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NGO Jobs in Kenya - Self Help Africa

Self Help Africa Is an international NGO dedicated to the vision of an economically thriving and resilient rural Africa.

We have 50 years of experience working with smallholder farmers, farmer associations, cooperatives and agribusinesses across Africa to help farmers grow and sell more food, improve diets, diversify incomes and make their livelihoods more sustainable and resilient to external shocks.
SHA has been working In Kenya since 2005 implementing rural development, sustainable food and livelihood security programs.
Self Help Africa Kenya seeks to recruit a suitable candidate to fill the position of:
Job Title: Office Assistant
Department: Finance & Administration
Location: Kisumu
Reports to: Administration & Logistics Officer
Benefits: 21 days annual leave, Medical Insurance, 25% leave allowance and 10% Employer pension contribution
Annual Gross salary: Ksh. 480,000
Expected Travel: Minimum travel will be required
Job Purpose: The job holder will be responsible and accountable for managing all administrative and finance related activities of the Kisumu office.
Key Responsibilities:
Administration
·         Organize for meetings in the office and those at conference facilities
·         Take minutes in working group meetings
·         Ensure the security of the office by being in charge of opening and closing of the office
·         Sourcing of quotations for Hotels, office items and other work related issues, as may be directed from time to time
·         Ensure that service rendered as appropriate and report on their status
·         Ensure that the office cleaning is done appropriately and on time
·         Ensure that the Monday staff refreshments are made available
·         Ensure that staff airtime is distributed on time to the respective staff
·         Maintain the office petty cash and account to Head office when it is utilised
·         Manage the use of office stationery
Finance
·         Maintain the records of all office assets and inventory/supplies, and ensure that they are adequately secured and allocated as directed by the Office Manager.
·         Conduct a quarterly physical fixed assets verification on all assets held in the Kisumu office and prepare a report that should be submitted to the Office Manager
·         Assist the finance team with partner financial monitoring, when called upon to do so
·         Ensure that the payments to the various service providers are done on time; such as Internet, Utilities, Security, Newspapers, Rentokil and Rent
Logistics
·         In liaison with the Administration & Logistics Officer, coordinate logistics for staff visiting the project(s)
·         Ensure secure and appropriate parking is secured for office vehicles
Any other duties as periodically assigned by the line manager.
Key Relationships:
Internal
·         HR & Admin Manager
·         Project Accountant(s) and Finance Officer
·         Head of Finance and Administration
·         Programme Staff
External
·         Partner organisations
Qualifications and Experience:
Essential
·         Certificate or Diploma in Business Administration or its equivalent from a recognized institution
·         Proficiency in MS Word, Excel and Outlook,
·         1 year proven experience in office management with an INGO
·         Basic knowledge of financial processes / bookkeeping an added advantage
Self Help Africa is committed to equal employment opportunities
This Job Description only serves as a guide for the position and SHA reserves the right to make necessary changes.

Job Title: Humanitarian Manager
Department: Programmes Department
Location: Dublin or Nairobi or London
Contract Type: Three-year fixed term
Salary: Commensurate with experience
Reports to: Programmes Director
Travel: 30%
Job Purpose: Grow the humanitarian function in what has been a development focused organisation. Increase SHA’s profile as a humanitarian actor, grow humanitarian funding and support the country offices to develop humanitarian expertise.
Key Responsibilities:
The Humanitarian Manager is responsible for all aspects of Self Help Africa’s humanitarian work.
These responsibilities include:
·         Developing and implementing a three-year humanitarian plan

·         Generating humanitarian income
·         Mapping of humanitarian space and identifying potential partners for collaboration
·         Assess capacity gaps in humanitarian response at head office and county office (CO) level and working to develop skills in relevant areas such as cash programming, the development of refugee livelihoods, etc.
·         Working with the Compliance and Finance Manager to ensure the appropriate policies and procedures, including to safeguarding, are in place, complied with and regularly reviewed against best practice
·         Working with SHA’s technical team of advisors in agriculture, nutrition, gender and inclusion, M&E and enterprise to develop appropriate programme methodologies for humanitarian contexts
·         Advising SHA’s Management Team (MT) on trends, pending crises, humanitarian standards, and sectoral coherence/opportunities with SHA’s current work
Finance: supporting finance in programming and annual budget process
Security: advising the MT and country on security and ensuring that humanitarian and other related staff are adequately trained on security
Risk: supporting the MT and COs on managing risks associated with humanitarian work, updating the Humanitarian Risk Register and integrating it into SHA’s Risk Register
Donors & networking
·         Networking with humanitarian donors particularly Irish Aid, as well as key INGOs, etc.
·         Represent SHA in the Irish Emergency Alliance (IEA) and in Dóchas Humanitarian Working Group
Emergency Response
·         Taking the lead in the organisation for emergency response
Ensuring prompt responses to chronic or sudden onset humanitarian emergencies
·         Developing processes and procedures for emergency response Overseeing prompt responses to chronic or sudden onset humanitarian emergencies in country programmes
·         Supporting needs assessments and response planning
·         Building SHA’s capacity to implement crisis response with partners
Standards & Compliance
·         Ensuring emergency response planning and implementation is in line with SHA’s standards, including donor compliance and accountability to beneficiaries, donors and other stakeholders
·         Ensuring that SHA meets with global standards such as Sphere
·         Developing as necessary SHA’s own humanitarian standards
Training, development & capacity building
·         Providing technical guidance on humanitarian programme approaches, undertaking as required research and development of internal policy and guidelines
·         Set up internal Humanitarian Working Group to discuss new developments, share best practice, etc.
·         Build capacity and train staff to enable first phase response
Key Relationships:
·         Internal – MT, Programmes team, technical team, country programmes
·         External – donors, humanitarian networks, partner INGOs
Qualifications,Knowledge and Experience:
Essential:
·         Five year’s overseas experience in implementing humanitarian programmes, with at least three years of senior management experience
·         Notable experience of deployment in response to rapid and slow onset emergencies, including in a programme lead role
·         Experience supporting strategic programme development including successful proposal development for humanitarian donors
·         Experience in developing security protocols and in contingency planning
·         Strong evidence of good interpersonal and communication skills
·         Budgetary and financial management skills
·         Highly flexible and organised, able to manage multiple, simultaneous demands and willing to take on new tasks on an ad hoc basis
·         Ability to work both on own initiative and as part of a team in a high-pressure environment while adhering to deadlines
·         Strong theoretical understanding of the localisation agenda and experience of engaging and working with local partners, ideally including the development of partnership strategies for emergency response
·         Experience of engaging with cluster coordination systems and key international humanitarian networks
·         Experience working with stakeholder feedback and complaints and response mechanisms
Written and spoken French would be an advantage
Application Requirements
Please submit a completed Application Form, C.V and Cover Letter outlining your suitability for the role to recruitment@selfhelpafrica.org by 5pm (IST) on Monday 13 May 2019.
Make it clear which position you are applying for by writing the position in the subject line of your e-mail [+ Your name]”. Please note incomplete applications will not be considered for shortlisting.
Please click the link to download the Job Description
All candidates offered a job with Self Help Africa will be expected to sign Self Help Africa’s Safeguarding Policies and Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. Specific roles may require Police/DBS/Garda vetting.
Self Help Africa is an Equal Opportunities Employer

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