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Vacancies in a FMCG Company in Nairobi, Kenya

Job Title: Stores Supervisor – FMCG

Industry: Manufacturing – Soft Drinks
Location: Nairobi
Gross Salary: 50k
Our client is one of the largest manufacturer and distributors of assorted beverages.
They seek to hire an experienced Stores Supervisor who will be tasked with overseeing smooth running of all stores activities, collaborating with other departments in terms of material, insurance, and fuel management.

Responsibilities
·         Receiving goods from suppliers
·         Issuing of company assets (coolers) and maintaining track record of the same
·         Monitoring all stores transactions through overseeing that each and every document has been captured in the stock movement.
·         Overseeing and supervising store staff.
·         Raise purchase requisition for all raw materials.
·         Oversee that receipts of all raw material are done procedurally.
·         Conducting regular audits of stores physical and practical condition to ensure quality
·         Coordinating cooler repairs within Nairobi and upcountry.
·         Overseeing that fleet materials are received and issued accordingly.
·         Making sure that company disposal materials are done procedural
·         Oversee fuel management (receiving from petroleum companies and overseeing distribution to company vehicles).
·         Organize daily, weekly, monthly and annual stock taking exercises and reconciliation.
·         Implement improvement processes and systems to reduce inventory shortage , minimize
·         Costs and maximize working capital.
·         Creating, analyzing and maintaining inventory levels within set parameters for Minimum/maximum quantities, while periodically reviewing to adjust for changes in business and inventory needs.
·         Overseeing that inventory is moved by scheduling materials to be moved to and from warehouse, coordinating inventory transfers with related departments.
·         Maintaining storage area by organizing floor space, adhering to storage design principles, and recommending improvements.
·         Working within re-order levels and ordering at the right time.
·         Monitoring and implementing all customer complaints either in terms of quality and deliveries.
Qualifications
·         Diploma in purchasing and supply Management
·         Degree in procurement/ supply chain management will be an added advantage.
·         Must have at least 3 years’ experience at supervisory level in stores/ warehouse environment
·         Must be computer literate
·         Knowledge on storage technics
·         Knowledge on data handling, security and management
·         Respect of deadlines
Key Performance Indicators
·         Timely stock taking exercises and reconciliation
·         Reduce inventory shortage, minimize Costs and maximize working capital.
·         Timely ordering and working within re-order levels.
·         Ensuring that all documents have been captured in the stock movement.
·         Timely Raising purchase requisition for all raw materials.
·         Ensuring timely stock taking exercise and reconciliation

Job Title: Accountant – Payables (FMCG)
Industry: Manufacturing – Soft Drinks
Location: Nairobi
Gross Salary: 45k
Our client is one of the largest manufacturer and distributors of assorted beverages.
They seek to hire an experienced Accountant – Payables who will be tasked with supporting the Senior Accountant in the execution of accounting processes.
Responsibilities
Financial Accounting Control
·         Ensure that all accounting entries are accurate and verified by the Senior Accountant before posting it in the system.
·         Ensure that all import bills and suppliers’ invoices are accurate and properly accounted within the stipulated period.
·         Ensure that all journal entries are approved by the Senior Accountant and FM before posting it in the system.
·         Ensure that all accounting entries and cheque payments are prepared and posted timely and accurately in the system.
·         Ensure that end of every period closure the ageing report of vendors is scrutinized and sent to the Senior Accountant\FM for MIS reporting.
·         Ensure that all petty cash vouchers are correctly posted in the system as and when the reimbursement level is reached.
Treasury and Banking Controls
·         Provide a daily report on the fund position.
·         Prepare the bank reconciliation statements daily for all the current accounts.
·         Ensure that the cheques issued are posted in the cheque issue register.
·         Ensure that all petty cash vouchers are reimbursed accurately.
·         Ensure that (RTGS) Real time gross settlement and bank transfers are done accurately and timely.
MIS
·         Ensure that the daily report on the fund position is circulated by 9 AM every morning.
·         Ensure that the month end closure procedure for expense provision is strictly adhered in terms of time lines and accuracy.
·         Ensure that end of every period closure the ageing report of vendors is scrutinized and sent to the Senior Accountant\FM for MIS reporting.
Fixed Assets Control
·         Ensure that documents relating to asset acquisition are filed separately for statutory audit and government audit purposes.
·         Ensure that all new additions to assets have been labeled with the numbers appearing in the fixed asset register.
Inventory Control
·         Conduct a physical check of Concentrates, Sugar and Crowns every Monday.
·         Consolidate the physical stock statements of Concentrate, Crowns Sugar and Fuel against the book stock on Tuesday.
·         Highlight the variance to the Senior Accountant.
Month End Financial Period Closure Controls
·         Ensure all import related invoices and vendor invoices are properly accounted.
·         Ensure that all assets acquired in the relevant period are properly capitalized.
·         Ensure that all month end provisions are adequately provided to the Senior Accountant.
·         Ensure that all vendor accounts are reconciled properly.
·         Ensure that the salary payable control account and employee statutory liabilities have a nil balance after the salary and statutory dues are paid.
Statutory Audit Requirements
·         Coordinate with the auditors for physical verification of Crowns, Concentrates and Fuel.
·         Circularization of vendor balances and obtaining confirmation as required by statutory auditors.
·         Complete all schedules and tie them with the Trial Balance within 30 days from the date of closure of the yearend financial accounting period.
·         Coordinate with the auditors during the audit and provide them all the information requested by them.
Internal Audit Requirements
·         Provide all the information and support requested by the Internal Audit Team.
·         Ensure strict adherence of all the recommendations of the Internal Audit Team.
Statutory Compliance Control
Ensure that the following returns are scrutinized for their accuracy and filed with the Government Authorities on or before the prescribed date.
·         VAT Return
·         PAYE Return
·         NSSF, NHIF, HELB, DIT Returns
·         Withholding Tax Return
·         Any other periodic statutory returns
·         VAT Withholding
·         Standard Levy.
Other Areas of Control
·         Keeping a diligent eye on cost saving measure.
·         Ensure compliance of responsibility and authority matrix documents.
·         Interface with the IT Manager as and when required for change in system policies.
·         Any other financial area that is assigned by the management.
Qualifications
·         Diploma in any field related to finance or Degree in Business management –Finance option would be added advantage.
·         Certified public Accountant Kenya
·         3 years of experience in the field of Finance.
·         An acute inner sense of evaluating customers based on their track record.
·         Proficient in computer usage and knowledge of ERP systems (Both Sage & Navision)
·         Team player, who works well across functions and levels
·         Experience in the Soft Drinks business would be an added advantage
Key Performance Indicators
·         Suppliers’ invoices are accurate and properly accounted within the stipulated period.
·         All accounting entries and cheque payments are posted timely and accurately in the system.
·         Bank reconciliation statements are prepared daily for all the current accounts
·         100% accuracy in the reimbursement of all petty cash vouchers
·         Physical check of Concentrates, Sugar and Crowns is done on a weekly basis.
·         Nil balance in salary payable control account and employee statutory liabilities after salary and statutory dues are paid.
·         All assets acquired in the relevant period are properly capitalized
How to Apply
If you are up to the challenge, possess the necessary qualification and experience; please send your CV to vacancies@corporatestaffing.co.ke only quoting the job title on the email subject (Accountant – Payables (FMCG)) to before Thursday 2nd May 2019.
Kindly indicate current/last salary on your CV.
N.B: We do not charge any fee for receiving your CV or for interviewing.
Male candidates are encouraged to apply.
Only applicants meeting the strict criteria outlined above will be contacted.

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