Abt Associates, a major American
business and government research, technical assistance, and consulting company,
manages the USAID-funded Vector Control Task Order 1.
Under this contract, Abt will
implement entomological monitoring to guide programs focused on
insecticide-treated mosquito nets and IRS and continue to assist PMI in
reducing the burden of malaria through IRS and capacity building in 24 African
countries where malaria is endemic. Abt also will continue to support PMI in
IRS monitoring and evaluation, as well as environmental compliance.
Task Order 1 will support the U.S.
President’s Malaria Initiative (PMI) and USAID to plan and implement an
integrated vector control approach with the overall goal of reducing the burden
of malaria. Abt has implemented indoor residual spraying (IRS) for PMI since
2011, delivering high-quality IRS programs and gathering the most comprehensive
vector control entomological data in the world.
The PMI VectorLink Kenya Project is
led by Abt Associates, an international development organization composed of
dedicated professionals who provide technical assistance, research, analysis,
and practical training services in more than 128 countries.
The PMI VectorLink Kenya Project
seeks candidates to assist in implementing in six sub counties (Rongo, Awendo,
Uriri, Suna East, Suna West and Nyatike) in Migori and Eight Sub- counties
(Rangwe, Homa Bay Township, Ndhiwa, Mbita, Rachuonyo North, Kabondo, Kasipul
and Suba) in Homa Bay county Kenya in the following temporary positions:
Position: Sub-County
Finance Assistants
Supervisor: Country Finance and Administration Manager
Location: Migori and Homa Bay Counties, Kenya
No. required: 16 (7 in Migori and 9 in Homa Bay)
Overall Purpose: The major purpose is to support the Country Finance and
Administration Manager and County Finance Assistant in collecting the required
information from Sub- county operation sites for processing payment of
sub-county spraying staff besides observing proper accounting procedures,
systems and internal controls in Sub-county field stations.
Responsibilities:
·
Providing support to county finance
assistants for vendor and payroll processing and data reconciliation
·
Compile team member payroll data and
other records to ensure the timely and accurate disbursement of payments
·
Analyzing, researching, validating
and correcting any payroll issues on a weekly basis
·
Responsible for correcting and
resolving errors to avoid seasonal staff employees receiving incorrect payments
·
Responding to staff queries regarding
payroll and vendor matters
·
Monitoring and, where necessary,
escalating issues to avert errors
·
Processing payments and post-payroll
activities, identifying errors and resolving them.
·
Reinforce payroll output
transmissions communication and off-cycle requests at the field stations
·
Assist the finance teams within the
organization by providing information and reconciliation reports
·
Identify and resolve general ledger
posting queries
·
Assist in developing a database of
all field staff involved in the allocated sub-county
·
Ensuring that the daily work logs are
completed, signed and submitted by team leaders and supervisors.
·
Obtains and maintains personal
information from operation sites spray teams which is used in administering
their pay e.g. ID number, telephone numbers.
·
Collecting of financial data from
field stations and verifying the accuracy of information/support documentations
and reasonableness of costs.
·
Organize the financial document
filing system and submit to the county finance assistant.
·
Assist in verifying and processing of
payments
·
Provide high level of customer
service to all staff and external vendors of the organization
·
Maintain strict confidentiality as it
relates to all information.
·
Perform other ad hoc projects duties
as assigned by supervisor
Required minimum qualifications,
skills and abilities
·
Training in accounting/finance or its
equivalent preferably CPA (K)
·
Additional 1 year experience working
as an account clerk in a busy professional environment
Knowledge, Skills and Abilities:
·
Proficiency in English and Kiswahili.
·
Knowledge of payroll processing and
reporting
·
Excellent levels of numeracy and
computer literacy
·
High accuracy and productivity
·
Strong organizational skills
·
Financial services operations or
administrative experience a plus
·
Must have the ability to multi-task
·
Working knowledge of Microsoft
Outlook, Word and Excel
·
Strong presentation and facilitation
skills
·
Ability to use spreadsheets and other
accounting software
·
Strong interpersonal skills and
ability to work in a team
NB: These positions will be on a short term contract, not more
than 2 months and/or on need basis.
How to Apply
Interested candidates should send a
cover letter and updated CV to KenyaJobs@abtassoc.com with the title of the
position being applied for in the e-mail subject line specifying the work
location preferred i.e. county and ward e.g. ‘Store keeper-Migori county –
North Kamagambo’ by COB, November, 3rd 2019.
Equal Opportunity Employer: As an equal opportunity/affirmative action employer, Abt
Associates is committed to fostering a diverse, multicultural work environment
where our employees respect one another and share a commitment to our firm’s
values, mission, and strategies. Abt Associates Inc. provides equal employment
to all participants and employees without regard to age, race, color, sex,
creed, citizenship status, religion, gender, gender identity, sexual
orientation, national origin, disability, marital status, or veteran status.