Our Client, in the Airline industry,
seeks to recruit a highly efficient and proactive Executive
Secretary to manage the
office and administrative function, in providing executive support to senior
management.
Responsibilities:
The successful candidate will be
responsible for the following:
·
Arrange for travel ticketing and visa
and per diem, and ensure trip reconciliation within 24 hours of return from
trip; ensure any documents to be carried for any meeting is ready and handed
out.
·
Maintain accurate diary of meetings.
·
Send out accurate and timely
invitations for meetings, and ensure logistics are in place before meetings.
·
Write minutes as directed and ensure
the minutes are completed within stipulated time, signed and readily available
at all times.
·
Maintain up-to-date and accurate
contact details for CEOs, partners and invitees to meetings and other events.
·
Prompt management on actionable
matters arising from meetings according to timelines in Summary Decisions
·
Draft letters as instructed.
·
Ensure memos are signed and
distributed to staff.
·
Maintain office area in a neat and
tidy manner at all times and ensure chronological and regular filing of documents
at least within 12 hours of completion of tasks.
·
Timely application for renewal of
contracts.
·
Attend to enquiries by receiving
phone calls etc
·
Arrange for presents and gifts for
CEOs and other senior guests
·
Carry out translations into French as
directed.
Desired Qualities
·
Must be calm under pressure e.g
during conferences/meetings.
·
Maintain confidentiality in all
matters pertaining to the office.
·
Ensure that the office area is not
unduly noisy during working hours.
·
Report incidences of indiscipline by
staff such as absenteeism, poor time keeping, poor performance of duties
whenever they occur.
Minimum Qualifications
·
Bachelors degree in Business
Administration or equivalent.
·
Relevant experience in offering
executive support.
·
Fluency in written and oral French is
a MUST.
Qualified and interested applicants
to send their application and detailed CV, indicating current and expected
remuneration to recruitment@amsol.co.ke, explicitly indicating the position in
the email subject line, by latest 18th July 2019.
Only short-listed candidates will be
contacted.
