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Vacancies in Kenya Airways, Nairobi

Imports Officer Seafreight

To undertake the timely process of shipments arriving via sea-freight, ensure the clearing and forwarding of catering stores to meet business requirement while ensuring they are securely delivered in accordance with air worthiness and Kenya Airways quality standards to support scheduled requirements of Kenya Airways.

·         Ensure all documents required; Bill of Lading, Commercial Invoice, KEBS certificate and any other relevant documentation are on hand to commence on clearance.
·         Ensure the relevant shipping line has the necessary deposits in place to ensure fast release of the containers.
·         Ensure Kenya Ports Authority (KPA) account is up to date and fully reconciled before the shipment arrival.
·         Correctly prepare folders per shipment.
·         Proactively ensure Manifest details are provided 7 days before vessel arrival.
·         Proactively check KWATOS to confirm date of container arrival.
·         Update the Tracker continuously to ensure correct information is sent out by customer service team to internal customers.
·         Follow up and ensure containers are returned to Inland Container Depot (ICD) and or Mombasa.
·         Confirm container seals whether customs or shipping line seals are intact.
·         Ensure to handle the shipment and process with utmost care and maintain high quality work.
·         Where possible anticipate any costs incurred and move it immediately to ensure cost savings.
·         Expedite the clearing process to ensure no additional costs are accrued or incurred especially demurrage, customs warehouse rent amongst others.
·         Reconcile all payments by Kenya Ports Authority (KPA) and bank where necessary.
·         Diploma in Purchasing & Supplies Management and
·         Diploma in Clearing and Forwarding.
·         Training on Basic Cargo
·         Training on Dangerous Goods
·         3 Years.
·         Computer proficiency
·         Organization, problem solving and analytical skills
How to Apply

Declaration Officer

To undertake the timely process of preparing Kenya Bureau of Standards (KEBS) declarations for all imports and exports when required for clearing and forwarding of overseas Aircraft spares & catering stores to meet business requirement whilst ensuring they are securely delivered in accordance with air worthiness and Kenya Airways quality standards to support scheduled requirements of Kenya Airways.
·         Ensure for both normal and Aircraft on Ground (AOG) shipments all documents are on hand. These include Airway Bills (AWB), Item Part Catalogue (IPC) and commercial invoice.
·         For all dutiable items apply in a timely manner for Import Declaration Form (IDF).
·         Confirm that if pre-inspection is required letter is on hand to confirm exemption.
·         Ensure to review tariff book carefully to ensure to apply correct Tarif Index (TI).
·         Prepare bank reconciliations daily highlighting any extra costs.
·         Correctly prepare declaration and use the correct TI to ensure 0 penalty charges.
·         Ensure to meet timelines as per the Key Performance Indicators (KPI’s) given for AOG and normal clearance.
·         Once declaration is done and costs provided pay National Bank within the same day.
·         Proactively anticipate problems and address immediately and follow up with customs where necessary.
·         Monitor Bond in Force for moving bonded goods to the warehouse.
·         Update daily status reports and Tracker to ensure correct information to internal customers.
·         Apply for IDF where required and proactively follow up to ensure fast delivery
·         Ensure bond reconciliation is done and prepare the C36 timely.
·         Correct declaration and capturing all weight and packages contained therein.
·         Ensure 0 fines for customs.
·         Ensure correct Tarif Index (TI) used at all times
·         Where possible anticipate any costs incurred and move to immediately ensure cost savings.
·         Ensure correct declaration and TI 100 is at 100% accurate.
·         Diploma in Purchasing & Supplies Management
·         Diploma in Clearing and Forwarding.
·         Computer proficiency
·         Training on Basic Cargo
·         Training on Dangerous Goods
·         3 Years.
How to Apply

Exports Officer

Responsible for the administration and supervision of clearing and forwarding activities while ensuring that all company materials i.e. catering stores and spares are availed and delivered on time at optimum cost to maintenance areas to meet operational requirements of Kenya Airways and Third-party operators.
Ensuring full compliance with Kenya Civil Aviation Authority (KCAA) requirements, Kenya Revenue Authority under East African Customs Management Act and relevant civil aviation regulations and Laws of Kenya. This involves handling of both Air freight at the JKIA and Sea freight at Inland Container Depot (ICD) for both imports and exports.
·         Ensure all relevant documentation and pre-alerts are provided by the user desks to ensure smooth and fast export clearance of shipments.
·         Ensure for all shipment types the process for export clearing is articulated and well understood by the team.
·         Provide day to day support to the Aircraft on Ground (AOG) team to ensure to meet 1-day Key Performance Indicator (KPI) and normal export at 3 days.
·         Keep contacts for all authorities who make decisions at the airport for customs to facilitate quick intervention to support team.
·         Ensure all documentation for re-importation certificates where required are properly filed.
·         Ensure on a daily basis the export tracker fully and correctly updated.
·         Ensure all reports are fully updated and reflecting all details of Proof of Delivery (POD’s) to destination and ensure 100% correct information.
·         Manage the team to ensure all Key Performance Indicators (KPI’s) are exceeded and met.
·         Manage all bonds and ensure cancellation on time.
·         Proactively engage to ensure all team perform to ensure efficiency on the chain. Tyres delivery for export. Catering delivery for export.
·         Ensure all loan items are exported as (Aircraft on Ground) AOG to ensure costs are managed.
·         Ensure items for repair and return are followed up for delivery.
·         Ensure all IS / Marketing / other department items are dispatched as per request.
·         Ensure relationship with Cargo is well developed with proper communication.
·         Understand fully all flight schedule to provide all possible solutions for shipments and maintain database.
·         Develop and maintain effective relationships with customers, regulatory bodies and suppliers that results in timely delivery of spares and catering for customer satisfaction.
·         Ensure AOG’s exports are dispatched within 1 day.
·         Ensure normal export clearance is done in 4 days.
·         Ensure all pre-alerts including documentation are sent to receiving agent or station upon shipment dispatch.
·         Adhere to normal export clearance target  of 4 days measured weekly.
·         Update reports on daily basis
·         Maintain costs for loan items at target 0.
·         Business related or relevant degree.
·         Minimum 5 years relevant with Clearing and Forwarding experience with 3 years at supervisory level.
·         Diploma in Purchasing and Supplies Management or equivalent from recognized institution.
·         Knowledge of aircraft part airworthiness requirements.
·         Dangerous Goods Handling.
·         East African Customs Clearing & Forwarding Practicing Certificate.
·         Ability to interpret aircraft materials documents (IPCs, CMMs).
How to Apply

Procurement Officer

Implement and maintain functional, tactical and Strategic cost-effective procurement requirements for the Kenya Airways Group of companies in order to achieve a safe, sustainable and reliable Supply Chain and increase shareholder value and organizations profit:
·         Review  Purchase Demand Indent (PDI) requirements and confirm need before processing the Purchase Order (PO). Ensure internal customer need is correctly captured. Confirm internal user understand impact to his/her own budget. Document confirmation from user plus cost.
·         Process Purchase Order(PO) within approved Turn Around Time (TAT) 4 hours for Aircraft on Ground (AOG) items,12 hours for stock items, 72 hours for non-stock item to ensure 100% delivery to the business.
·         Ensure all suppliers are on I-Supplier portals and prequalification databases and Purchase Order (PO) are sent through System.
·         Review suppliers for categories assigned and ensure timelines provided for delivery of goods is commensurate with internal customer needs and where Turn Around Time (TAT) does not match escalate for support.
·         Proactively follow up on released orders to ensure timely delivery to the business as per schedule provided identify risks for late delivery.
·         Monitor delivery of the orders and liaise with stores to ensure quality, compliance and invoice accuracy.
·         Liaise with planning to ensure stock items are managed and raised on time.
·         Sourcing when required to monitor market trends and build database.
·         Proactively undertake market search for Maintenance and Repair Organization (MRO) and vendors who can bring value and positive collaboration with our business.
·         Manage day to day relationship with the supplier e.g. communication and feedback, query analysis and response to ensure that suppliers support   business operations.
·         Prepare reports on supplier performance to ensure timely deliveries and quality assurance. Organize reviews as per provided schedule.
·         Support finance on timely payment of suppliers by availing all related documents, process and system closure.
·         Evaluation of supplier performance against specified performance indicators and Service Level Agreements (SLA’s) to ensure adherence to key contract milestones.
·         Ensure buying Key Performance Indicators (KPI’s) are met and exceeded by using the system 100%.
·         Ensure the currency terms for all local Suppliers is matched on the Purchase Orders (PO) and Kenya Airways (KQ) gets value for money.
·         Ensure safety, ethical, legal, insurance and tax exposure is mitigated before awards of Purchase Orders (POs) and/or contract.
·         Provide monthly and ad-hoc reports on procurement Key Performance Indicators(KPI’s) against internal the business targets to ensure there is corporate alignment.
·         Support the warehouse to identify items for disposal within each category and ensure there is compliance to the company’s disposal policy. Prepare regular report for Management decision.
·         Ensure buying Key Performance Indicator’s (KPI) are met and exceeded by using the system 100%.
·         Ensure the currency terms for all local Suppliers is matched on the Purchase Order (PO) and Kenya Airways KQ gets value for money.
·         Implement cost saving measures as per category target to support the business financial objectives.
·         Degree in Business, Engineering or related field.
·         At least 5 years working in procurement
·         Graduate diploma in Supplies Management or equivalent.
·         Membership of KISM, CIPS or any other recognized SC body.
·         Computer literacy.
·         Negotiation skills.
·         Analytical skills.
·         Research skills.
·         Knowledge of Public procurement and disposal procedures.
·         Track record of Integrity and ability to commit to driving compliance and accepting responsibilities of new SC values
How to Apply

Onboarding & Global Mobility Advisor

This role’s purpose is to act as the Global Mobility and onboarding advisor within the HR function, ensuring the successful delivery of relocation, global mobility management and exceptional onboarding support to employees. This role is also expected to be delivering both operational and strategic international assignment solutions to assignees, expatriates and business functions.
·         Serving as the advisor within the global mobility and onboarding function providing guidance and advice regarding the company’s international expatriate and assignee population.
·         Managing the international assignment life cycle from start to finish for employees Serving as a specialist on matters relating to expatriate management.
·         Partnering with stakeholders to provide on-going HR support within the business
·         Sharing knowledge and providing advice to internal stakeholders on International Mobility policies and compliance topics.
·         Preparing international assignment documentation and managing instructions to payrolls and shadow payrolls.
·         Managing the external supplier network including vendors of; visa and immigration, relocation and expatriate taxation.
·         Liaising with assignees throughout the relocation/assignment process, ensuring compliance throughout.
·         Supporting in tax, social security and immigration management and compliance for international assignments
·         Working on ad-hoc projects to support the business global mobility Global Mobility and HR team
·         Experience working within Global Mobility and onboarding.
·         Knowledgeable of Global Mobility practices and procedures.
·         Degree or equivalent ideally in Human Resources or related discipline.
·         Ability to work independently and meet deadlines.
·         Excellent communication skills both written and verbal.
·         Analytical, numerate and a quick learner.
·         Proficient user in MS Office; Excel, PowerPoint and Word.
·         High attention to detail.
·         Strong relationship building skills.
·         Cultural awareness.
How to Apply

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