Finance and Administration Assistant
Job Description
Business Development Manager
Business Development Officer
Job Description
Heifer International is an equal
opportunity employer. All qualified applicants will receive consideration
for employment without regard to race, religion, color, national origin,
gender, gender identify, sexual orientation, age, status as a protected
veteran, among other things, or status as a qualified individual with disability.
Function
The Finance & Administrative
Assistant is the first contact point to visitors, consultants, and partners.
S/he is primarily responsible for the day-to-day operations providing support
to the senior management team, Nairobi office and the project by maintaining
systems of accountability, establishing and maintaining communications between
program offices as well as partners and performing basic administrative tasks
as assigned. S/he will develop procedures, which promote financial
discipline to meet organizational goals as well as maintaining an efficient
document retrieval system. S/he will also assist with financial and accounting
aspects of the country program office and processing of routine financial
transactions in accordance with Heifer’s policies and procedures.
Essential Character Traits
Intellectual curious, accountable,
professional judgement, effective communicator, pragmatic, inspirational and
team player
Responsibilities
Act as initial point of contact for
the main office by responding to both internal and external inquiries/requests.
(30%)
Deliverables
·
Follow-up on all incoming and
outgoing correspondences.
·
Receive and attend to telephone calls
and courteously direct calls accordingly
Scan and upload vouchers into agresso
when they are posted. This include supplier’s invoices, receipts, LPOs, field
trip reports and travel authorizations (20%)
·
Scan all vouchers and supporting
documents as required by Heifer HQ Administrative Policies and Procedures
(APPs) and label it as per the transaction number on daily basis.
·
Upload of scanned financial documents
into agresso.
·
Submit weekly report to the
supervisor on the status of document archiving in agresso
·
Ensure that all the vouchers and
supporting documents are duly approved as per the policy and properly filed
Prepare, scan and file checks as per
Africa Area program procedures. (20%)
Deliverables
·
Prepare and record checks for
suppliers.
·
Scan and file payment vouchers per
transaction.
Collaborate with the administrator
and travel agents to ensure that visits to the projects are managed smoothly,
professionally and efficiently (15%)
Deliverables
·
Reserve hotel for staff and visitors
as needed.
·
Coordinate airport transfers for
incoming/outgoing staff.
·
Assist with permit for traveling
staff.
Manage a functional and organized
office filing system to ensure that the project documents and records are
appropriately filed and secured for easy retrieval. (10%)
Deliverables
·
Creating files for each project
·
Ensure that all relevant
documentation for each project are filed immediately upon receipt
·
File financial documents
appropriately in the relevant month when posted in agresso
Any other task as assigned by the
supervisor. (5%)
Qualifications
·
Bachelor’s degree in Business
management or equivalent Diploma or any other related qualification to this
Job, with three (3) years of hands-on related experience.
Preferred Requirements
·
Practical experience in various
aspects of accounting principles and practices with a good understanding of
Generally Accepted Accounting Principles (GAAP), International Financial
Reporting Standards (IFRS), procurement and front office management. Data entry
and basic excel analysis will be an added advantage
Required Experience
Most Critical Proficiencies
·
Excellent organizational and time
management skills.
·
Knowledge of the non-profit sector
and the context to which non-profit organizations operate.
·
Exemplary customer care and
administrative skills
·
Strong problem solving skills.
·
Strong English language skills – oral
and written.
·
Knowledge and experience with word
processing, spreadsheets, database, newsletter, and electronic mail software
(Microsoft Office preferred).
·
Excellent keyboarding skills.
Essential Job Functions and Physical Demands
·
May require constant sitting; working
at a computer for extended periods of time.
·
Excellent interpersonal skills with
the ability to work cooperatively, tactfully and diplomatically with a
culturally diverse group of people.
·
Ability to produce accurate documents
in a well-designed and attractive format with superior attention to detail.
·
May require occasional bending and
lifting of up to 20 pounds (9 kilograms) floor to waist.
·
Ability to operate all standard
office equipment including copiers, scanners, fax machines and printers.
·
Ability to establish priorities,
achieve deadlines and make sound judgments.
·
Ability to perform as an effective
team member and work cooperatively with a diverse staff.
·
Ability to work independently and
perform multiple tasks with minimal supervision.
·
Constant telephone, face-to-face and
electronic communication with colleagues and the general public.
·
Ability to maintain confidentiality
and to work with minimal supervision
Business Development Manager
Job Description
Heifer International is an equal
opportunity employer. All qualified applicants will receive consideration
for employment without regard to race, religion, color, national origin,
gender, gender identify, sexual orientation, age, status as a protected
veteran, among other things, or status as a qualified individual with
disability.
Function
The Business Development Manager
under the overall guidance of the Project Coordinator, will provide overall
leadership in designing and implementing appropriate interventions within the
project with the objective of developing the 5 producer organizations in the
Food for All Project (F4APK) into strong and profitable farmer business
organizations and entities. This will be achieved through capacity building of
the organizations in business planning and financial management, development of
management structures and systems, the provision of business advisory services
and the development of key marketing and financial linkages in financial
services, input services and strong partnerships with both public and private
organizations. The interventions to be led by the Business Development Manager
seek to increase the overall level of competitiveness of the dairy production
business within the 5 farmer producer organizations.
Essential Character Traits
·
Intellectual curious, professional
judgement, effective communicator, accountable, values-committed pragmatic,
inspirational and Team player
Responsibilities And Deliverables
Business Development (30%)
·
Undertake capacity assessment and due
diligence for farmer business organizations.
·
Support producer organizations to
develop/Implementation of the business plans, strategic plans and financial and
human resource management systems.
·
Capacity Building of Farmer business
organizations through training in business, financial management and
governance.
·
Analysis and conducting of
feasibility to assess and develop new business, investment and financing
options.
·
Provide advice and assistance in the
establishment and maintenance of business and financial records keeping
systems.
·
Develop business models clearly
showing the value proposition of Hubs to members and how it will leverage the
opportunities in the production and market environments
Deliverables
·
Develop an 18 Month action plan based
on the capacity assessment report for the 5 Dairy cooperative.
·
Technical assistance and mentorship
provided to the 5 farmer-based on a quarterly basis s through research,
advisory and visits and training sessions.
·
Facilitate development of business
planning guidelines and the development/implementation of business plans,
strategic plans and financial management systems for 5 producer organizations
by the end of the 2019 based on the infrastructural development.
·
Capacity Building plans developed for
all 5 farmer producer organizations by the end of the 2019 and their
implementation updated and reviewed on a quarterly basis.
·
5 producers organizations with
established financial and business records systems that provide management with
the key information to govern business operations by the end of the second year
of project implementation.
·
5 producers organizations achieve the
targeted growth in hub member mobilization numbers-based project and hub
membership targets by the end of the second year of the project implementation
Cooperative Governance and Management
(30%)
·
Provide support in operationalization
of the value addition infrastructure, cooling systems and centers
·
Facilitate the transformation of
producer organizations (POs) into formal dairy collective enterprises that will
stimulate dairy production.
·
Assist to develop guidelines for the
formation, management and governance of cooperatives/Hubs/Producer groups
·
Coordinate and build up linkages and
networks with the appropriate government Cooperative Office and other
organizations, as required
Deliverables
·
5 producers organizations market
structures for milk aggregation and value-added products reviewed and action
points developed.
·
All the producers organizations
operating as dairy collective producer organization and cooperatives by the end
of the project.
·
The project has strong linkages with
the government cooperative offices in all the 4 counties and all the 5
producers organizations are compliant with cooperative guidelines and formal
requirements by the end of the project implementation.
Capacity development (30%)
·
Design, develop and deliver business
management training packages/modules, in liaison with other relevant project
staff, based on the capacity assessment report
·
Develop capacity building and
operationalization of the business and marketing plans of the producer
organizations/Hubs through joint planning, monitoring.
·
Facilitate the capacity building of
the Cooperative/union governing board and management in effective and efficient
decision making, financial management, human resource management, operation and
strategic planning and implementation, conflict management and democratic
governance
·
Support the Producer Organizations to
put in place and implement efficient financial management systems and build
their capacity in all aspects of financial management.
Deliverables
·
An operational and module-based
business training package that integrates the experience of 5 cooperatives and
in use within the first 3 months.
·
Continuously review the capacity
assessment deliverables using the Scope Insight methodology and LINK
methodologies in the project.
·
Annual capacity development plans are
developed overall for the project every year and their implementation reviewed
and monitored on a quarterly basis.
·
5 producers organizations with
effective governing boards with the capacity to provide strategic management
and vision for the organizations in financial management, human resource
management, operations, strategic implementation and conflict management
·
5 producers organizations with
efficient and effective financial management systems by the end of the first
year of project implementation.
Collaboration towards a common goal (5%)
·
With the Enterprise Development
manager, develop the business hubs of the cooperatives with backward and
forward linkages into the total value chain
·
Incorporate within the framework of
the project, potential ‘win-win’ business opportunities which can attract
different value chain actors to engage in transactional relationships with the
farmer producer organizations and develop a platform for the achieving these
partnerships.
·
Work in close coordination with the
relevant project staff on quality assurance and control for all livestock-based
products for processing, packaging, marketing, and distribution
Deliverables
·
The 5 producers organizations develop
a strong platform for engaging with the value chain actors in transnational
relationships.
·
Close coordination and collaboration
with Country Office Enterprise Development Manager, Training Manager and Animal
Wellbeing Manager to deliver quality training through the annual capacity
building plans.
·
The 5 Producer Organizations achieve
and maintain high quality standards for their produce including milk and have
effective systems for daily quality monitoring.
·
Collect, Collate and analysis the 5
cooperatives revenues and expenditures on monthly basis using standard data
collection tools
Any other duties as assigned by the
supervisor (5%)
Qualifications
·
Bachelor’s degree in Agricultural
Economics, Agricultural Business management, Rural Development, Animal
production with post graduate diploma or experience in Business management or a
related field is required.
·
Experience implementing activities in
large, complex projects in challenging environments.
·
Minimum (5) five years field and
technical experience working on agribusiness development projects.
·
Significant experience in building
public/private partnerships, preferably in the dairy sector.
Required Experience
Most Critical Proficiencies
·
Strong business skills, leadership,
strategic and innovation skills.
·
Strong communication skills in both
English, Swahili, and other local languages of the cluster area.
·
String business skills development,
strategic planning and planning for farmer business organizations.
·
Demonstrated knowledge of the latest
developments in advancing good/best practices in value chain development that
reaches women, youth, the poor, and underprivileged.
·
Demonstrated creativity, ability to
think systematically, willingness and ability to incorporate innovative
solutions and design catalytic activities within the value chain (e.g. the
concept of quality-based pricing).
·
Demonstrated ability to design and
implement strategies aimed at providing institutional capacity building to key
partner institutions with a view to build a more efficient, competitive and
sustainable livestock industry.
·
Knowledge of and experience in
setting up cottage industries for processing locally branded dairy products
(e.g. cheese, butter, fortified milk and yoghurt among others), poultry (eggs
and meat) and vegetables for onward supply to niche and markets as well as
implementing supply promotion/stimulation strategies in the context of the
sub-sectors.
·
Experience in facilitating
establishment of strategic alliances and joint ventures with local and foreign
processors.
·
Knowledge and experience in strategic
business planning and business analysis.
·
Demonstrate ability to undertake
market assessments and use the information generated to support the producer
organizations to leverage these opportunities to remain competitive.
·
Knowledge of equity financing (e.g.
venture capital and/or private equity investing).
·
Strong computer literacy, preferably
with Microsoft Office Suite.
Essential Job Functions and
Physical Demands
·
Excellent interpersonal skills with
the ability to relate to individuals diplomatically and tactfully.
·
Ability to integrate financial
services within the value chains with the view to foster trust and build strong
relationship between chain actors and financial service providers.
·
Must be courteous, honest and of high
integrity, especially in high-pressure situations.
·
Proven interpersonal and
communication skills with ability to relate to individuals and groups
diplomatically and tactfully.
·
Self-starter and self-motivator with
the ability to work in a multicultural and multi-sector setting.
·
Must be a team player and have the
ability to execute and manage multiple tasks with minimal supervision.
·
Ability to follow directions and
independently complete assigned tasks (written or verbal).
·
Ability to work a varied schedule to
include early mornings, weekends and some evenings.
·
Ability to lift and carry up to 30
pounds (14 kilograms) floor to waist.
·
Ability to work with sensitive
information and maintain confidentiality.
Business Development Officer
Job Description
Heifer International is an equal
opportunity employer. All qualified applicants will receive consideration
for employment without regard to race, religion, color, national origin,
gender, gender identify, sexual orientation, age, status as a protected
veteran, among other things, or status as a qualified individual with
disability.
Function
The Business Development Officer
under the overall guidance of the Project Coordinator, will provide overall
leadership in designing and implementing appropriate interventions within the
project with the objective of developing the producer organizations in the project
into strong and profitable farmer business organizations and entities. This
will be achieved through capacity building of the organizations in business
planning and management, development of management structures and systems, the
provision of business advisory services and the development of key marketing
and financial linkages in financial services, input services and strong
partnerships with both public and private organizations. The interventions to
be led by the Business Development Officer seek to increase the overall level
of competitiveness of the dairy production business within the farmer producer
organizations
Essential Character Traits
Intellectual curious, Professional
judgement, Effective communicator, pragmatic, inspirational and Team player
Responsibilities And Deliverables
Business Development (30%)
Deliverables
·
Provide direct technical assistance
to farmer-based hub businesses through research and development of business
plans, strategies and other business advisory.
·
Facilitate development of business
planning guidelines and conduct of strategic business planning sessions for
Producer Organizations.
·
Provide support the hubs in exploring
new business opportunities and innovations
·
Guide and assist undertaking of
business and feasibility analysis and in preparing business plans for the new
opportunities.
·
Develop business models, clearly
showing the value proposition of hubs to members and how it will leverage the
opportunities in the production and market environment to deliver value.
·
Provide advice and assistance in the
establishment and maintenance of business and financial records keeping
systems.
·
Undertake regular monitoring and
business performance analysis.
·
Develop the capacity of the 7 farmer
producer organizations to implement plans and adopt best business practice.
·
Identify and develop investment and
financing options in for the farmer producer organizations with a view to
increasing returns to their members.
·
Prepare periodic reports and document
best practices and lessons learned.
Cooperative Governance and Management
(30%)
Deliverables
·
Provide support in establishing and
operating market structures (e.g., collection centers, market centers,
processing facilities, chilling centers, etc.).
·
Facilitate the transformation of
producer organizations (POs) into formal dairy collective enterprises that will
stimulate dairy production.
·
Facilitate and monitor
pre-cooperative\producer association orientation activities in the self-help
groups (SHGs) and clusters of SHGs as they develop into cooperatives/producer
associations and Associations in the AVCD II project.
·
Assist to develop guidelines for the
formation, management and governance of cooperatives/Hubs/Producer groups.
·
Coordinate and build up linkages and
networks with the appropriate government Cooperative Office and other
organizations, as required.
·
Provide ongoing support to member
organization with the view to increase production and business capacity.
Capacity development (30%)
·
Facilitate the capacity building of
the Cooperative/union governing board and management in effective and efficient
decision making, financial management, human resource management, operation and
strategic planning and implementation, conflict management and democratic
governance.
·
Support the Producer Organizations to
put in place and implement efficient financial management systems and build
their capacity in all aspects of financial management.
Deliverables
·
Design, develop and deliver business
management training packages/modules, in liaison with other relevant project
staff.
·
Identify and carry out a
comprehensive capacity assessment of the potential farmer producer
organizations for the project to partner with and thereafter develop and
deliver a capacity building program.
·
Develop capacity building and
operationalization of the business and marketing plans of the producer
organizations/Hubs through joint planning, monitoring, and collaboration with
the Training, Animal Well-being and Enterprise Development manager.
·
Facilitate the capacity building of
the Cooperative/union governing board and management in effective and efficient
decision making, financial management, human resource management, operation and
strategic planning and implementation, conflict management and democratic
governance.
·
Build capacity of the Board and
Management of the producer organizations to monitor and track their key
business management parameters.
Collaboration towards a common goal (5%)
·
With the Enterprise Development
manager, develop the business hubs of the cooperatives with backward and
forward linkages into the total value chain.
Deliverables
·
Incorporate within the framework of
the project, potential ‘win-win’ business opportunities which can attract
different value chain actors to engage in transnational relationships with the
farmer producer organizations and develop a platform for the achieving these
partnerships.
·
Identify key private sector actors in
the dairy value chain for the project and farmer business organizations to
partner with that include financial, input service providers, extension service
providers and all other relevant actors.
·
Work in close coordination with the
relevant project staff on quality assurance and control for all livestock-based
products for processing, packaging, marketing, and distribution.
·
Participate in the organization and
implementation of Business development related Training of Trainers for project
partners, cooperatives and project farmers.
Any other duties as assigned by the
supervisor (5%)
·
This will be dependent on the
specific duties assigned.
Qualifications
·
Bachelor’s Degree in Agricultural
Economics, Agricultural Business management, Rural Development, Animal
production with post graduate diploma or experience in Business management or a
related field is required.
·
Experience implementing activities in
large, complex projects in challenging environments.
·
Minimum 4 years field and technical
experience working on agribusiness development projects.
·
Significant experience in building
public/private partnerships, preferably in the dairy sector.
Required Experience
Most Critical Proficiencies
·
Strong business skills, leadership,
strategic and innovation skills.
·
Strong communication skills both in
English, Swahili, and other local languages of the cluster area.
·
Demonstrated knowledge of the latest
developments in advancing good/best practices in value chain development that
reaches women, youth, the poor, and underprivileged.
·
Demonstrated creativity, ability to
think systematically, willingness and ability to incorporate innovative
solutions and design catalytic activities within the value chain (e.g. the
concept of quality-based pricing).
·
Demonstrated ability to design and
implement strategies aimed at providing institutional capacity building to key
partner institutions with a view to build a more efficient, competitive, and
sustainable livestock industry. This requirement is in line with the need to
have in-built ‘exit strategies’ within the project as a measure of ensuring
that there are self-sustaining businesses by project end.
·
Knowledge of and experience in
setting up cottage industries for processing locally branded dairy products
(e.g. cheese, butter, fortified milk and yoghurt among others), poultry (eggs
and meat) and vegetables for onward supply to niche and markets as well as
implementing supply promotion/stimulation strategies in the context of the
sub-sectors.
·
Experience in facilitating
establishment of strategic alliances and joint ventures with local and foreign
processors.
·
Knowledge and experience in strategic
business planning and business analysis.
·
Demonstrate ability to undertake
market assessments and use the information generated to support the producer
organizations to leverage these opportunities to remain competitive.
·
Knowledge of equity financing (e.g.
venture capital and/or private equity investing).
·
Strong computer literacy, preferably
with Microsoft Office Suite.
Essential Job Functions and Physical
Demands
·
Excellent interpersonal skills with
the ability to relate to individuals diplomatically and tactfully.
·
Ability to integrate financial
services within the value chains with the view to foster trust and build strong
relationship between chain actors and financial service providers.
·
Must be courteous, honest and of high
integrity, especially in high-pressure situations.
·
Proven interpersonal and
communication skills with ability to relate to individuals and groups
diplomatically and tactfully.
·
Self-starter and self-motivator with
the ability to work in a multicultural and multi-sector setting.
·
Must be a team player and have the
ability to execute and manage multiple tasks with minimal supervision.
·
Ability to follow directions and
independently complete assigned tasks (written or verbal).
·
Ability to work a varied schedule to
include early mornings, weekends and some evenings.
·
Ability to lift and carry up to 30
pounds (14 kilograms) floor to waist.
·
Ability to work with sensitive
information and maintain confidentiality