Job Vacancy: Administration
Officer (Bridal)
Location: Kilimani, Nairobi
Our client, a bridal design house, is
looking for an Administration Officer to ensure smooth running and maximized
efficiency of the company.
Job profile: Partner with management to review their current business
operations processes and make recommendations to improve efficiency, enhance
customer service and reduce company costs and raise revenue. The position
reports to and works closely with the Creative Director and all other functions
report to the Operations Officer.
Key Responsibilities:
Operations Management
·
Partner with management team to
assess and improve current business processes (standard operating procedures –
SOPs)
·
Develop SOPs where there are none
(sales, marketing, finance, production, reports for the same)
·
Develop a new business model or
prepare recommendations and present them
·
Submit regular updates to management
about company health and new initiatives in progress
·
Review current staff performance and
offering suggestions for improvement
·
Analysing business practices and
recommending improvements/ business solutions
·
Share knowledge with employees as
needed
·
Provide reports on data that affect
business performance
·
Suggest improvements to systems,
operations and workflows
·
Foster a culture of change within the
business
·
Assess effectiveness of changes
·
Track costs and benefits of changes
·
Inspire productive changes in the
workforce by interacting with each employee
·
Track and improve current KPIs currently
in place
Managing Resources
·
Identify and address problems and
opportunities for the company.
·
Manage both raw materials and
personnel
·
Overseeing inventory, purchasing and
supplies is central to the job.
·
Determine needs, hire employees,
oversee assignment of employees and planning staff development
·
Assist in tracking KPI’s
·
Oversee the overall look and feel of
studio is maintained always
·
Suggest any training needs and ways
of implementation in-house or outsourced.
Financial Management
·
Oversee budgeting, reporting,
planning and controlling costs and keeping the organization on track
financially.
·
Manage supply chain and other
resources to help minimize costs of production.
·
Study business forecasts, sales
reports and financial statements to propose ways to maximize results.
·
Improve efficiency in the company
running
Goal-setting
·
Set goals and objectives and
establish procedures and policies for various departments in the organization,
based on overall company strategy and monitor progress
·
Create sales forecasts and planning
of sales promotions.
·
Oversee production planning and
scheduling
Communications
·
Help promote a positive company
culture where the work can get done and morale is high.
·
Facilitate efficient communication
between employees and departments.
·
Resolve minor disputes or
disagreements.
·
Cooperate in high-level decision
making with the Directors
·
Work with internal and external
clients, pitch designs, and understand client needs; this role is in
conjunction with the Creative Director
Design & Production
·
Sign off on complete garments
·
Provide quality control over design
outputs and production
·
Develop and manage productivity and
to continuously improve the design team’s production capabilities
·
Approve specification sheets (initial
guidance may be required to create a working system with the Assistant
Designer)
·
Guide and oversee creating basic
blocks for bridal (system development)
·
Contribute to/comment on development
creative programs and design concepts that meet the business objectives of the
organization and that advance our brand and proposition strategy
PR
·
Represent the company at events
·
Build alliances and partnerships with
other organizations.
Qualifications and Experience
·
Minimum 4-5 years experience in
similar capacity
·
Degree in Business Administration,
Commerce or related field
·
Excellent organizational and
communication skills and the ability to manage multiple projects
·
Experience in a production
environment is a plus
·
Impeccable attention to detail
·
Ability to lead teams and projects
from concept to completion
·
Ability to supervise and develop
employees
·
Ability to communicate effectively,
both orally and in writing
·
Ability to work without supervision
Deadline: Interested parties should send their online applications
on or before 26th October 2019
Correspondence: Applications to be submitted online at http://goo.gl/T8sryH
Applications not meeting minimum
requirements will not be considered.
Only shortlisted candidates will be
contacted.
