workload
·
Ability to interact with high level
individual personalities
·
Good decision making and time
management skills
How to Apply
Interested candidates are requested
to forward their updated CVs to recruit@virtualhr.co.ke stating the subject
heading “PERSONAL ASSISTANT AND ADMINISTRATOR” by Friday 8th November 2019
clearly indicating their current and expected remuneration, daytime telephone
contacts and addresses of three referees.
Only shortlisted candidates will be
contacted.