Country Project Manager
Learning and Knowledge Management Advisor
Risk and Compliance Manager
Location: Nairobi with 50% travel to Field locations
Type of Role: Fixed Term
Reports to: Area Manager
Grade: D1
The Organisation
Plan International is an independent development and
humanitarian organisation that advances children’s rights and equality for
girls.
We believe in the power and potential of every child. But this
is often suppressed by poverty, violence, exclusion and discrimination. And
it’s girls who are most affected.
Working together with children, young people, our supporters and
partners, we strive for a just world, tackling the root causes of the
challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach
adulthood. And we enable children to prepare for – and respond to – crises and
adversity. We drive changes in practice and policy at local, national and
global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for
over 80 years, and are now active in more than 70 countries.
Job Description
Plan International seeks an outstanding Country Project
Manager **Contingent on proposal award** to manage effective implementation of the anticipated
Supporting the Africa Led Movement to End FGM Programme in Kenya and delivery
results as per the log frame within their country of responsibility.
The project will focus on accelerating the pace of change to end
FGM and achieving results at scale. The programme looks at achieving change at
scale in the chosen countries, but also reinforcing this with a more global
approach to grassroots networks and campaigns/advocacy. The programme will
deliver community-level projects to end FGM by changing attitudes and
behaviours towards harmful practices, empowering communities to protect the
safety, rights and choices of women and girls.
Responsibilities
The role of the Project Manager will be to:
·
Provide leadership across programme
implementation of country operations and contribute to development of strategic
vision by the Team Leader
·
Ensure the project is delivered in
line with agreed timescales and budget, including putting in place mechanisms
for effective project start-up
·
Foster good cross-consortium working
relationships and coordinate with in-country consortium partners to ensure high
quality project activities are consistently delivered against the project
workplan and to donor agreed milestones
·
Ensure that all delivery partners are
aware of, and compliant with, donor and Plan standards
·
Support the development of costed
annual workplans, ensuring budget forecasts and spend monitoring are carried
out on a regular basis
·
Oversee the consolidation and
submission of quality country level project reports to time, and in line with
agreed governance structure
·
Coordinate with relevant donor-funded
projects in their relevant area of operations to ensure complementarity of
delivery
·
Engage effectively with key national,
regional, and community stakeholders, including government, donors, civil
society, service providers, and academic institutions to ensure smooth delivery
of the programme and dissemination of learning
·
Liaise with CO staff and coordinate
their contribution to project delivery according to costed contributions
·
Liaise with Programme Technical Lead
and Safeguarding Advisor to ensure that technical quality standards and
mechanisms are in place and applied to high consistency across programme
implementation within their area of responsibility
·
Liaise with Plan Finance and
reporting structures to ensure that optimal procurement and finance systems are
in place, ensuring that DFID`s Value for Money (VfM) approach is applied across
all aspects of the project
·
Ensure there is a robust and
effective monitoring, evaluation, and adaptive learning process in place; and
that there is effective coordination with a third party-managed Evaluation
& Data Component of the Programme
·
Lead recruitment of new staff as and
when required with Plan UK and Country Office HR teams
·
Represent the project externally at
national level, as needed and agreed by matrix management supervisors
·
Ensure that Plan International`s
global policies for Child Protection (CPP), Safeguarding, and Gender Equality
and Inclusion (GEI) are fully embedded across all project activities
·
Ensures that Plan International’s
global policies for Child Protection (CPP) and Gender Equality and Inclusion
(GEI) are fully embedded in accordance with the principles and requirements of
the policy including relevant Implementation Standards and Guidelines as
applicable to their area of responsibility. This includes, but is not limited
to, ensuring staff and associates are aware of and understand their
responsibilities under these policies and Plan International’s Code of Conduct
(CoC), their relevance to their area of work, and that concerns are reported
and managed in accordance with the appropriate procedures.
Technical expertise, skills and knowledge
·
Advanced degree in a relevant field,
for example, Gender Studies, Gender and Development, Development Studies, or
Sociology
·
Qualifications in Project Management
and/or Prince2 an advantage
Qualifications
·
Experience in managing DFID
commercial contracts with a demonstrated applied knowledge of DFID procedures
and Payment by Results Programming would be an advantage
·
Extensive experience in managing
complex, donor-funded programmes in challenging environments, including
building capacity of implementing partner organisations
·
Demonstrable leadership and people
management skills;
·
Consortium management experience with
or working through partners;
·
Applied technical knowledge in
thematic areas of FGM, Social Norms, or Gender, which could include managing
FGM-focused projects or acting as a technical expert
·
Advanced report writing skills
Desirable
·
Knowledge of current trends in
addressing social norms, FGM prevention and innovations related to addressing
harmful traditional practices
·
Demonstrable applied knowledge of
Adaptive Management programming an advantage
·
Experience in implementing
behavioural change programming models would be an advantage
·
Strong relationships with sector
specialists and relevant government offices
·
Proven ability to represent the
programme to a variety of audiences, ranging from civil society, government
representatives, donor, and community representatives
Plan International’s Values in Practice:
We are open and accountable
·
Promotes a culture of openness and
transparency, including with sponsors and donors.
·
Holds self and others accountable to
achieve the highest standards of integrity.
·
Consistent and fair in the treatment
of people.
·
Open about mistakes and keen to learn
from them.
·
Accountable for ensuring we are a
safe organisation for all children, girls & young people
We strive for lasting impact
·
Articulates a clear purpose for staff
and sets high expectations.
·
Creates a climate of continuous improvement,
open to challenge and new ideas.
·
Focuses resources to drive change and
maximise long-term impact, responsive to changed priorities or crises.
·
Evidence-based and evaluates
effectiveness.
We work well together
·
Seeks constructive outcomes, listens
to others, willing to compromise when appropriate.
·
Builds constructive relationships
across Plan International to support our shared goals.
·
Develops trusting and ‘win-win’
relationships with funders, partners and communities.
·
Engages and works well with others
outside the organization to build a better world for girls and all children.
We are inclusive and empowering
·
Seeks constructive outcomes, listens
to others, willing to compromise when appropriate.
·
Builds constructive relationships
across Plan International to support our shared goals.
·
Develops trusting and ‘win-win’
relationships with funders, partners and communities.
·
Engages and works well with others
outside the organization to build a better world for girls and all children.
Physical Environment
The project is Nairobi based with in-country travel (up to 50%).
Level of contact with children
High level: Frequent interaction with children.
How to Apply
Early application is encouraged as we will review applications
throughout the advertising period and reserve the right to close the advert
early.
Learning and Knowledge Management Advisor
Location: Nairobi,
110, KE
Company: Plan
International
Type of Role: Fixed Term
Reports to: Monitoring and Evaluation Manager
The Organisation
Plan International is an independent development and
humanitarian organisation that advances children’s rights and equality for
girls.
We believe in the power and potential of every child. But this
is often suppressed by poverty, violence, exclusion and discrimination. And
it’s girls who are most affected.
Working together with children, young people, our supporters and
partners, we strive for a just world, tackling the root causes of the
challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach
adulthood. And we enable children to prepare for – and respond to – crises and
adversity. We drive changes in practice and policy at local, national and
global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for
over 80 years, and are now active in more than 70 countries.
Job Description
Based on prioritisation, the LKM Advisor will be a support the
Program Units, Technical advisors and the Business Development teams to harness
information and package it for learning and for communication purposes. The
support will extend to the ongoing work on the Country Strategy where the
position holder will work closely with the MERL and programme teams to finalise
the learnings from an on-going Child Rights Situation Analysis so as to inform
development of the Country Strategy.
NB: This is a Short Term Assignment. The contract
will run up to June 30, 2020 and may be renewed
subject to availability of funds
Responsibilities
Lead in developing protocols for learning and knowledge
management in the organization – 35%
·
Develop Knowledge management
strategy, including systems for capturing and developing knowledge from staff
and stakeholders/partners from communities we work with;
·
Define the LKM portfolio and develop
the necessary operating procedures for the various learning processes;
·
Develop the necessary tools for
institutionalization of LKM in the organization.
Support documentation of specific project learning pieces
35%
·
With support for the project teams,
document the ongoing and final learnings and elaborate on capacity briefs for
specific projects;
·
Put together case studies,
information, including developing and disseminating in-depth case studies for
target flagship projects and innovations Plan Kenya is implementing.
Capacity development 2 0%
Build capacity of the MERL and programme staff in documentation
of learnings and best practices;
Support development and publishing learnings in relevant
platforms.
Support development of the Country Strategy 10%
·
Contribute to strategic review,
planning and strategy development;
·
Provide support in facilitating the learning
forums to help build consensus on the strategic options.
·
Technical expertise, skills and
knowledge
Qualifications
·
Bachelor’s Degree in Linguistics,
Information Science, Communication Studies and related. A relevant Master’s
Degree is preferred.
·
Minimum of 7-9 years of experience in
providing technical assistance in Learning, operation research and Knowledge
Management preferably in public health projects, including in building capacity
·
Solid experience in program design,
Learning, Knowledge Management and operation research.
Desirable
·
Solid experience in the design,
implementation and reporting of research and evaluation studies
·
Excellent computer skills, with
knowledge of necessary analytic software applications (qualitative, such as
Nvivo, and Atlas.ti)
·
Interpersonal and teamwork skills
·
Participatory methods and
safeguarding standards, particularly when working with vulnerable women and
children
Plan International’s Values in Practice
We are open and accountable
·
Promotes a culture of openness and transparency,
including with sponsors and donors.
·
Holds self and others accountable to
achieve the highest standards of integrity.
·
Consistent and fair in the treatment
of people.
·
Open about mistakes and keen to learn
from them.
·
Accountable for ensuring we are a
safe organisation for all children, girls & young people
We strive for lasting impact
·
Articulates a clear purpose for staff
and sets high expectations.
·
Creates a climate of continuous
improvement, open to challenge and new ideas.
·
Focuses resources to drive change and
maximise long-term impact, responsive to changed priorities or crises.
·
Evidence-based and evaluates
effectiveness.
We work well together
·
Seeks constructive outcomes, listens
to others, willing to compromise when appropriate.
·
Builds constructive relationships
across Plan International to support our shared goals.
·
Develops trusting and ‘win-win’
relationships with funders, partners and communities.
·
Engages and works well with others
outside the organization to build a better world for girls and all children.
We are inclusive and empowering
·
Seeks constructive outcomes, listens
to others, willing to compromise when appropriate.
·
Builds constructive relationships
across Plan International to support our shared goals.
·
Develops trusting and ‘win-win’
relationships with funders, partners and communities.
·
Engages and works well with others
outside the organization to build a better world for girls and all children.
How to Apply
Early application is encouraged as we will review applications
throughout the advertising period and reserve the right to close the advert
early.
Risk and Compliance Manager
Location: Nairobi
Type of Role: Fixed Term
Reports to: Country Director
Closing Date: 11th October 2019
Company: Plan
International
The Organisation
Plan International is an independent development and
humanitarian organisation that advances children’s rights and equality for
girls.
We believe in the power and potential of every child. But this
is often suppressed by poverty, violence, exclusion and discrimination. And
it’s girls who are most affected.
Working together with children, young people, our supporters and
partners, we strive for a just world, tackling the root causes of the
challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach
adulthood. And we enable children to prepare for – and respond to – crises and
adversity. We drive changes in practice and policy at local, national and
global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for
over 80 years, and are now active in more than 70 countries.
Job Description
While overall accountability of risk management sits with the
Country Management Team (CMT), the position holder acts as an extra line of
defence to the Country Director (CD) and CMT. She/he measures and test systems,
procedures, policies, and controls to ensure they facilitate the achievement of
overall goals and objectives of the organisation. The position is required to
benchmark risk and compliance standards and procedures against like-minded
entities. S/he is a member of the Country Management Team (CMT), providing
high-level, strategic contribution to the leadership of the organization.
The position involves a high degree of complexity in resolving a
wide range of challenges. Most challenges typically occur while developing
effective and efficient systems, internal controls, policies and procedures and
testing their compliance by staff and sometimes dealing with issues of
sensitive nature.
Responsibilities
Risk Management (30%)
·
Ensuring training and support of
staff in the development of key control standards and to strengthen risk
management and compliance
·
In consultation with the CD, ensures
that the CMT reviews the risk register and follows through the implementation
of the recommended actions in a timely manner.
·
Monitoring the progress of completion
of actions and recommends to the CD if further action is required.
·
Providing quarterly reports to the
CMT on risk exposures, effectiveness of mitigating actions and make
recommendations.
·
Continually follow-up the timeliness
and effectiveness of management’s actions on the recommendations contained in
the risk register and provide regular updates to the CMT on progress of
implementation of actions.
·
Ensuring capacity building and
strengthening risk management and compliance for Plan International.
·
Supervising Risk and Compliance staff
on varied audit engagements.
Internal Control Reviews (20%)
·
Assigning internal audit resources in
collaboration with other lines of defence to ensure effectiveness and
efficiency in risk compliance and management.
·
Appropriately define audit scope,
objectives and approach for each audit engagement.
·
Engaging with key stakeholders in
planning and delivery of the internal audit processes and procedures
·
Enforcing a thorough understanding
and application of Plan International’s policies and procedures by testing
compliance with or suitability of policies.
·
Perform and/or supervise audit
engagements that encompass governance, risk management and internal control
assessments to ensure set deadlines are met.
·
Document process flows and walk
through testing during audit engagements and in accordance with the internal
audit methodology.
·
Collaborating with audit
clients/stakeholders to analyse and conclude on the design and operational
effectiveness and efficiency of the control environment and activities and
develop innovative recommendations for correcting unsatisfactory conditions,
improving ways of working and achieving value for money.
·
Developing and maintaining effective
communication protocols with key clients and stakeholders specific for each
audit engagement.
·
Manage and review the audit work
papers and ensure electronic files are in accordance with the Internal
Standards.
·
Quality control on external audit
processes and reports before submission to National Offices and/ or donors.
·
Monitoring to ensure timely
implementation of audit recommendations and management remedial actions. This
includes re-testing and timely escalation of unresolved matters where
appropriate.
Legal (20%)
·
Ensuring that Plan International
management team both in Kenya and Global Hub receive timely, appropriate,
professional legal advice and comply with legal requirements.
·
Ensuring an updated Risk and
Compliance system including progress of all litigation matters involving Plan
International Kenya.
·
Ensuring quarterly submission of
legal sign off for all cases in the Risk and Compliance system and follow up
for quarterly approval by the CD.
External Grant Audit Review and Partnerships (20%)
·
Ensuring compliance of grant
management activities with key controls contained in the grant management
guidelines of Plan International Kenya & donor regulations
·
Overseeing tracking and recording of
Grants and Donor audits’ schedules and ensure audits are done within agreed
timelines and reports issued to the donors within stipulated time.
·
Ensuring proper records of all donor
grants audit and internal assessment reports
·
Ensuring periodic pre-audits on
grants are carried out prior to the donor audits so that matters arising are
addressed in a timely manner.
·
Reviewing due diligence reports
prepared by the grants team and provide feedback on the suitability of the
partner.
·
Assessing compliance with the
partnership guidelines of Plan International Kenya
Fraud Risk Management & Ethics (10%)
·
Monitoring and supporting the
implementation of the Anti-Fraud Policy anchored on zero tolerance to fraud.
·
Conducting Ad Hoc and investigative
assignments where required in line with the stipulated methodology and Counter
Fraud Unit timelines.
·
Overseeing capacity building that
ensures that there is adequate knowledge awareness among staff members on
matters to do with risk management, fraud, internal controls and global
management standards.
·
Disseminating of conflict of
interest, anti-fraud, anti-bribery and anti-corruption policy.
Reporting (10%)
·
Preparing annual risk and compliance
audit plan including budget.
·
Ensuring audit reports are timely,
factual and concise and provide practical recommendations for areas requiring
improvement.
·
Preparing quarterly briefings and
other reports as requested from time to time for the Country Management Team.
·
Overseeing regular updating of the
Risk and Compliance Information System with key risks, controls and actions.
Other duties assigned from time to time (10%)
·
Ensures that Plan International’s
global policies for Child Protection (CPP) and Gender Equality and Inclusion
(GEI) are fully embedded in accordance with the principles and requirements of
the policy including relevant Implementation Standards and Guidelines as
applicable to their area of responsibility. This includes, but is not limited
to, ensuring staff and associates are aware of and understand their
responsibilities under these policies and Plan International’s Code of Conduct
(CoC), their relevance to their area of work, and that concerns are reported
and managed in accordance with the appropriate procedures.
Technical expertise, skills and knowledge
Qualifications
·
Bachelors degree in Accounting,
Management or any other relevant degree. A Masters degree is desirable
·
Full Professional qualification i.e.
CPA (K) and must be registered by ICPAK or equivalent professional bodies
·
At least eight years’ relevant
experience five of which are at a senior level, gained in a closely related
field;
·
Knowledge of auditing and assurance
practices and policy issues as they relate to risk management in Kenya
·
Ability to prepare and present
concise oral and written reports
·
Fluent in English and Swahili
·
High degree of integrity and
professionalism
·
High level of confidentiality
·
Sound judgment and decision-making in
complex situations
·
Ability to act as part of
multicultural and multidisciplinary team
·
The post holder will demonstrate the
ability to problem solve, thinking strategically while introducing innovations
as needed to meet the demands of a dynamic and sometimes unpredictable
operating environment. He/ She will have a high level of professionalism and
confidentiality.
Desirable
·
Knowledge of the NGO and donor
environment
·
Ability to build strategic work
relations
·
Good planning and organizing skills
·
Excellent interpersonal, analytical
and communication (verbal and written) skills
Plan International’s Values in Practice:
We are open and accountable
·
Promotes a culture of openness and
transparency, including with sponsors and donors.
·
Holds self and others accountable to
achieve the highest standards of integrity.
·
Consistent and fair in the treatment
of people.
·
Open about mistakes and keen to learn
from them.
·
Accountable for ensuring we are a
safe organisation for all children, girls & young people
We strive for lasting impact
·
Articulates a clear purpose for staff
and sets high expectations.
·
Creates a climate of continuous
improvement, open to challenge and new ideas.
·
Focuses resources to drive change and
maximise long-term impact, responsive to changed priorities or crises.
·
Evidence-based and evaluates
effectiveness.
We work well together
·
Seeks constructive outcomes, listens
to others, willing to compromise when appropriate.
·
Builds constructive relationships
across Plan International to support our shared goals.
·
Develops trusting and ‘win-win’
relationships with funders, partners and communities.
·
Engages and works well with others
outside the organization to build a better world for girls and all children.
We are inclusive and empowering
·
Seeks constructive outcomes, listens
to others, willing to compromise when appropriate.
·
Builds constructive relationships
across Plan International to support our shared goals.
·
Develops trusting and ‘win-win’
relationships with funders, partners and communities.
·
Engages and works well with others outside
the organization to build a better world for girls and all children.
How to Apply
Early application is encouraged as we will review applications
throughout the advertising period and reserve the right to close the advert
early.
A range of pre-employment checks will be undertaken in
conformity with Plan International’s Safeguarding Children and Young People
policy.
As an international child centred community development
organisation, Plan International is fully committed to promoting the
realisation of children’s rights including their right to protection from
violence and abuse. That means we have particular responsibilities to children
that we come into contact with.
Plan International believes that in a world where children
face so many threats of harm, it is our duty to ensure that we, as an
organisation, do everything we can to keep children safe. We must not
contribute in any way to harming or placing children at risk.