Our Client in the real estate industry is currently looking to
hire a Personal Assistant
/ Admin.
Responsibilities
·
Provide a high quality management and
functional support to the CEO.
·
Effective management of the diary,
assessing priority of appointments and reallocation as necessary.
·
Providing support for an extensive
range of meetings. This will include preparing agendas, pre-meeting briefings
and meeting papers, noting action points and following them up.
·
Preparation of management and company
presentations.
·
Assist with the overall maintenance
of the company and its offices as well as maintain office equipment and
supplies.
·
Maintain good filing systems for
smooth data retrieving.
·
Maintain and manage client database
with details of deals, contracts and payments.
·
Preparation and delivery of
transaction and contractual documentation including Letters of Offer.
·
Track and monitor payments and other
obligations.
·
Attend to visitors and walk-in
clients, handle telephone calls.
·
Petty cash allocation and management.
·
Receive, issue receipts, and deposits
all cheques collected from external clients
·
Complete a broad variety of
administrative tasks for the Director including calendar management, answering
calls and managing correspondence.
·
Coordinate the sales team by
following up on their sales activities.
·
Provide a bridge for smooth
communication between the Director and internal departments; demonstrating
leadership to maintain credibility, trust, and support with staff.
Qualifications
·
Diploma or a Bachelor’s Degree in a
Business-related field or in a similar role.
·
Minimum 3 years’ experience in a
similar position preferably in a real estate firm.
·
Must possess excellent communication
and interpersonal skills.
·
Must demonstrate the ability to move
with speed and handle multiple tasks at once.
·
Strong prioritization and
administrative skills
·
Ability to handle matters with
integrity
·
Ability to meet pressing deadlines,
collect data and communicate it in a comprehensive report.
How To Apply
Please send your CV to jobs@alternatedoors.co.ke