Sheer
Logic Management Consultants is seeking to engage dynamic individuals for an Administrative
Assistant position for one of our clients.
Responsibilities
·
Manage the reception; including
receiving, screen and transferring calls to relevant staff
·
Interface with the visitors to the
office, welcoming guests and responding to enquiries
·
Collecting, sorting, distributing and
preparing mails, messages and courier deliveries
·
With assistance from the Office
assistant, making coffee and tea for staff and visitors
·
Support organization on meetings and
conferences
·
Provide secretarial support to staff
when need arise.
Administrative services
·
Liaise with ICT providers to ensure
ICT administration is effectively carried out and internal IT issues are
addressed
·
Management of consumables stock and
oversee office maintenance, repairs and cleaning and re-order of goods.
·
Management of assets, utilities and
consumables – telephone usage, photocopying & printing
·
File data/documents and maintain
records by making sure relevant documents are filed properly.
·
Maintaining cleanliness and
orderliness in the office, with the help of the office assistant.
·
Assist on management of accounts for
suppliers of office supplies and other service providers, including internet,
phone, electricity, and advising when services are due for payment.
·
Asset management and maintenance.
·
Enhance the office outlook.
·
Provide administrative support on
statutory liaison.
·
Taking minutes of meetings in a
professional way then having them approved before being filed.
·
Supervising Office assistant
·
Taking care of other staff related
activities as may be determined by the Head of Finance & Administration
Logistics and Travel
·
Managing staff travel and related
accommodation bookings for staff
·
Organization of functions of
workshops and meetings
·
Coordinate internal meetings,
workshops, retreats and conferences
Procurement management functions
·
Support procurement function
·
Establish and maintain good
relationships with key suppliers
·
Processing orders of supplies
·
Take minutes during the Procurement
Committee meetings
Accounting and Finance functions
·
Management of payables
·
Manage petty cash as per policy and
guidelines
·
Statutory payments and returns
Communication
·
Making sure all emails enquiries on
the info account are attended to and responded to promptly
·
Carrying out any other duties as
assigned from time to time by the management
Qualifications
·
A degree holder in Management or
Administration with office management practical knowledge
·
5 years’ experience in similar
position.
·
Previous experience in an
International NGO.
Skills
·
Public Relations, Front Office
Management, Secretarial and Cooperate Communication.
·
Proficiency in Microsoft Office Suite
·
Proven office organizational and file
management skills,
·
Excellent communications skills:
(with all levels of people i.e. public, staff, partners, donors offices, CEO’s,
Government officials, service providers)
·
Excellent team player with good
inter-personal relationship
·
Excellent computer writing skills –
(minutes and workshop reports) Strong ability to
multitask, an eye for details and high level of
accuracy Highly self-organized, coordination and
ability to work under pressure
·
Ability to work with minimum
supervision, and possess problem solving skills
·
Understanding of the development
sector, current trends and willingness to learn Understanding of the Navision
ERP
·
Basic accounting knowledge and
experience
How to Apply
