Communication Officer
Finance & Administrative Assistant
Project Accountant
Project Manager
Business Development Officer
Livestock Production Officer
Heifer International is an equal opportunity employer. All
qualified applicants will receive consideration for employment without regard
to race, religion, color, national origin, gender, gender identify, sexual
orientation, age, status as a protected veteran, among other things, or status
as a qualified individual with disability.
Job Description:
The position is responsible for establishing and managing
relations with media, partners and government representatives within Kenya,
including providing background information on Heifer Kenya Country Program,
Hatching Hope Kenya Project (HHK) and supporting the documentation and
dissemination outputs of the HHK Project. The position is the foremost in
developing the strategies, communication products and employing print and
electronic media to drive the achievement of the project’s objective around
increasing awareness and education about poultry production and consumption
that targets reaching 10,131,000 people.
In driving these outputs, the post works and coordinates intricately with the Cargill and Heifer communications staff including aligning both organizations branding and communications guidelines. The position will interact closely with Heifer Kenya Communications lead and be part of the Heifers Global Communications team.
The Communication Officer will facilitate media access and promotes HHK visibility through publicity events and workshops, leads the development of quality promotional materials for the HHK that include brochures, fact-sheets, annual reports and their printing and circulation in the press, print and electronic media to increase the exposure of the HHK. The position is also The Communications Officer also leads the documentation and dissemination of project lessons and ensure project experiences and impact will be shared with the relevant target communities, including policy makers, development practitioners and academics.
In driving these outputs, the post works and coordinates intricately with the Cargill and Heifer communications staff including aligning both organizations branding and communications guidelines. The position will interact closely with Heifer Kenya Communications lead and be part of the Heifers Global Communications team.
The Communication Officer will facilitate media access and promotes HHK visibility through publicity events and workshops, leads the development of quality promotional materials for the HHK that include brochures, fact-sheets, annual reports and their printing and circulation in the press, print and electronic media to increase the exposure of the HHK. The position is also The Communications Officer also leads the documentation and dissemination of project lessons and ensure project experiences and impact will be shared with the relevant target communities, including policy makers, development practitioners and academics.
Essential Character Traits:
Analytical, pragmatic, self-motivated, attentive to details and
team player
Responsibilities:
Communication Planning and Product Development and Partnership
(30 %)
·
Design and develop communication
strategy for the Hatching Hope Kenya project (HHK)
·
Lead the design, development and
quality control of all the projects communication products and materials.
·
Develop and support the project
leadership in implementing a commu nication networking strategy for the
project.
·
Collect and share program information
including program background, successful stories and best practice with media
and other stakeholders.
·
Develop and nurture good working
partnerships and linkages with NGOs, government agencies, local institutions
including and other like-minded organizations to advance the mission of Heifer,
Cargill and the project.
·
HHK communication strategy in place
and is reviewed and updated at least twice a year reflecting project
communication priorities e, g project impact studies, Heifer 75-year
anniversary, Cargill and project closure.
·
Quality communications materials and
products developed and available for the project team that conform to Heifer
and Cargills branding guidelines.
·
Annual, quarterly, and Monthly
reports are produced in a most professional manner and submitted timely.
·
Good working relationship and linkage
is maintained with Government, media, NGO’S and other stakeholders.
Mass Media Campaign on Poultry Consumption and Nutrition
targeting 10,013,000 people ( 40%)
·
Develop an overall project mass media
campaign and outreach strategy for the three years.
·
Generate an annual plan of key
project mass media activities, events and materials.
·
Develop key messages and materials
including radio, print and electric media materials on poultry production,
nutrition and consumption.
·
Coordinate and implement all the key
mass media activities targeting producers, consumers, schools, feed
distributors in the project.
·
Develop and maintain good links with
the media; organize media events, including the Launch of HHK at County level,
press conferences and other engagements with the media;
·
Mass Media and dissemination and
outreach strategies developed and monitored quarterly with communication focal
points of the HHK, Heifer and Cargill.
·
Annual programme of communication
activities including launch events, radio and television features, press
releases, impact stories delivered for the HHK.
·
Mass media campaign activities
implemented, and reach monitored for all the project target audiences.
·
Established and effective
relationships with journalists, media outlets developed and maintained.
Communications Resources Development and Dissemination 20%
·
Design, write, edit, produce and distribute
simple and/or complex communication products (e.g. newsletters, progress
reports, short note series, brochures, Web messages) about Heifer, Cargill and
HHK activities.
·
Develop and manage a partner and
stakeholders dissemination and communication database.
·
Carry out regular review and updating
and management of all the IEC materials and tools.,
·
Four quarterly newsletters/Snapshots
, annual reports and project success stories are developed and distributed.
·
Key Hatching Hope stakeholders are
engaged with regular updates and circulation of key project promotional
materials and publications.
·
Project maintains adequate and
relevant IEC material targeting its key stakeholders at all levels.
Project support 10%
·
Facilitate capacity building program
to program staff on communication parameters i.e. success story write-ups,
Photography among others
·
Support in gathering information for
report as required
·
Document and communicate project
activities such as Stakeholder Workshops, Project Management Committee Meetings,
Steering Committee Meetings, Launch Activities and Key Monitoring and
Evaluation Events and Project Visits.
·
Identify staff capacity development
needs in communications biannually, and train them in use of communication
equipment, writing skills, media relations etc.
·
Periodically ensure that
communication plans and activities are implemented on time and within budget.
·
Maintain an up to date database of
organizational information with clear filling system for safety and easy access
(which may include the use of appropriate platform/software).
·
Project activities and events are
documented in a most accurate and professional manner.
·
At least four success stories and
best practices produced and disseminated.
Managing of Communication materials 10%
·
Ensure responsive communication to
Heifer, Cargill and other partners and stakeholders concerning Heifer’ events.
·
Maintaining and updating
communication and networking files
·
Maintaining communication materials
such as photographs, films (both soft and hard Copies) and recording materials
such camera
·
Strengthen Heifers branding and
visibility with the government and development community
·
Communication and information
materials are well managed and remain in best quality at all times.
·
Communication Assets are safeguarded and
well managed.
·
Develop and maintain a stakeholder
database.
Support the documentation and organisation of learning and
exchange processes 20%
·
Oversee organisation learning field
days and exchange visits between project and operational areas
·
Publish project lessons learnt
articles in relevant newspapers and journals.
·
Document and disseminate project
lessons learnt and experiences to key audiences.
·
Organization and project
beneficiaries are well conversant with the intervention in question.
·
Job aid kits on various organization
and project activities developed.
May perform other job-related duties as assigned
·
Carry out other duties that may be
assigned to you in interest of Heifer International and Cargill.
Qualifications:
·
Bachelor’s in public Relations, Mass
Communications, Development Studies or related field, plus at least three (3)
years of related experience.
·
Proven knowledge and experience in
the field of PME and Social Behaviour Change Communications.
·
Knowledge of agricultural development
is essential
·
Master’s degree in the similar field
preferred with at least 5 years of practical working experience in
communication and networking, knowledge of PME, agricultural development, Work
experience in NGO world is an added advantage.
·
Good analytical skills and ability to
verify information.
·
Excellent qualities and management,
communication and interpersonal skills.
·
A good understanding and sensitivity
to issues associated with poverty, hunger, environment, natural resources
management, climate change and knowledge of the context to which non-profit
organizations operate.
·
Ability to promote the vision and
strategic goals of Heifer International and Cargill
·
Computer proficient in word
processing, spreadsheets, presentation tools, electronic mail and Internet
software (Microsoft Office preferred).
·
Conversant with Communication Soft
wares for report, video and photo editing
·
Strong organizational skills.
·
Skilled at strategic thinking and
anticipating future developments and trends to incorporate them into
organizational plans.
·
Demonstrated proficiency in English
and Kiswahili oral and written
Essential Job Functions and Physical Demands:
·
Preparing and presenting documents in
a well-designed and attractive format with superior attention to detail.
·
Ability to lead teams effectively and
exhibit strong conflict resolution skills.
·
Proven team and customer care skills
with the ability to train and work cooperatively with a diverse staff,
including field staff in several locations.
·
Demonstrates integrity by modeling
Heifer’s and Cargill’s values and ethical standards.
·
Openness to change and ability to
manage complexities.
·
Constant face-to-face, telephone and
electronic communication with colleagues both within and outside of Tanzania.
·
May require constant sitting and
moving; working at a computer for extended periods.
·
Working with sensitive information
and maintaining confidentiality.
·
Performing multiple tasks with
minimal supervision.
·
Ability to lift and carry up to 20
pounds (9 kilograms) floor-to-waist.
·
Willingness to work with a flexible
schedule.
·
Willingness to travel both locally
and internationally.
How To Apply:
Finance & Administrative Assistant
Heifer International is an equal opportunity employer. All
qualified applicants will receive consideration for employment without regard
to race, religion, color, national origin, gender, gender identify, sexual
orientation, age, status as a protected veteran, among other things, or status
as a qualified individual with disability.
Job Description:
The Finance & Administrative Assistant is the first contact
point to visitors, consultants, and partners. S/he is primarily responsible for
the day-to-day operations providing support to Heifer team: Project Manager,
Business Officer, Communication Officer, Livestock officers and Finance in
Kisumu and Nairobi respectively and the project by maintaining systems of
accountability, establishing and maintaining communications between program
offices as well as partners and performing basic administrative tasks as
assigned. S/he will develop procedures, which promote financial discipline to
meet organizational goals as well as maintaining an efficient document
retrieval system.
Essential Character Traits:
Intellectual curious, accountable, professional judgement,
effective communicator, pragmatic, inspirational and team player.
Responsibilities:
Manage a functional and organized office filing system to
ensure that the project documents and records are appropriately filed and
secured for easy retrieval. (40%)
·
A project database of Community
Facilitators, CAVES, PFTs and DFAs is developed and maintained to reconcile
payments and recruitments.
·
Project filing systems that conforms
to Heifer Kenya filing guidelines is developed and maintained for the project
and for each of the 25 HHK Hubs.
·
All relevant documentation including
activity reports, transfers and payments, agreements and reconciliations of
each Hubs is filed immediately as they are received.
·
All project documents are filed in
the relevant month.
·
Review hub reconciliations and submit
to Nairobi office for registration in Agresso.
·
Support the Project Accountant in
administering and documenting quarterly hub financial monitoring activities.
·
Ensure all project assets are
properly documented and carry out periodic asset verification exercises.
Act as initial point of contact for the main office by
responding to both internal and external inquiries/requests. (20%)
·
Follow-up on all incoming and
outgoing correspondences.
·
Receive and attend to telephone calls
and courteously direct calls accordantly.
·
Support the project procurement
activities.
Undertake due diligence of the Hubs, within the region on
financial viability, financial assessment and sustainability. (20%)
·
Quarterly hub financial monitoring
and flash hub audits and capacity building done in conjunction with the Project
Accountant and Busines staff.
Collaborate with the administrator and travel agents to
ensure that visits to the projects are managed smoothly, professionally and
efficiently. (15%)
·
Reserve hotel for staff and visitors
as needed.
·
Coordinate airport transfers for
incoming/outgoing staff.
·
Assist with permit for traveling
staff.
Any other task as assigned by the supervisor. (5%)
Qualifications:
·
Bachelor’s degree in Business
Management or equivalent Diploma or any other related qualification to this
job, with three (3) years of hands-on related experience and at least CPA Part
1 qualification.
·
Practical experience in various
aspects of accounting principles and practices with a good understanding of
Generally Accepted Accounting Principles (GAAP), International Financial
Reporting Standards (IFRS), procurement and front office management. Data entry
and basic excel analysis will be an added advantage
·
Excellent organizational and time
management skills.
·
Knowledge of the non-profit sector
and the context to which non-profit organizations operate.
·
Exemplary customer care and
administrative skills
·
Strong problem-solving skills.
·
Strong English language skills – oral
and written.
·
Knowledge and experience with word
processing, spreadsheets, database, newsletter, and electronic mail software
(Microsoft Office preferred).
·
Excellent keyboarding skills.
Essential Job Functions and Physical Demands:
·
May require constant sitting; working
at a computer for extended periods of time.
·
Excellent interpersonal skills with
the ability to work cooperatively, tactfully and diplomatically with a
culturally diverse group of people.
·
Ability to produce accurate documents
in a well-designed and attractive format with superior attention to detail.
·
May require occasional bending and
lifting of up to 20 pounds (9 kilograms) floor to waist.
·
Ability to operate all standard
office equipment including copiers, scanners, fax machines and printers.
·
Ability to establish priorities,
achieve deadlines and make sound judgments.
·
Ability to perform as an effective
team member and work cooperatively with a diverse staff.
·
Ability to work independently and
perform multiple tasks with minimal supervision.
·
Constant telephone, face-to-face and
electronic communication with colleagues and the general public.
·
Ability to maintain confidentiality
and to work with minimal supervision.
How to Apply:
Project Accountant
Heifer International is an equal opportunity employer. All
qualified applicants will receive consideration for employment without regard
to race, religion, color, national origin, gender, gender identify, sexual
orientation, age, status as a protected veteran, among other things, or status
as a qualified individual with disability.
Job Description:
The Project Accountant reports to the Project Manager and is
primarily responsible for all the accounting, financial management, budget and
reporting functions for the Hatching Hope Project (HHK). The Project Accountant
plays a significant role in strengthening of core global systems by ensuring
proper accounting, maintaining systems of accountability, processing of
accounting information, internal and external financial reporting, cash and
bank account maintenance and other financial tasks, tracking Catalytic leverage
Funds (CaLF) for the project as assigned by the Project Manager.
The Project Accountant supports the Project Manager and the
Director of Programmes in ensuring compliance with all the HHK and contractual
obligations in procurement, financial reporting, budget management and staff
time allocations for Heifer International and its partners in implementing the
contract agreement. The Project Accountant also prepares the project donor
reports for review by the Project Manager and the Director of Programmes and
Finance Director prior to submission to the donor.
The Project Accountant also supports the project partners including
the producer organizations in financial management through participating in due
diligence processes, capacity building of organizations in financial management
processes and supporting the tracking of their contributions to ensure the
project adequately reports on these to the donor.
Essential Character Traits:
Heifer International Kenya is looking for a self-motivated,
value and result oriented and an individual of high integrity and
accountability to fill the position of the Project Accountant.
RESPONSIBILITIES & DELIVERABLES
Project Financial Management (30%)
·
Work closely with Project Manager and
the project team s to ensure that project finance and assets are well managed.
·
Analyse expenses and present
financial reports on monthly basis to the Project Manager and to the Director
of Programme and Finance Director.
·
Participate in the annual planning
and development of budgets and their monthly review and tracking.
·
In conjunction with Project team
undertake a monthly analysis of variance and activities and present to the
Project Manager and Director of Programmes.
·
Assist the Project Manager and
project staff in monthly explanations of variances in line with approved
budgets.
·
Review projects and staff payment
request to ensure sound financial management systems of Heifer finance policy
is adhered to on a daily basis.
·
Collect and Collate Catalytic
leverage funds (CaLF) in conjunction with the Livestock officer and Business
officers.
·
Oversee and ensure proper management
and documentation of project assets in line with laid down Heifer policies.
Processing of Accounting information (30%)
·
Ensure financial transactions are
input into Agresso system by the 3rd of subsequent month to facilitate timely
internal and external reporting.
·
Ensures that all the project
financial transactions are input into agresso system by 3rd of the subsequent
month to enable generation of financial reports.
·
Work closely with the Director of
Finance and the Senior Accountant to ensure books of accounts are closed on
10th of the following month and the project monthly reports are generated.
·
iMonitor the project petty cash
imprest in line with cash management controls.
Monitoring of Project Budgets ( 20%)
·
Monthly, quarterly monitoring of
burnt rates against both Heifer and the donor project budgets to ensure
efficient and effective management of all financial activities as planned in
project forecast.
·
Monitor the HHK project budget on
monthly basis, prepare monthly reports by 10th of the subsequent month.
·
Hold 12 monthly and 4 quarterly meetings
every year with the Project Manager, Director of Programmes and Director of
Finance to analyse project spending against the forecast budgets and provide
explanations for significant variances.
·
Undertake 4 quarterly support visits
to project partners review, audit and assess how project funds are utilized and
provide support for capacity building of the partners and give advice on how to
keep books of accounts.
·
Participate in organizing donor
records, and ensure internal controls are maintained on a daily basis.
Participate in Risk Management (20%)
·
Ensure that Heifer Financial policies
are adhered to at all times.
·
Ensure that all payments and
commitment are in line with Heifer policies and properly approved by relevant
authorities.
·
Monitor and update the key partner
risks issues as identified in the pre-award assessment and ongoing assessments
and generate quarterly risk reports.
·
Maintain sound financial management
systems, and provide administration support to project on a daily basis
·
Ensure that all payments are fully
supported and approved appropriately i.e. field trip reports, LPOs
·
In cases of suppliers, ensure that
the relevant procurement processes are always adhered to where necessary.
·
Participate in Implementing global
procurement policies.
May perform other job-related duties as assigned by the
Project Manager
Qualifications:
·
Bachelor’s Degree in accounting,
Finance, Business Administration or related field required, plus one (1) year
of experience; or university Diploma in Accounting, Business studies or CPA 1
with 6 years’ experience in a Non-Profit organization. Other job-related
education and experience may be substituted for all or part of these
requirements
·
Practical experience in various
aspects of accounting principles and practices with a good understanding of
Generally Accepted Accounting Principles (GAAP) or International Finance
Reporting Standards (IFRS)
·
Practical experience and knowledge of
donor financial reporting processes.
·
Good skills and experience in
financial management reporting.
·
Good analytical skills and experience
in project budget development and variance analysis.
·
Excellent communication and
interpersonal skills
·
Computer proficient in word
processing, spreadsheets, presentation tools, electronic mail software, and
knowledge of accounting software (e.g, MS Office Suite, Dos, Accounting
packages such as Sun Systems, Pastel, Agresso).
·
Strong organizations skills and
numeracy skills.
NB: Essential Job Functions and Physical Demands:
·
Preparing and presenting documents in
a well-designed and attractive format with superior attention to detail.
·
Maintaining to the highest level of
professionalism when dealing with donors, project participants, Heifer Kenya
staff, and partner organizations.
·
Willingness to contribute to Heifer
International principles of transparency and honestly
·
Proven team and customer and customer
care skills with the ability to train and work cooperatively with a diverse
staff, including field staff in several locations
·
Constant face-face, telephone and
electronic communication with colleagues, both internal and external
·
May require constant sitting and
moving; working at a computer for extended periods
·
Working with sensitive information
and maintaining confidentiality.
·
Performing multiple tasks with
minimal supervision
·
Willingness to work with a flexible
schedule
·
Willingness to travel both
domestically and internationally
How to Apply:
Project Manager
Heifer International is an equal opportunity employer. All
qualified applicants will receive consideration for employment without regard
to race, religion, color, national origin, gender, gender identify, sexual
orientation, age, status as a protected veteran, among other things, or status
as a qualified individual with disability.
Job Description:
The Hatching Hope Kenya project aims at improving the nutrition and economic livelihoods of 11,850,000 by 2022 through production, promotion and consumption of poultry in Kisumu, Migori, Siaya, Homabay, Nairobi, Nakuru and Uasin Gishu counties. Through partnership with Cargill and other key actors, the project will utilize the growing demand for poultry in Kenya to catalyze systemic change that will empower smallholder farmer as integral players in the poultry value chain while at the same time, alleviating malnutrition through poultry promotion and consumption. The project will build on Heifer’s previous interventions, in the Western part of Kenya, to reach 46,000 farmer households (207,000 individuals) to improve livelihoods through poultry production and catalyzing farmer towards a living income from a base of 1,559 (2018) to reach 3,221 USD by 2022. The project will take a multifaceted approach, targeting farmer groups as a central point for capacity building and fostering market connection.
The Hatching Hope Kenya project aims at improving the nutrition and economic livelihoods of 11,850,000 by 2022 through production, promotion and consumption of poultry in Kisumu, Migori, Siaya, Homabay, Nairobi, Nakuru and Uasin Gishu counties. Through partnership with Cargill and other key actors, the project will utilize the growing demand for poultry in Kenya to catalyze systemic change that will empower smallholder farmer as integral players in the poultry value chain while at the same time, alleviating malnutrition through poultry promotion and consumption. The project will build on Heifer’s previous interventions, in the Western part of Kenya, to reach 46,000 farmer households (207,000 individuals) to improve livelihoods through poultry production and catalyzing farmer towards a living income from a base of 1,559 (2018) to reach 3,221 USD by 2022. The project will take a multifaceted approach, targeting farmer groups as a central point for capacity building and fostering market connection.
The Project Manager is to provide overall leadership and
management for the Hatching Hope Project (HHK) including leading the planning,
management, implementation, monitoring and evaluation of these projects and
ensuring the quality of projects, implementation, partnership management the
donor reporting, and field level management is of the highest standards. The
Project Manager provides line management support to all Project Officers
including the Business Development Officer, Livestock Production Officer and
the Project Accountant including overall management of their performance and of
all the Program staff in the field offices.
The Project Manager assumes responsibility for the successful
planning, financial management, reporting and documentation of the Hatching
Hope (HHK) Project and any other Poultry initiatives aligned to this project in
the same geographical areas.
The Hatching Hope Project has strong partnership elements with
Cargill and the respective farmer owned agri-business (FOAB). The Project
Manager is responsible for coordinating Heifer Kenya’s inputs and interactions
with these partnerships in the implementation sites in the counties of Kisumu,
Migori, Siaya, Homabay, Nairobi, Nakuru and Uasin Gishu. The Manager is also
responsible for developing and coordinating partnership with the County
Government and other partners in all the project operational counties.
The Project will involve a high degree of collaboration and
partnership with the potential 25 farmer owned agri-business (FOAB) and the
respective county government extension services and other potential business
service providers including Financial Partners, Insurance Partners and Animal
Health and Input Services Providers. The Manager is the public face of the
project and with support from the Communications Officer coordinates the
projects interactions and communications with project level partners and
stakeholders including managing the aspects of the implementation and execution
of Memorandums of Understanding signed to govern these relationships.
Essential Character Traits:
Heifer International Kenya is looking for a self-motivated, value and result oriented and an individual of high integrity and accountability to fill in the position of the Project Manager.
Heifer International Kenya is looking for a self-motivated, value and result oriented and an individual of high integrity and accountability to fill in the position of the Project Manager.
Responsibilities:
Program Management (25%)
Program Management (25%)
·
Assume overall responsibility for the
management of the HHK project and provide line management support to all
Business Development Manager, Livestock Production Officers, Project Accountant
and Administrative staff.
·
Support the Livestock Production
Officers in the management of the field resources and project budgets and
ensure these are used in compliance with approved guidelines (vehicle
management, etc.).
·
Implement annual performance
management process for all Project staff. i. Staff performance management
system for all program staff implemented on a quarterly and annual basis for
all programme staff ensuring the achievement of at least 80% of the set
performance targets.
·
Enhanced compliance and
accountability in the management of project resources, achieving 100%
compliance
·
Over 80 % of the planned milestones
are achieved by the project on an annual basis
·
Ensure 100% compliance with donor all
the project donor contractual obligations by all the project staff.
·
Conduct monthly project reviews to
monitor project achievement towards goals and spending versus budget
·
Action plans with follow-up and
clearly defined responsibilities are created monthly based on identified gaps
in the monthly review.
Program and Partner Planning and Budgeting (15%)
·
Support all project team, Community
Facilitators, CAVES and FOAB’s extension staff develop annual budgets and
workplans consistent with project documents and donor contracts.
·
Support teams in undertaking the
necessary review and updating of the workplans, producer organization capacity
building plans and budgets to respond to emerging field implementation
challenges and project review processes.
·
Review and support in the execution
of Letters of Agreement (LOA) between the potential 25 FOAB’s and County
Governments and Heifer Kenya.
·
Project workplans and budgets
(annual, quarterly and monthly) developed for the project every financial year
and implemented in line with project documents and workplans.
·
Periodic and timely reviews of
budgets and reforecasting for the annual project budget is undertaken and
shared with Headquarters and respective donors, ensuring alignment with the
donor contracts.
·
25 FOABs develop annual capacity
development plans every year that are implemented by the business and livestock
production and extension staff.
·
Effective management of partnerships
between the 25 FOAB who are supported by the project, the partners
·
(Cargill) and the County Governments
to ensure 100% adherence with the LOAs.
Project Budget Management and Monitoring (15%)
·
In coordination with the Project
Accountant undertake quarterly budget monitoring and variance analysis for the
project and support in reviewing and tracking spending to adhere to annual
budgets.
·
Support Program Managers and the
Country Program to plan and undertake corrective management actions arising out
of budget monitoring reports.
·
Approve program related requests for
imprest and reconciliations in line with work plans and financial management procedures.
i. Monthly and Quarterly budget for the project budgets in the inception period
and during implementation highlighting status of project spending and
presenting these in the monthly operational meetings
·
Implementing and tracking all the
proposed corrective measures to address any variances beyond +/-10%, ensuring
that the spending is brought on track within the planned period on a monthly
basis
·
Ensure program staff requests for
imprests and reconciliations approved in line with workplans and financial
management procedures daily.
Program Reporting, Monitoring and Evaluation (20%)
·
Prepare regular quarterly, semi- and
annual reports and ensure the project complies with requirements of quality
reporting and timeliness.
·
Develop and review the project Cargill
donor reports to ensure they comply with requirements in terms of quality and
timelines and ensure these are of the highest standards.
·
In liaison with the PM&E Officer
coordinate the project baseline survey and ensure the development of the
project monitoring and evaluation framework.
·
Manage the regular data collection
and analysis to effectively to track productivity, living income, and household
income and employment indicators in the project implementation.
·
Coordinate annual impact monitoring
processes the midterm and end term evaluations for the project. i. All the HHK
project progress reports (quarterly, semi- and annual reports) are compliant
with expected quality standards and timelines
·
All the project Cargill reports are
submitted to the Director of Programmes and HQ within the donor timelines and
formats and in the required timelines.
·
4 HHP quarterly reports are compiled
annually within the stipulated timelines
·
Baseline survey for the project
competed within the 3 months inception period and a project monitoring and
evaluation framework develop to track the key performance indicators.
·
Project database of beneficiaries and
producer organizations developed by the end of the first year and updated
quarterly to provide annual data on productivity, living income and employment.
·
Project conducts 3 annual impact
monitoring processes and 1 end term evaluation.
Documentation and lessons learning (10%)
·
Document project success cases,
lessons learnt and successful implementation model including the business
model, extension model and the hub model.
·
Documentation of Lesson learnt and
experiences dissemination and sharing to inform future project development.
·
Coordinate communication between the
stakeholders and the project management
·
At least four successful cases per
year per documented from projects and disseminated through different platforms
·
Lessons learnt from projects
documented and disseminate to stakeholders at midterm and the end term of the
project
·
Successful business models including
project private sector led extension model and FOAB’s implementation model
documented by the project midterm and reviewed and updated by the project end.
Any other duties as assigned by the supervisor.This will
be dependent on the specific duties assigned
Qualifications:
·
Bachelor’s Degree in Rural
Development, Project Planning and Management, Agriculture, Agribusiness,
Veterinary Science and Animal Science and other relevant qualification. Seven
(7) years relevant experience in Program management, extension and community
development work.
·
Master’s Degree in relevant
professional discipline.
·
Four (4) years of
supervisory/managerial experience.
·
Thorough knowledge of programming
processes, systems and principles, and the ability to provide leadership and
support to staff working at community level.
·
Strong Poultry value chain and
livestock sector experience.
·
Strong background and experience in
the capacity building of producer organizations including dairy cooperatives.
·
Partnership management experience and
working through partnership structures, consortiums and private sector
partners.
·
Sound business knowledge especially
in the agricultural and agribusiness sector.
·
Solid knowledge and foundation in
proposal development, financial and budgets management and of project management
cycle.
·
Sound knowledge of value chain
development on various agricultural commodities including the Poultry and
Livestock sectors.
·
Strong business skills, leadership,
strategic and innovation skills.
·
Strong communication skills in both
English, Swahili, and other local languages of the cluster area.
·
Demonstrated knowledge of the latest
developments in advancing good/best practices in the dairy value chain
development.
·
Demonstrated creativity, ability to
think systematically, willingness and ability to incorporate innovative
solutions and design catalytic activities within the value chain (e.g. the
concept of quality-based pricing).
·
Demonstrated ability to design and
implement strategies aimed at providing institutional capacity building’ to key
partner institutions with a view to build a more efficient, competitive, and
sustainable dairy industry. This requirement is in line with the need to have
in-built ‘exit strategies’ within the project as a measure of ensuring that
there are self-sustaining businesses by project end.
·
Ability to manage training programs
targeted at farmers in animal husbandry, feed and health.
·
Knowledge of and experience in
setting up cottage industries for processing for onward supply to niche and
markets as well as implementing supply promotion/stimulation strategies in the
context of Poultry sub-sector.
·
Experience in facilitating
establishment of strategic alliances and partnerships with the private sector
including in extension and processing.
·
Strong computer literacy, preferably
with Microsoft Office Suite.
NB: Essential Job Functions and Physical Demands:
·
Excellent interpersonal skills with
the ability to relate to individuals diplomatically and tactfully.
·
Must be courteous, honest and of high
integrity, especially in high-pressure situations.
·
Proven interpersonal and
communication skills with ability to relate to individuals and groups
diplomatically and tactfully.
·
Self-starter and self-motivator with
the ability to work in a multicultural setting.
·
Must be a team player and have the
ability to execute and manage multiple tasks with minimal supervision.
·
Ability to work with sensitive
information and maintain confidentiality.
How to Apply:
Business Development Officer
Heifer International is an equal opportunity employer. All
qualified applicants will receive consideration for employment without regard
to race, religion, color, national origin, gender, gender identify, sexual
orientation, age, status as a protected veteran, among other things, or status
as a qualified individual with disability.
Job Description:
The Business Development Officer under the guidance of the
Project Manager, will provide overall leadership in designing and implementing
appropriate interventions within the project with the objective of developing
the 25-farmer owned agri-business (FOAB), in the Hatching Hope Kenya project
(HHK) into strong and profitable farmer business organizations and entities.
This will be achieved through capacity building of the organizations in
business planning and financial management, development of management
structures and systems, the provision of business advisory services and the
development of key marketing and financial linkages in financial services,
input services and strong partnerships with both public and private
organizations. The officer will identify impact investment opportunities and
scaling up of Business Models. The interventions to be led by the Business
Development Officer seek to increase the overall level of competitiveness of
the poultry production business within the farmer owned agri-business (FOAB).
Essential Character Traits:
Intellectually curious, sound professional judgement, effective communicator, accountable, values-committed, pragmatic, inspirational, team player
Intellectually curious, sound professional judgement, effective communicator, accountable, values-committed, pragmatic, inspirational, team player
Responsibilities:
Business Development (30%)
Business Development (30%)
·
Undertake capacity assessment and due
diligence for FOABs.
·
Support producer organizations to
develop business plans, strategic plans and financial and human resource management
systems.
·
Capacity building of FOABs, through
training in business, financial management and governance.
·
Analysis and conducting of
feasibility to assess and develop new business, investment and financing
options.
·
Provide advice and assistance in the
establishment and maintenance of business and financial record keeping systems.
·
Develop business models clearly
showing the value proposition of FOAB to members and how it will leverage
opportunities in the production and market environment.
·
25 FOABs assessed within the first
year of project implementation and 25 capacity assessment reports developed.
·
Technical assistance and mentorship
provided to the 25 FOABs on a quarterly basis through research, visits and
training sessions.
·
Facilitate the development of
business planning guidelines and business plans, strategic plans and financial
management systems for 25 FOABs by the end of the first year of the project.
·
Capacity building plans developed for
all 25 FOABs by the end of the first year and their implementation updated and
reviewed on a quarterly basis.
·
Analysis conducted to identify
business and investment opportunities for 25 FOABs and at least three new
opportunities explored per year per organization.
·
25 FOABs with established financial
and business records systems that provide management with the key information
to govern business operations by the end of the second year of project
implementation.
·
25 FOABs with established and
documented business models with clear value proposition within the first 18
months of the project.
·
25 FOABs achieve the targeted growth
in member mobilization numbers-based project and hub membership targets by the
end of the second year of the project implementation.
·
Collect and collate information on
Catalytic Leverage Fund (CaLF) and share with the manager on a monthly basis.
Cooperative Governance and Management (30%)
·
Provide support in establishing and
operating market structures (e.g., collection centers, market centers,
processing facilities, chilling centers, etc.)
·
Facilitate the transformation of 25
FOABs into formal dairy collective enterprises that will stimulate poultry
production.
·
Assist to develop guidelines for the
formation, management and governance of cooperatives/FOABs/ producer groups
·
Coordinate and build up linkages and
networks with the appropriate government Cooperative Office and other
organizations, as required.
·
25 FOABs with functional market
structures for milk aggregation are in place by the second year of project
implementation.
·
All the producer organizations are
operating as dairy collective producer organizations and cooperatives by the
end of the project.
·
The project has string linkages with
the government cooperative offices in all the targeted counties and all the 25
FOABs are compliant with cooperative guidelines and formal requirements by the
end of the second year of project implementation.
Capacity Development (30%)
·
Design, develop and deliver business
management training packages/modules, in coordination with other relevant
project staff.
·
Identify and carry out a
comprehensive capacity assessment of the potential farmer producer
organizations for the project to partner with and thereafter develop and
deliver a capacity building program.
·
Develop capacity building and
operationalization of the business and marketing plans of the producer
organizations/hubs through joint planning and monitoring.
·
Facilitate the capacity building of
the cooperative/FOAB/union governing board and management in effective and
efficient decision making, financial management, human resource management,
operation and strategic planning and implementation, conflict management and
democratic governance.
·
Support the producer organizations to
put in place and implement efficient financial management systems and build
their capacity in all aspects of financial management. i. An operational and
module-based business training package that integrates the experience of
Cargill is developed and in use within the first three months of the project
implementation.
·
Capacity assessment is completed and
continuously reviewed using the Scope Insight methodology and LINK
methodologies in the project.
·
Annual capacity development plans are
developed for the project every year and their implementation are reviewed and
monitored on a quarterly basis.
·
25 FOABs have effective governing
boards with the capacity to provide strategic management and vision for the
organizations in financial management, human resource management, operations,
strategic implementation and conflict management.
·
25 FOABs have efficient and effective
financial management systems by the end of the first year of project
implementation.
Collaboration towards a Common Goal (10%)
·
With the Enterprise Development
Manager, develop the business FOAB of the cooperatives with backward and forward
linkages into the total value chain.
·
Incorporate within the framework of
the project potential ‘win-win’ business opportunities which can attract
different value chain actors to engage in transactional relationships with the
farmer producer organizations and develop a platform for achieving these
partnerships.
·
Work in close coordination with the
relevant project staff on quality assurance and control for all livestock-based
products for processing, packaging, marketing and distribution.
·
25 FOABs develop a strong platform
for engaging with the value chain actors in transactional relationships.
·
Close coordination and collaboration
with the country office Enterprise Development Manager, Training Manager and
Animal Wellbeing Manager to deliver quality trainings through the annual
capacity building plans.
·
25 FOABs achieve and maintain high
quality standards for their produce including milk and have effective systems
for daily quality monitoring.
Any other duties as assigned by the supervisor This will
be dependent on the specific duties assigned
Qualifications:
·
Degree in Agricultural Economics,
Agricultural Business Management, Rural Development or Animal Production with
post graduate diploma or experience in business management or a related field
is required
·
Experience implementing activities in
large, complex projects in challenging environments
·
Minimum of five (5) years of field
and technical experience working on agribusiness development projects
·
Significant experience in building
public/private partnerships, preferably in the dairy sector
·
Strong business skills, leadership,
strategic and innovation skills.
·
Strong communication skills in
English, Swahili and other local languages of the cluster area.
·
Strong business skills in
development, strategic planning and planning for farmer business organizations.
·
Demonstrated knowledge of the latest
developments in advancing good/best practices in value chain development that
reach women, youth, the poor and the underprivileged.
·
Demonstrated creativity, ability to think
systematically, willingness and ability to incorporate innovative solutions and
design catalytic activities within the value chain (e.g. the concept of
quality-based pricing).
·
Demonstrated ability to design and
implement strategies aimed at providing institutional capacity building to key
partner institutions with a view to build a more efficient, competitive and
sustainable livestock industry. This requirement is in line with the need to
have in-built ‘exit strategies’ within the project as a measure of ensuring
that there are self-sustaining businesses by project end.
·
Knowledge of and experience in
setting up cottage industries for processing locally branded poultry products
(eggs and meat) for onward supply to niche and markets as well as implementing
supply promotion/stimulation strategies in the context of the sub-sectors.
·
Experience in facilitating the
establishment of strategic alliances and joint ventures with local and foreign
processors.
·
Knowledge and experience in strategic
business planning and business analysis.
·
Demonstrated ability to undertake
market assessments and use the information generated to support producer
organizations to leverage these opportunities to remain competitive.
·
Knowledge of equity financing (e.g.
venture capital and/or private equity investing).
·
Strong computer literacy, preferably
with Microsoft Office Suite.
NB: Essential Job Functions and Physical Demands:
·
Excellent interpersonal and
communication skills with the ability to relate to groups and individuals
diplomatically and tactfully.
·
Ability to integrate financial
services within the value chains with the view to foster trust and build strong
relationship between chain actors and financial service providers.
·
Must be courteous, honest and of high
integrity, especially in high-pressure situations.
·
Self-starter and self-motivator with
the ability to work in a multicultural and multi sector setting.
·
Must be a team player and have the
ability to execute and manage multiple tasks with minimal supervision.
·
Ability to follow directions and
independently complete assigned tasks (written or verbal).
·
Ability to work a varied schedule to
include early mornings, weekends and some evenings.
·
Ability to lift and carry up to 30
pounds (14 kilograms) floor to waist.
·
Ability to work with sensitive
information and maintain confidentiality.
How To Apply:
Livestock Production Officer
Heifer International is an equal opportunity employer. All
qualified applicants will receive consideration for employment without regard
to race, religion, color, national origin, gender, gender identify, sexual
orientation, age, status as a protected veteran, among other things, or status
as a qualified individual with disability.
Job Description:
The Livestock Production Officer is responsible for providing technical input and coordinating all functions related to improvement in performance of poultry enterprises through the establishment of functional extension systems at producer organizations and modern breeding and health promoting techniques, and uses these systems to develop poultry production plans in the project. The Officer will also be responsible for supporting producer organizations to offer quality and reliable services to their members, through a robust extension system which will facilitate easy access to inputs and services, all of which will ultimately contribute to increased production and productivity.
The Livestock Production Officer is responsible for providing technical input and coordinating all functions related to improvement in performance of poultry enterprises through the establishment of functional extension systems at producer organizations and modern breeding and health promoting techniques, and uses these systems to develop poultry production plans in the project. The Officer will also be responsible for supporting producer organizations to offer quality and reliable services to their members, through a robust extension system which will facilitate easy access to inputs and services, all of which will ultimately contribute to increased production and productivity.
Essential Character Traits:
Result oriented, values committed, self-motivated, accountable and honest
Result oriented, values committed, self-motivated, accountable and honest
Responsibilities:
Mobilization and strengthening of Poultry Interest Groups
(PIGs) to become effective participants in poultry production improvement
activities (30%)
·
Based on the ongoing assessment, and
in liaison with the animal well-being (AWB) lead, develop a plan for building
the capacity of the Peer Farmer Trainers (PFT), Extension agents and community
agro-vet entrepreneurs (CAVEs) and use the plan to train them so that they can
effectively facilitate group strengthening activities at the grassroots level.
·
Coordinate the strengthening of the
1,600 PIGs to become active participants in poultry production improvement
activities.
·
Promote the formation of savings and
credit schemes by the PIGs to ensure that smallholder farmers at the grassroots
level have mechanisms to finance the poultry improvement activities.
·
Facilitate the training of the PIGs
on group dynamics and social capital strengthening.
·
Facilitate the formation of Group
Management Committees in each of the hubs (producer organizations).
·
Contribute to the collection of
information on Catalytic Leverage Fund (CaLF) on a monthly basis.
·
A training plan for Community
Facilitators and extension staff is developed within the first six months and
implemented based on the on-going capacity assessment gaps.
·
Peer Farmer Trainers are actively
involved on a daily basis in strengthening PIGs within the first six months.
The number of PFTs will be determined after the ongoing group assessment.
·
1,600 PIGs are trained on social
capital strengthening and group dynamics by the end of the second year.
·
1,600 PIGs are strengthened to become
active participants in poultry production improvement activities.
·
PIGs are implementing savings and
credit schemes and using the schemes to finance the poultry improvement
activities on a monthly basis.
·
Each of the 25 hubs have functional
Group Management Committees by the end of the first year.
·
Information on CaLF is collected and
shared with the project manager from 1,600 PIGs.
Coordinate the delivery of grassroot trainings to improve
poultry productivity
(30%)
(30%)
·
Coordinate the dissemination of a
poultry training manual and contents in partnership with Cargill and other
stakeholders.
·
Coordinate the delivery of poultry
improvement trainings using the HHK manuals and other relevant materials.
·
Develop and implement detailed
training plans for each of the producer organizations.
·
Facilitate training of CAVES and
other service providers in order to efficiently and effectively deliver quality
services to farmers.
·
Provide technical support to producer
organizations to prepare and implement efficient poultry feeding and breeding
plans.
·
In collaboration with the AWB lead,
facilitate the delivery of extension messaging in partnership with WEFARM and
DIGIFARM.
·
Comprehensive poultry training manual
disseminated and tested with stakeholders within the first six months of the
project.
·
Detailed implementation plan
developed and implemented for all training to be undertaken per quarter.
·
40,000 farmers fully trained and
completed the livestock training curriculum by the end of the second year.
·
80 CAVEs trained to efficiently and
effectively deliver quality services to farmers.
·
Breeding and feeding plans developed
by the end of the first six months and being used by the producer organizations
for improving poultry production and productivity.
·
40,000 farmers reached through
digital platform on an annual basis.
Monitoring and Evaluation (20%)
·
With guidance from the MELS lead and
project manager, implement robust production monitoring indicators including a
database for all production and productivity parameters.
·
Develop and regularly update a
database for all the farmers trained on poultry.
·
Develop and maintain a database of
all CAVES, Extension Officers, CFs and PFTs supported by the project.
·
Monitor production and productivity
related indicators at producer organization and PIG levels and provide timely
advise to enable the attainment of key productivity targets.
·
Undertake monthly monitoring of the
farmer trainings and their effectiveness together with group performance and
submit a report on the same every month.
·
Facilitate the Group Management
Committees (GMCs) to undertake quarterly Participatory Self Review and Planning
(PSRP).
·
Develop and promote best practice
examples and ensure the documentation of experiences and lessons learned.
·
Production and productivity
indicators identified and a database for the same is developed by the end of
the first year.
·
A database for all the producers
trained in different modules is developed and updated quarterly.
·
A database of CAVES, PFTs and
Extension Officers is maintained and updated quarterly.
·
Quarterly monitoring of production
and productivity outcomes is conducted and information used to inform the
corresponding quarterly reports.
·
PSRP reports from the GMCs are
submitted quarterly.
·
At least four success stories are
produced, i.e. at least one during each quarter.
·
Monthly field monitoring visit
reports are produced.
Provide technical support to producer organizations to set
up effective extension coordination and management structures at the grassroots
level (15%)
·
Support FOABs to set up robust
extension systems that effectively serve smallholder farmers to increase
production and productivity.
·
Work with input service providers and
distributors to ensure that they deliver training and quality services to
farmers including feeds, equipment and breeding services.
·
In collaboration with the business
advisor, support FOABs to implement sustainable feed systems and animal health
delivery systems.
·
Submit timely weekly, monthly and
quarterly reports indicating progress for each of the targeted producer
organizations.
·
Participate in FOABs’ business review
meetings. i. Extension Coordination Structures are functional in the 25 hubs
(producer organizations) by the end of the first year.
·
25 FOABs have functional extension
subcommittees and coordinating extension activities.
·
25 FOABs are implementing efficient
breeding and feeding plans.
·
Each of the 25 FOABs have a
functional system for the delivery of feeds and animal health services.
·
A feed delivery system is developed
to service 40,000 farmers in the project area by the end of the second year.
·
Progress reports are submitted on a
weekly, monthly and quarterly basis, within the expected schedule.
Planning and Reporting (5%)
·
Prepare weekly, monthly and quarterly
workplans for implementing in line with the project operational plans and
submit them within the expected timelines.
·
Participate in compiling donor
reports as requested.
·
Annual, quarterly, monthly and weekly
work plans are produced and shared with the Project Manager.
·
Well prepared weekly, monthly,
quarterly and semi-annual reports are submitted to the project coordinator on
schedule.
Any other tasks assigned by the supervisor
Qualifications:
·
Bachelor’s degree or equivalent in
the fields of veterinary medicine, animal science or other comprehensive
livestock production and health related field, plus three (3) years’ experience
in commercial poultry production, value chain competitiveness, or agriculture
development.
·
Demonstrated experience in setting
robust and sustainable extension systems for producer organizations. This
requirement is in line with the need to have in built ‘exit strategies’ within
the project as a measure of ensuring that there are self-sustaining businesses
by project end.
·
Significant experience in supporting
producer organizations to increase poultry production and productivity.
·
Clear understanding of the poultry
value chain and values-based model
·
Experience in delivering extension
services to smallholder and medium scale farmers
·
Innovative, analytical, and solutions
oriented
·
Strong farmer mobilization skills
·
Demonstrated ability to design and
implement strategies aimed at providing institutional capacity building to
producer organizations with a view to build a more efficient, competitive, and
sustainable poultry industry
·
Knowledge of income and expense
budget preparation and monitoring
·
A good understanding of and
sensitivity to issues associated with poverty, hunger and the environment, and
knowledge of the context in which non-profit organizations operate
·
Demonstrated knowledge of the latest
developments in advancing good/best practices in poultry productivity
improvement and poultry value chain development that reaches women, youth, and
the underprivileged
·
Excellent organizational skills
including strong attention to detail
·
Proficient knowledge of word
processing, spreadsheets, presentation tools, electronic mail (Microsoft Office
preferred) and Internet
·
Knowledge of and experience with
developing private/public partnerships at the district level
·
Demonstrated proficiency in English
and other local languages, both oral and written
NB: Essential Job Functions and Physical Demands:
·
Preparing and presenting documents in
a well-designed and attractive format with superior attention to detail
·
Ability to understand, appreciate and
implement Heifer’s Values-Based Holistic Community Development model
·
Demonstrated creativity, ability to
think systematically, willingness and ability to incorporate innovative
solutions and design catalytic activities within the production segment of the
poultry value chain (e.g. the concept of business development service
provision)
·
Excellent interpersonal and
communication skills with the ability to work cooperatively, tactfully and
diplomatically with culturally diverse groups of people
·
Constant face-to-face, telephone and
electronic communication with colleagues and the general public
·
Willingness and ability to travel
extensively, both domestically and internationally
·
May require constant sitting; working
at a computer and focusing for extended periods and performing office
environment activities while on the road and/or in remote conditions
·
Ability to manage and execute
multiple tasks with little supervision while meeting inflexible deadlines
·
Ability to work with smallholder
farmers in rural settings while appreciating the dynamics of the rural
extension system
·
Ability to work with sensitive
information and maintain confidentiality
How to Apply: