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Receptionist Job in Kenya

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

Key Skills
You should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position.

Responsibilities
·         Maintains the CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
·         Getting documents and formatting them to have a consistent formatting.
·         Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
·         Developing and updating daily status sheet, send an overview of meetings / events for the day.
·         Scheduling: Communications with clients, Schedule our quarterly Board calls, remember meeting preferences, sort the day in a logical way e.g. not back and forth across town.
·         Ensure reception area is tidy and presentable, with all necessary stationery and material.
·         Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
·         Order front office supplies and keep inventory of stock

·         Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Qualifications
·         Proven work experience as a Receptionist, Front Office Representative or similar role
·         Proficiency in Microsoft Office Suite
·         Hands-on experience with office equipment (e.g. fax machines and printers)
·         Professional attitude and appearance
·         Solid written and verbal communication skills
·         Ability to be resourceful and proactive when issues arise
·         Excellent organizational skills
·         Multitasking and time-management skills, with the ability to prioritize tasks
·         Customer service attitude
·         Relevant Diploma Certification; additional certification in Office Management is a plus
How to Apply
Send your applications to ceo@mijesh.com

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