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Personal Assistant Job in Nairobi, Kenya

Title: Personal Assistant – Insurance Firm

Gross Salary: 80k
Location: Nairobi
Our client is one of the leading insurance brokers firms. They seek to hire a competent and well organized Personal Assistant to provide high-level support to the Managing Director.
Key Responsibilities

·         Serves as administrative liaison for all positions reporting to the MD. Act as the point of contact among employees, clients, and other external partners.
·         Reading, monitoring and responding to the MD’s emails as directed.
·         Bring to attention issues and concerns addressed to the MD from all incoming emails and phone calls and ensure to follow up for prompt feedback.
·         Accompany the MD for meetings and takes notes during the discussions and keep all company information confidential
·         Compile and prepare reports, presentation, and correspondence to the attention of the MD.
·         Ensure proper data management and filling.
·         Managing an active calendar of meetings and appointments for the MD, Be able to anticipate the MDs next move
·         Manage the communication in and out of the MD’s office
·         Prioritize and follow up on issues and concerns addressed to the MD including those of a sensitive or confidential nature and determine the appropriate course of action
·         Follow up with key contributors to the MD’s projects and maintain the timeline around deliverables, keeping the projects on task
·         Arrange travel schedule and prompt reservations for the MD

·         Produce all necessary documents, reports, and presentations for the MD
·         Organize and maintain the board room and MD’s office
·         Other duties and responsibilities as assigned
·         Degree in Business Administration or related field of study
·         5 years’ experience in a similar position
·         Must exhibit good emotional intelligence
·         IT savvy and proficient in Microsoft Office
·         Must between the age of 35– 40 years
·         Discreet individual, able to handle highly confidential and sensitive information
·         Presentable and ability to interact with high-level clientele
·         Excellent communication skills, both written and verbal
·         Excellent organizational and coordination skills
·         Strong sense of initiative
·         Excellent interpersonal skills
·         Must be able to handle stress and stressful situations.
·         Female candidates are encouraged to apply
How to Apply
If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Personal Assistant- Insurance Firm) to before 17th June 2019. Kindly indicate current/last salary on your CV
N.B: We do not charge any fee for receiving your CV or for interviewing. Only candidates short-listed for interview will be contacted.

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