Government Jobs in Kenya - Anti-Counterfeit Authority

Anti-Counterfeit Inspector II (3 Posts)

Anti-Counterfeit Inspector Jobs, Legal Jobs, Anti-Counterfeit Authority Jobs

Job Reference: ACA/AI/8 

Starting Basic Salary: – Kshs 64,481

Responsibilities

An Anti-Counterfeit Inspector II will perform a variety of Enforcement duties of limited scope and complexity under appropriate guidance and supervision of Anti-Counterfeit Inspector I.

The Anti-Counterfeit Inspector II is responsible to Anti-Counterfeit Inspector I for:-

·         Drafting charge sheets and filing cases in courts;

·         Ensuring safe custody of exhibits;

·         Investigating complaints from intellectual property rights owners;

·         Ensuring that witnesses attend court through witness summons;

·         Assisting in conducting prosecution of cases;

·         Taking part in compiling court files/cases;

·         Conducting raids on suspected counterfeit goods;

·         Entering, inspecting, seizing and detaining suspected counterfeit goods;

·         Carrying out follow ups on cases of complaints on counterfeit goods;

·         Sampling goods for testing and analysis;

·         Compiling reports on suspected counterfeit goods;

·         Entering goods into the inventory and transferring them into the counterfeit goods depot;

·         Perform any other duty as may be assigned.

Qualifications

For appointment to the grade of Anti-Counterfeit Inspector II, a person must have:-

·         A Bachelor’s degree in Law, Criminology or related disciplines from a recognized institution;

·         At least two (2) years working experience in litigation, criminology or law enforcement; and

·         Demonstrated administrative and professional competence in work performance

·         Professional membership in the related fields above will be an added advantage.

Senior Accountant

Senior Accountant Jobs, Accounting Jobs, Anti-Counterfeit Authority Jobs

Job Reference: ACA/SA/6 

Starting Basic Salary: – Kshs 98,958

Responsibilities

The Senior Accountant is responsible to the Chief Accountant and will be: –

·         Processing payments as per established procedures and policies

·         Capturing invoices/certificate of contract into the system

·         Reviewing payments vouchers to ensure compliance to approved procedures

·         Supervising daily cash count and posts transactions as per approved systems

·         Liaising with suppliers to facilitate reconciliation of accounts

·         Sorting out the reconciliation items in the bank statements, payroll and accruals accounts

·         Processing payments and making appropriate entries into staff bank accounts

·         Carrying out reconciliations of salaries and wages accounts as per approved procedures and policies

·         Preparing payroll as per approved procedures and policies

·         Maintaining accurate accounting records

·         Ensuring that all revenues/incomes are receipted and banked intact as per laid down procedures.

·         Ensuring that all banking reconciliation is done promptly and timely follow-ups made on any identified discrepancies

·         Ensuring proper accounting for the petty cash and effective management of imprest system from various departments.

·         Participating in the process of conducting annual stock takes and reconciliation of the same to the respective ledger accounts.

·         Maintaining a fixed asset register ensuring that assets purchased are properly recorded on the register.

·         Reconciling accounts of debtors as per policy and procedures

·         Preparing of external audit schedules as directed by the Head of Finance.

·         Preparing monthly management accounts for the management

·         Ensuring statutory deductions and payments are remitted to the respective authorities

·         Perform any other duties as assigned.

Qualifications

For appointment to the grade of Senior Accountant, the officer must have:-

·         Bachelor’s degree in Commerce, Business Administration, Economics, Statistics, Sociology, or related disciplines;

·         Obtained Certified Public Accountants CPA(K) or its equivalent from a recognized Institution;

·         At least four (4) years working experience in Finance & Accounting;

·         Attended a Senior Management Course; and

·         Must be a member of Institute of Certified Public Accountants of Kenya.

Chief Internal Auditor

Chief Internal Auditor Jobs, Audit Jobs, Anti-Counterfeit Authority Jobs

Job Reference: ACA/CIA/5 

Starting Basic Salary: – Kshs 103,394

Responsibilities

The Chief Internal Auditor is responsible to the Assistant Manager, Internal Auditor for: –

·         Carrying out routine Audits in accordance to policies and procedures.

·         Preparing timely and accurate reports.

·         Participating in preparation of audit procedures of a given assignment in collaboration with supervisors

·         Drafting audit reports on assignment for review with supervisor

·         Carrying out audit tests and procedures as instructed

·         Carrying out verifications of payment documents as per approved procedures

·         Checking maintenance of accurate accounting records

·         Conducting special audit assignments as assigned

·         Participating in preparation of annual audit programme.

·         Perform any other duties as may be assigned.

Responsibilities

For appointment to this grade, an officer must have: –

·         Masters degree in Business Administration or related disciplines;

·         Bachelor’s degree in Commerce, Business Administration, Economics, Statistics, Sociology, or related disciplines;

·         Obtained Certified Public Accountants CPA(K) or its equivalent from a recognized Institution;

·         At least six (6) years working experience, three (3) of which must have been at a managerial level in Auditing

·         Attended a Senior Management Course; and

·         Membership to the Institute of Certified Public Accountants of Kenya

Chief Human Resource & Administration Officer

Chief Human Resource & Administration Officer Jobs, Human Resource Jobs, Administration Jobs, Anti-Counterfeit Authority Jobs

Job Reference: ACA/CHRAO/5 

Starting Basic Salary: – Kshs 103,394

Responsibilities

The Chief Human Resource and Administration Officer is responsible to the Assistant Manager Human Resource and Administration for:-

·         Implementing strategies, policies, and standards pertaining to human resource planning, recruitment and staff establishment.

·         Reviewing and implement training programme and development policies and strategies for Human resource of the Authority.

·         Ensuring implementation of disciplinary process for management staff and maintenance of policies that foster industrial peace.

·         Administering staff insurance policies; and medical scheme.

·         Compiling and monitor staff numbers vis-à-vis approved establishments.

·         Maintaining of staff data base and records, ensuring confidentiality of data therein.

·         Coordinating personnel issues such as leave schedules, and keeping records of the same; coordinate staff welfare activities

·         Ensuring compliance with labour laws and other government regulations on workforce in consultation with the legal department

·         Implementing sound employee relations and job satisfaction programmes including incentives scheme

·         Preparing and coordinating of payroll data (include taxation remittance to KRA)

·         Staff training and careers development programs

·         Implementing of HR work plans, and generation of quarterly reports

·         Perform any other duties as may be assigned.

Qualifications

For appointment to the grade of Chief Human Resource and Administration Officer, a person must have:

·         Masters degree in Human Resource Management or its equivalent from a recognized institution;

·         Postgraduate Diploma in Personnel/Human Resource Management or its equivalent from a recognized institution;

·         Bachelor of Arts degree in Social Sciences (Sociology, Economics, Public/Business Administration, Commerce) or its equivalent from a recognized institution;

·         at least six (6) years working experience, three (3) of which must have been at a managerial level in Human Resource and Administration;

·         Membership of a relevant professional body in good standing; and

·         Senior Management Course.

Chief Supply Chain Management Officer

Supply Chain Management Officer Jobs, Supply Chain Jobs, Anti-Counterfeit Authority Jobs

Job Reference: ACA/CSCMO/5

Starting Basic Salary: – Kshs 103,394

Responsibilities

The Chief Supply Chain Management Officer is responsible to the Assistant Manager, Supply Chain Management for:-

·         Preparing papers for relevant tender committees as per Authority’s guidelines;

·         Preparing of contracts agreements as per established procedures;

·         Participating on tender opening and commercial analysis in liaison with other departments, Section and Units;

·         Participating in the development, implementation of the procurement policy and procedures for the Authority.

·         Receiving requisitions from the departments/units for development of procurement schedule;

·         Preparing and send out tender bidding documents/requests for regular and specialized supplies of goods and services;

·         Scheduling procurement in line with the budget;

·         Participating in ensuring that Best Practices are employed in the supply chain management;

·         Facilitating prompt and accurate delivery of goods, services or equipment following the award of tenders or orders;

·         Facilitating receipt, verification, inspection and posting (into stock cards) of ordered goods, to ensure compliance to order specifications;

·         Preparing inventory coding and classification and maintain it on equipment and tools, and ensure proper inventory control;

·         Monitoring usage of purchases and supplies to ensure that irregularity, duplication and wastage is minimized;

·         Preparing tender schedules before awarding of local purchase orders, and local service orders;

·         Participating in carrying out periodic stock takes;

·         Perform any other duties as may be assigned.

Qualifications

For appointment to the grade of Chief Supply Chain Management Officer, a person must have:-

·         Masters degree in Business Administration procurement/ Social Sciences/ Purchasing/Commerce/ Economics or related discipline

·         Bachelor degree in Business Administration procurement/ Social Sciences/Purchasing/Commerce/ Economics or related discipline;

·         At least six (6) years working experience, three (3) of which must have been at a managerial level in Supply Chain Management

·         CIPS professional final stage

·         Membership of KISM in good standing;

·         Attended a senior Management Course.

Manager Legal Services

Manager Legal Services Jobs, Legal Jobs, Anti-Counterfeit Authority Jobs

Job Reference: ACA/MLS/3 

Starting Basic Salary: – Kshs 154,439

Responsibilities

The Manager Legal Services is responsible to the Deputy Director Enforcement, Legal Services for:-

·         supervising, managing and administering legal matters in the Authority;

·         formulating, implementing and evaluating policies on research, enforcement and legal matters;

·         developing strategies for stakeholder consultations and engagements;

·         taking legal action where necessary to protect the interests of theAuthority in pursuance of its mandate;

·         liaising with external law firms on litigation involving theAuthority either in pursuance of its mandate or other claims;

·         providing legal counsel on legal and legislative issues impacting on the Authority;

·         providing legal support and services to the programmes in which the Authority will be involved and advising theAuthority on legal issues;

·         preparing budget estimates, work plan and procurement plans for the Division;

·         being responsible for the implementation and realization of the Division’s strategic plans and objectives;

·         review of files and drafting of legal opinions;

·         implementing performance appraisal systems in the Division; and

·         performing any other duty as may be assigned by the Executive Director

Qualifications

For appointment to the position of Manager, Legal Services, a person must have:-

·         Masters degree in Law or Business Management/Administration;

·         Bachelor of Laws (LLB) degree from a recognized institution;

·         Must be an advocate of the High Court of Kenya in Good standing

·         At least ten (10) years working experience, five (5) of which must have been at a managerial level in litigation;

·         Demonstrated managerial, administrative and professional competence in work performance;

·         Attended a strategic leadership course not lasting less than four (4) weeks.

Principal Office Administrator

Principal Office Administrator Jobs, Administration Jobs, Anti-Counterfeit Authority Jobs

Job Reference: ACA/POA/6

Responsibilities

The Principal Office Administrator is responsible to the Executive Director and will be :-

·         Supervising staff under the Executive Director’s office;

·         Co-ordinating the general administration of the Executive Director’s office;

·         Maintaining the standing imprest of the Executive Director’s office;

·         Managing the Executive Director’s diary;

·         Coordinating appointments and travel itineraries for the Executive Director;

·         Attending to visitors/clients;

·         Handling telephone calls;

·         Coordinating schedules of meetings;

·         Ensuring security of office records, equipment and documents including classified materials;

·         Maintaining an up to date filing system in the office;

·         Establishing and monitoring procedures for record keeping of correspondence and file movements;

·         Preparing responses to simple routine correspondence;

·         Managing office protocol and etiquette;

·         Supervising office cleanliness;

·         Managing petty cash;

·         Ensuring security, integrity and confidentiality of data; and

·         Undertaking any other office administrative services duties that may be assigned.

Qualifications

For appointment to the grade of Anti-Counterfeit Inspector II, a person must have:-

·         Served in the grade of Chief Assistant Office Administrator, for a minimum period of three (3) years;

·         Bachelors’ degree in secretarial studies or bachelor of business and office management from a recognized institution.
OR
Bachelors’ degree in social sciences plus a Diploma in Secretarial Studies from a recognized institution.

·         Certificate in secretarial management course lasting not less than three (3) weeks from Kenya school of government or any other recognized institution;

·         Certificate in senior management course lasting not less than four (4) weeks from a recognized institution;

·         Certificate in computer applications from a recognized institution;

·         Demonstrated professional competence in management of office and administrative services.

How to Apply

The candidate must attach copies of the following documents:

·         National Identity Card

·         Academic: Professional Certificates and testimonials

·         Higher Education Loans Board (HELB),

·         Kenya Revenue Authority (KRA)

·         Criminal Investigation Department (CID),

·         Ethics and Anti-Corruption Commission (EACC); and

·         Credit Reference Bureau (CRB)

·         Any other relevant supporting documents.

All applicants MUST download the Bio Data Form, fill, print and submit to the undersigned.

Applicants MUST also fill the Online Form and submit it online accordingly.

The bio data form and copies of certificates MUST be sent through the post office or hand delivered to our offices. All application envelopes MUST be referenced as per the position applied for.

Failure to follow the instructions above will lead to automatic disqualification.

The Anti-Counterfeit Authority is an equal opportunity employer. Persons living with disabilities, from marginalized communities and female candidates who meet the job specifications are encouraged to apply. Only shortlisted candidates will be contacted.

Any attempt to directly or indirectly canvas shall lead to automatic disqualification. All applications should be received by the undersigned not later than 30th April 2019 at 5:00pm.

Executive Director
Anti-Counterfeit Authority
3rd floor, National Water Plaza
Dunga Road, Industrial Area
PO BOX 47771-00100
Nairobi