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NGO Jobs in Kenya - FEMNET

The African Women’s Development and Communication Network (FEMNET) is pan-African based, membership organisation established in 1988 to amplify African women’s voices and advance women’s and girls’ rights and gender equality.

With the support of EU, we are seeking an exceptional, passionate, dynamic person with the necessary core competencies in the following position:
Compliance / Grants Coordinator
Ref: GC/03/2019
Functionally Reports to: Finance HR and Administration Manager

Overall Purpose of the Job: The Compliance/ Grants Coordinator will work closely with other staff including Regional Project Manager, Financial / Project Accountant and the MEL Coordinator to maintain quality grants coordination, and ensure compliance to policies, procedures and reporting guidelines applicable to EU and other grants.
S/he will handle the contractual obligations with all the third parties and the co-Applicant, and coordinate risk management and systems set up of the entire EU and other actions, including handling documentation.
Main Duties include:
·         In consultations with colleagues and consortium members, draft and develop Sub-grants Manual for the EU project.
·         Coordinate pre-award audits / due diligence of possible Sub-grantee organisations, in addition to audits during implementation and at close-out, as needed and identified in the Sub-Grants Manual and in coordination with the Finance and Admin. Manager.
·         Review Sub-grant applications to ensure they align with the grants manual and the Project’s objectives.
·         Prepare Sub-grant agreements; ensure completion of required documentation in line with back-office grant agreement and diligent follow-up on grant reports.
·         Update the Sub-Grants Manual per current EU regulations as well as FEMNET policies and handle updates on the manual.
·         Coordinate training as may be needed, such as for various potential sub-grantee organisations and internal staff where applicable, with specific attention to all tax, financial and administrative issues and recommend improvements to various systems.
·         Monitor financial management of Sub-grant funds to ensure consistency with agreed technical plan and actual implementation, and monitor the projected expenditures against their actual incurrence in line with sub-grant agreements and back-office partner regulations.
·         Provide monthly reports on grants budget for project management team.
·         Monitor technical implementation of grants to ensure timely progress and according to submitted technical reports, proposed strategy and work plans.
·         Work with management in programmatic monitoring and evaluation, and continual quality improvement, and support monitoring of sub-grantees as may be necessary.
·         Ensure project financial reports are compiled, aligned with narrative reports and submitted in a timely manner to keep all stake holders informed.
·         Monitor program budgets and expenditure and coordinate with other project team members to ensure effective and efficient operations.
·         Perform general grant and other financial and accounting duties in compliance with all relevant international accounting, audit and reporting standards.
·         Perform all other relevant duties that may be needed to ensure the overall efficient implementation of the EU-project activities, and any other assigned projects.
Qualifications, Skills and Experience
Minimum Tangible Qualifications:
·         Bachelor’s degree in business administration, accounting, finance or relevant discipline.
·         5 years’ experience in EU grants design and administration, management and oversight
·         Familiarity with wide Contract Management and Grants Management policies and procedures of EU and major donors/ funding partners.
Preferred Qualifications:
·         Qualified Accountant ( CPA-K, ACCA, CMA or equivalent qualifications)
·         Master’s Degree in business administration, accounting or finance
·         Persons with additional relevant trainings in monitoring and evaluation.
·         Experience previously working on EU projects in a Grants Compliance Officer /Manager or similar capacity.
·         Must have hands on experience in use of networked common accounting and/or ERP, on-premise or cloud based systems, using QuickBooks, Sun system, SAP Oracle etc.
Other Attributes
·         Experience developing grant applications and possess the ability to identify and develop risk minimisation strategies to ensure adherence to donor and grant requirements.
·         Excellent written and interpersonal skills.
·         Demonstrated ability to communicate effectively in English, both verbally and in writing
·         Strong relationship management skills, with the ability to communicate professionally at all levels, across donors, partners, and management.
·         Positive and self-motivated approach, as well as organizational and time management skills to ensure S/he manages conflicting deadlines.
Remuneration: will be in line with the set procedures of the organizations which consider the experience and qualifications of the candidate.

Monitoring and Evaluation Coordinator
Ref: ME/04/2019
Functionally Reports to: Regional Project Coordinator
Line Reports to: Monitoring and Evaluation Officer – FEMNET
Overall Purpose of the Job: Monitoring & Evaluation Coordinator – will be responsible for supporting the Regional Programme Manager and other staff particularly in monitoring, evaluation, accountability, learning and research to ensure effective and efficient project implementation.
She/he will also lead the evaluation of activities during project implementation, develop tools, support sub-grantee CSOs and conduct monitoring visits as well as coordinate the MEL activities during the mid-term and end of project evaluation ensuring indicators are tracked, results are harvested.
Specific, duties and responsibilities will be to:-
·         In collaboration with Regional Project manager, FEMNET M/E Officer and other colleagues, design and execute project monitoring, evaluation and reporting systems and tools
·         Lead the planning and implementation of all project M&E activities
Working with the Coordinator and M&E team
·         Design and implement Monitoring and Evaluation system in line with project logframe
·         Design data collection tools to verify indicators identified in the project plan
·         Develop and implement a plan for including project partners in the monitoring and evaluation of all project activities
·         Ensure project reporting is reflected in target CSO’s systems and processes and that accurate output data is shared with the project team
·         Develop and implement a Performance Monitoring Plan for the project and regularly identify planning and M&E Information requirements for the project
·         Ensure the project has M&E Standard Operating Procedures and guidelines being followed during implementation
Working with the project team,
·         Support monitoring of all project activities, expenditures and progress towards achieving the project output
·         In collaboration with colleagues, recommend further improvement of the existing logical frame work.
·         Plan and conduct a baseline and end-line survey for the project
·         Assess the capacity needs in relevant project teams and partners in monitoring, evaluation and learning methods that measure outcome/impact at different levels;
·         Support the design and lead training and other capacity building initiatives on monitoring and reporting systems for the project relevant partners.
·         Support the project teams to record and analyse project performance and data
·         Conducting an analysis on a quarterly basis and make recommendations to improve the project based on this analysis.
·         Work with the Regional Project Coordinator to develop interim and final progress reports.
·         Coordinate and support agreed M&E field/partner -CSO visits.
·         Coordinate the periodic submission of data from partner CSOs
·         Compile quarterly, bi-annual and Annual Monitoring, Evaluation and Learning reports for the project
·         Review reports, audits and evaluations, identify learning opportunities based on identified problems, review solutions and identify how to feedback this information into programmes, training and capacity building;
·         Document best practices and share them in different formats to ensure that others learn from them and adopt them where appropriate.
Support evidence based decision making & Other duties
·         Analyse monitoring and reporting data and communicate timely to relevant staff so that results of analysis inform project decision making

·         Conduct quarterly project performance reviews with project staff and other stakeholders and monitor implementation of actions
·         Prepare periodic project reports such as key performance indicator reports, donor quarterly reports, bi-annual and annual reporting requirements
·         Support the Project Manager in preparing data for internal and external reports as required
·         Perform any other duties that the Officer may be assigned from time to time.
Qualifications, Skills and Experience
Minimum Tangible Qualifications
·         Bachelor’s degree in social sciences or any relevant discipline from a recognised university
·         Have good and proven knowledge on different monitoring and evaluation frameworks and tracking tools.
·         Experience in training others in monitoring and evaluation
·         IS and IT competency, especially in using ERPs or any other software packages for design, data entry and analysis is added advantage.
Preferred Qualifications:
·         Master’s Degree in relevant field of study (Economics, Sociology, rural development, M and E) or equivalent work experience.
·         5 years’ experience in the development sector including specific monitoring and evaluation experience (M&E Systems and tools design and implementation, data collection, entry, analysis and reporting).
·         Additional training in M&E and Experience in MEL system design and implementation;
·         Experience previously working on EU projects in Monitoring and Evaluation or similar capacity.
·         Fluency in written and spoken English with exceptional written and verbal communication skills
Other derivable and attributes
·         Knowledge of relevant national, regional and international gender mainstreaming strategies and frameworks in the areas of gender and development, strengthening of institutional and operational capacities of CSOs, technology transfer, advocacy and campaigns.
·         Result orientated, highly self-motivated and have demonstrated analytical skills and be able to work to meet strict deadlines.
·         The successful candidate will thrive in a multi- cultural environment as part of a rapidly growing and developing organisation and be personally committed to FEMNET’s vision and mission.
Remuneration: will be in line with the set procedures of the organizations which consider the experience and qualifications of the candidate.

Financial / Project Accountant
Ref: PA/05/2019
Functionally Reports to: Finance, HR and Administration Manager
Overall Purpose of the Job
The Financial Project Accountant will support financial and grants management of primarily EU Project, and various projects ran by FEMNET.
The person will ensure that the day-to-day accounting operations and financial management functions of the sub-grantees are performed in accordance with internal policy and procedures.
Will also assist programmes staff in developing and seeking approvals for activity budgets and expenditure; Maintain accurate records of financial transactions in order to monitor financial status and progress of project activities; Ensure all relevant accounting data are updated, reconciled and fully supported; Work closely with the Finance, HR and Admin Manager to review and account for procurement transactions and ensure adequate supporting documentation, accuracy of amounts and control over payment.
Main Duties include:
·         Ensure timely processing of project financial and accounting data, confirming such data; in accordance with the laid down procedures and policies, accurate, complete, adequately supported by all underlying appropriate documents, correctly coded to appropriate expenses and project budget lines and donor codes/ class, and preparation of the payment instrument in line with FEMNET
·         Finance Policy and Accounts Procedure Manual and other applicable procedures.
·         Ensure timely project financial reporting – producing monthly and quarterly actual v budget (variance) analysis and other management information that may be required from time to time,
·         Ensure that all Sub-grant payments are processes on schedule, and confirmation / acknowledgement of receipts are received by FEMNET.
·         Review field expense reports for accuracy and completeness, forward them for approval by Finance and Administration Manager and prepare relevant respective journals.
·         Review the Project ledger in the accounting system ensuring completeness and accuracy and propose correcting entries for the approval of the Finance and Administration Manager.
·         Constantly monitor systems to record and reconcile expenditures, balances, payments, statements and other day-to-day financial transactions relating to the project.
·         Prepare monthly project bank and cash reconciliations, and forecasts, and forward them for necessary approvals as per FEMNET’s applicable Policies and procedures..
·         Extract monthly updated project financial reports for review by the Finance and Administration manager and the Regional Project Manager.
·         Assist the Finance & Admin manager in enforcing the Organisation’s internal control systems.
·         Assist in the preparation of the project annual budget, financial projections for year-end forecasting.
·         Assist in external audit coordination of the project/ fund Accountability statement, including preparation relevant audit schedules or as may be assigned.
investigating variances of project costs
·         Ensuring sub-grant financial reports are up to date and in line with project required reporting templates.
·         Ensuring transactions processed fully comply with host country- Kenyan laws and regulations
·         Support finance and admin. department in its function as procurement focal centre, to drive the implementation of procurement policies and plans, aimed at cost effective acquisition of high quality materials, goods, consultancies and non-consultancy services;
·         Assessing risks using sensitivity analysis approach especially using margin of safety for the relevant factors, and scenario building ( for more than one factor)
·         Contributing on operational and strategic issues as a member of the Finance and Admin. team
·         Undertaking any other duties that might, from time to time, be assigned;
·         Ensure expenditure are incurred and reported in line with contractual agreements;
·         Provide financial guidance and supervision to staff that might be assigned to work under him/her including interns, with regards to donor reporting etc.
Qualifications, Skills and Experience
Minimum Tangible Qualifications
·         A Bachelor’s degree ( accounting option or other business, accounting or economics related discipline), from a recognized reputable university.
·         A minimum of 4 years’ experience in a similar position at an international or regional Not-for-Profit organisation and deep working knowledge in NGO accounting and reporting.
·         Strong IS and IT Skills (including experience in use of MS office packages or related computer applications)
Preferred Qualifications:
·         Qualified Accountant (CPA-K, ACCA, CMA or equivalent qualifications)
·         Must have hands on experience in use of networked common accounting and/or ERP, on-premise or cloud based systems, using QuickBooks, Sun system, SAP Oracle etc.
Other Attributes:
·         Ability to read, analyse, and interpret complex financial data.
·         Ability to respond effectively to inquiries or complaints.
·         Good communication (oral & written) & interpersonal skills;
·         Good time management
·         Good time management, ability to multi task and perform under pressure
·         High sense of confidentiality, initiative and good judgment
·         A person of high level of integrity and ethical standards
·         Able to observe and enforce internal controls
·         Fully understands and applies relevant and irrelevant costs for decision making
·         Conversant with Cost Benefit ( CBA) Analysis
Remuneration: will be in line with the set procedures of the organizations which consider the experience and qualifications of the candidate.
Applications: Interested applicants should send their intent letter (not more than 2 pages responding to each major requirement), accompanied by resume with names and addresses of 3 professional referees (not more than 3 pages including telephone and e-mail)
Applications are by e-mails only, sent to:
Please indicate the reference on the subject line as for position you are applying for e.g. Project Accountant – (Ref: PA/05/ 2019)
Deadline for submission of applications is on 26th April, 2019.
Please note: Only complete applications will be reviewed, and only candidates who have been selected for interview will be contacted. The position is open to African citizens who are legible to work in Kenya, young women & women living with disability are encouraged to apply.

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