Programme Assistant
(Ref. ABDP/PCU/2019/01)
Reporting to the Finance and
Administration Manager. The program assistant will provide clerical and
planning support to the PCU and RCO. The job description of a program assistant
requires the ability to multitask, a familiarity with basic office procedures,
and strong interpersonal skills.
Responsibilities
·
Carry out administrative duties
required to function within ABDP National and Regional office and work
alongside other staff;
·
Support the PCU in administrative
duties, such as agenda management, preparing for/organizing meetings, including
taking minutes of meetings, capturing action points, travel, correspondence,
expenses, etc.;
·
Assists to maintain and update the
Program’s web site on a required basis,
·
Liaises with Regional Office staff as
required, and provides assistance to Regional Office staff,
·
Work with the national and regional
team in its work, under guidance of the Programme Coordinator;
·
Support the PCU team with ad hoc
requests and ongoing projects
·
General office administration,
including receiving and directing clients and correspondence and the management
of calls and appointments;
·
Ensuring proper archiving, custody,
filing and retrieval of documents;
·
Preparing relevant documents and
reports for the Programme
·
Day-to-day administration of
supplies, utilities, maintenance, transport and other services;
·
Undertake Office Assistant duties in
the Regional Programme Coordination office
Qualifications
·
Bachelor’s Degree in a relevant field
such as Economics, Business, Office Management from a recognized University;
·
Three (3) years’ experience providing
administrative/programme support in a busy working environment;
·
Knowledge of basic computer
application will be an added advantage
Desired
Attributes and Experience
The following shall be considered as
added advantage:
·
Training in, Project Management,
Accounting or Administration;
·
Previous work experience in a donor
funded project;
·
Qualification in ICT, Secretarial
Studies will be added advantage;
·
Knowledge of programme management
with emphasis on work planning;
·
Strong computer and communications
skills (oral, written, presentation) is desired
·
Excellent writing, communication and
networking skills
·
Good interpersonal skills and
appreciation of multi-cultural environment
·
Fluency in written and spoken English
is essential.
The shortlisted candidates will be
required to satisfy the requirements of Chapter Six of Kenya Constitution 2010
by attaching copies of the following:
·
Certificate of Good Conduct from the
Director of Criminal Investigations;
·
Clearance Certificate from the Higher
Education Loans Board;
·
Tax Compliance Certificate from the
Kenya Revenue Authority;
·
Clearance from the Ethics and
Anti-Corruption Commission; and
·
Report from an Approved Credit
Reference Bureau
Accountant
(Ref. ABDP/PCU/2019/02)
Reporting to the Regional
Coordinating Officer and technically to the Financial Controller. An officer at
this level will work under the guidance and supervision of Financial
Controller.
Responsibilities
·
Verification of payments invoices
·
Timely posting of all payment vouchers
in the accounting software
·
Exercise proper custody of all posted
vouchers and other accounting documents
·
Perform monthly bank reconciliation
·
Manage Regional office cash flow
·
Supervise and direct the accounting
and logistical functions, to ensure efficiency at the regional office
·
Authorization of payment vouchers
·
Submission of account printouts by
Components to the heads of Components for analysis and comments
·
Give advice to management on
accounting and administration matters at the regional office
·
Liaise with the bank
·
Liaising with County Treasuries in
the Western Region
·
Preparation of Statement of
Expenditures from Counties in the Western Region
·
Any other relevant duties as may be
assigned by the Regional Coordinating Officer and the Financial Controller
Qualifications
·
A Bachelor’s degree in Accounting
and/or Finance from a recognized Institution of higher learning
·
A holder of Certified Public
Accountant of Kenya (CPA-K)
·
Knowledge of basic computer
application will be an added advantage
Desired
Attributes and Experience
·
Practical experience of at least 3
years in a project financial management unit and acquainted with accounting
procedures in the public sector or in donor-funded projects
·
Previous experience with IFAD
procedures and financial regulations or donor funded projects would be an added
advantage
·
Good knowledge of accounting
softwares such as Sage Pastel, TOMPRO, SUN Systems would be essential.
·
Knowledge of key Computer
Applications
·
Excellent analytical and record
management skills
·
Fluent (reading, writing and
speaking) in English and in Kiswahili.
·
Can work under pressure and meet
crucial deadlines.
·
Good communication – oral and written
·
Excellent interpersonal skills
·
Problem solving skills
Applicants for this post will be
required to satisfy the requirements of Chapter Six of Kenya Constitution 2010
by attaching copies of the following:
·
Certificate of Good Conduct from the
Director of Criminal Investigations;
·
Clearance Certificate from the Higher
Education Loans Board;
·
Tax Compliance Certificate from the
Kenya Revenue Authority;
·
Clearance from the Ethics and
Anti-Corruption Commission; and
·
Report from an Approved Credit
Reference Bureau
Driver
Ref. ABDP/PCU/2019/03)
Reporting to the Finance and
Administration Manager. S/he will provide safe and efficient transport services
to the Programme Coordinator, the PCU staff and official visitors to the
programme.
Responsibilities
·
Driving a motor vehicle as authorized
in the official work ticket
·
Carrying out routine checks on the
vehicles such as cooling, oil, electrical and brake systems, tyre pressure
among others
·
Detecting and reporting malfunction
of vehicle systems
·
Ensuring security and safety of the
vehicle on and off the road
·
Ensuring cleanliness, maintenance and
repair of the vehicles assigned
·
Maintaining of work tickets
·
Perform clerical and logistical work
as may be assigned.
Qualifications
·
At least Kenya Certificate of
Education (KCE) Division IV or KCSE mean grade D plain
·
A valid driving licence – BCE class
·
Certificate of Good Conduct from the
Director of Criminal Investigations
·
Knowledge of basic computer
application will be an added advantage
Desired
Attributes and Experience
·
Minimum five (5) years’ experience
·
Integrity and commitment to serve
·
Ability to communicate appropriately
and courteously
·
Ability to get on well with all types
of people
·
Basic First Aid Skills is an added
advantage
·
Good work attitudes and ability to
follow instructions
·
Punctuality
·
Discipline, etiquette and personal
grooming
·
Manual Dexterity
Support Staff
(Ref. ABDP/PCU/2019/04)
Reporting to the Finance and
Administration Manager. The support staff will perform reception and clerical
duties at the National PCU (Nyeri) and Regional Coordination Office (Kisumu).
Responsibilities
·
Receive incoming telephones and
transferring to the relevant officer(s)
·
Usher the internal and external
customers
·
Monitor and record the letters coming
into the Programme
·
Receive and usher guests and VIPs
into the Programme
·
Arrange and decorate the reception
area
·
Process documents and implement
actions
·
Receive, record and file letters
received from the public
·
Dispatch letters and maintain an
efficient filing system for action/to the action officers
·
File and maintain the documents
·
Organize the file controls
·
Trace files and record them in the
movement register
·
Open and close files and volumes
especially for new recruits
·
Compiling data and Drafting simple
official covering letters
Qualifications
·
A candidate must have a Kenya
Certificate of Education (KCE) Division IV or Kenya Certificate of Secondary
Education (KCSE) Grade D (Plain);
·
Candidates with experience in
catering will have an added advantage.
·
Certificate of Good Conduct
Desired
Attributes and Experience
·
At least 3 years of relevant
experience
·
Understanding and practice of
customer care and supervision
·
Front office management skills
·
Good Communication and interpersonal
skills
·
Excellent records management skills
·
Self-drive and commitment to duty
·
Client service support and public
relations
·
Ability to follow procedures and
policies
How To Apply
Applications are invited from
suitably qualified candidates for the above positions.
Each application should be
accompanied by a CV and cover letter indicating the Reference Number for the
position. Each application in a sealed envelope should be addressed to;
The Principal Secretary
State Department for Fisheries,
Aquaculture and the Blue Economy
Ministry of Agriculture, Livestock
and Fisheries
P. O Box P. O. Box 58187-00200
Nairobi.
Or
Hand deliver your application to our
offices, Maji House 3rd Floor Room 343 on or before 1st November, 2019.