Assistant Financial Controller
Groups, Conference & Events Coordinator
Job Summary
An Assistant Financial Controller
will lead various section of the Finance Department and is responsible for the
day to day accounting duties.
Responsibilities
As an Assistant Financial Controller,
you will lead the various sections of the Finance Department and are
responsible for the day to day accounting duties. You will also provide
periodic management reports on the financial performance of the Hotel.
Specifically, you will be responsible for performing the following tasks to the
highest standards:
·
Assist Director, Finance/ Financial
Controller to provide full and accurate forecasting and budgeting proposals
within the hotel
·
Ensure that the Finance team provides
month-end closing and all other required management reports
·
Ensure all financial regulations are
met, through the maintenance of adequate systems of internal control
·
Ensure that balance sheets are a fair
reflection of the assets and liabilities of the hotel
·
Understand the requirements of the
Internal Control Program (ICP) and SOX and ensure that the hotel is in
compliance
·
Work with external/ internal auditors
and assist with year-end audit preparations and drafting of financial
statements
·
Ensure that all internal control
procedures are strictly adhered to and communicates any perceived weakness to
the Director, Finance/ Financial Controller
·
Prepare capital reviews as required
by the Management
·
Assist the Director, Finance/
Financial Controller in internal daily audits of cash deposits, transfers and
the reparation/ monitoring of the capital budget
·
Assist to prepare budget and maintain
controls on spending to ensure budgetary limits are met
Qualifications
An Assistant Financial Controller
serving Hilton brands is always working on behalf of our Guests and working
with other Team Members. To successfully fill this role, you should maintain
the qualifications, skills, attitude, behaviours and values that follow:
·
Relevant degree in Finance,
Accounting or related business disciplines
·
At least 3 years experience in a
similar position in hotel, leisure or retail sector
·
Ability to effectively deal with the
concerns of guests and team members in a friendly and positive manner,
providing positive and proactive solutions
·
Excellent analytical skills –
Knowledge of financial operating systems and procedures
·
Excellent verbal and written
communication skills
·
Strong influencing, leadership
skills, inter-personal and communication skills
·
Detail oriented and organized
·
Experience with the IT systems such
as PeopleSoft, SUN, Check EAM and Property Management System (advantageous)
Groups, Conference & Events Coordinator
Job Summary
A Groups, Conference and Events
Coordinator is responsible for receiving groups and events in the hotel,
serving as an intermediary between the customer and the commercial and
operational areas. It is the customer contact at the time this arrives at the
hotel with your event, working with the hotel to achieve the set goals.
Responsibilities
As a Groups, Conference and
Events Coordinator, you will work following the events that occur in the Hotel
from initial contact with the head of the event to prepare contracts for groups
and events, until the end of the event and therefore must perform the following
tasks with the higher standards:
·
Receive groups and events and keep up
to date the hotel even output
·
Draw up contracts for groups and
events
·
Insert Rooming List in the system,
update payment instructions and enter important information relevant to the
group
·
Negotiate budgets with customers
·
Develop events Work Orders in the
system with all relevant information
·
Conduct instructional groups with all
relevant information to the group (number of able, category, price, form of
payment, contact the company, special notes, etc.)
·
Perform monthly report groups and
update closing information groups
·
Interact permanently with the Account
Managers, Sales Coordinators, Reservations, Front Desk, Department Parties,
Hilton Meetings and kitchen
·
Act directly with the guest or client
during the stay of groups and events
·
Participate in special activities
such as secretaries of cocktails, welcome tour groups, etc.
·
Ensure that all client requests are
answered efficiently and with agility
Qualifications
A Groups, Conference and Events
Coordinator serving Hilton brands is always working on behalf of our Guests and
working with other Team Members. To successfully fill this role, you should
maintain the attitude, behaviours, skills, and values that follow:
·
Graduate or MBA in Management,
Hospitality and Marketing
·
Previous sales groups and events,
preferably in Hospitality
·
Ability to analyze and manage
multiple tasks
·
Ability to solve problems quickly and
efficiently
·
Sense of organization and planning
·
Good computer skills including Excel,
PowerPoint and Word
·
Proactive approach to meet deadlines
and objectives
