Job Opening: Business Incubator Finance & Admin
Officer – Kakuma
Action Africa Help International (AAH-I) is a regional African-led non-governmental organisation that supports livelihood-challenged communities in East and Southern Africa to sustainably improve their well-being and standard of living.
More recently AAH-I has expanded its
activities to work with other marginalised communities, including pastoralists
and people living in informal urban settlements.
Action Africa Help International (AAH-I) is a regional African-led non-governmental organisation that supports livelihood-challenged communities in East and Southern Africa to sustainably improve their well-being and standard of living.
With Country Programmes in South
Sudan, Kenya, Somalia, Uganda, Zambia and recently in Djibouti, AAH-I has over
25 years’ experience working with communities in conflict and post-conflict
situations, including refugees, internally displaced people and host
communities.
Department: Finance
Reports to: Area Manager
Liaises with: HR Officer, Finance Manager
AAH-I, Senior Business Incubation Officer, Livelihood Coordinator
Duty Station: Kakuma, Kenya
Job Summary: To ensure all Business Incubation
financial and admin processes are functioning effectively and efficiently. S/he
will plan, execute and evaluate all activities of financial management of the
Business Incubators in Kakuma and Kalobeyei and accounting processes in the
field location and be responsible for creating, reviewing, updating and
enforcing compliance of the project’s financial policies and procedures.
Duties & Responsibilities
1. Prepare, examine, and analyze
accounting records, financial statements, and other financial reports to assess
accuracy, completeness, and conformance to reporting, cost control and procedural
standards.
2. Oversee all admin and procurement
duties of the project
3. Capacity building and coaching
business incubatees on financial matters
4. Support the development and
analysis of budgets, preparing periodic reports that compare budgeted costs to
actual costs.
5. Advise management about issues
such as resource utilization, tax strategies, and the assumptions underlying
budget forecasts.
6. Support the internal and external
auditing processes with an aim to close identified gaps.
7. Ensure that project finance
policies and procedures are in harmony with the country financial and admin
policies and procedures; and are make sure they are understood by staff.
8. Ensure effective, timely and
accurate functioning and monitoring of the financial software system including
maintaining the completeness and integrity of data within the system,
compliance, generating necessary reports and authorising monthly data
compilation in the system.
9. Undertake banking duties as needed
by the project
10. Cash planning through preparation
of weekly and monthly cash flow forecasts and generation of the cash flow
statements as required
11. Reconcile bank statements on a
monthly basis
12. Ensure that donor and
institutional accounting requirements are adhered to and financial reports are
submitted on time
13. Prepare income and expenditure
narrative and financial reports for the Finance and Administration Manager.
14. Support the budget preparation
and proposal writing efforts through provision of information and advice during
the budget preparation and proposal writing processes.
15. Collaborate with the
Administration/Operations to ensure that all AAH-I Business incubator assets at
the field base are recorded and properly maintained with adequate security.
16. Development and monitoring of the
field base recharge mechanisms and advise management on cost effective proposal
reviews
17. Ensure compliance with necessary
legal and statutory financial reporting in country, recommending change to
procedures where required.
18. Lead on field base audits and
follow up on recommendations. Ensure information is provided to the external
and/or internal auditors as required during the audit process and follow up to
close any identified audit gaps.
19. Contribute to the design of and
oversee the preparation of regular (weekly/monthly/quarterly) management
reports to meet the needs of FAM, country programme, and also meet the requirements
for regular reporting set by the Donor, ensuring timeliness and accuracy.
20. Oversee preparation and
consolidation of UNHCR financial report for the location.
21. Assess finance staff gaps within
the team and advice the Area Manager.
PERSONAL SPECIFICATIONS
Qualifications and experience
· A bachelor’s degree in Commerce, Finance or Business
Administration.
· Certified Public Accountant with a valid professional membership.
· At least 3 years’ experience in a similar role preferably in a camp setting
· At least 3 years’ experience in Business incubation
· Certified Public Accountant with a valid professional membership.
· At least 3 years’ experience in a similar role preferably in a camp setting
· At least 3 years’ experience in Business incubation
Desirable Skills
· UNHCR Field experience.
· Knowledge and exposure to the social and cultural values of the region concerned.
· Proficiency in local language(s).
· Skilled in influencing and obtaining cooperation of individuals not under supervisory control; able to manage long-distance relationships to achieve results
· Knowledge and exposure to the social and cultural values of the region concerned.
· Proficiency in local language(s).
· Skilled in influencing and obtaining cooperation of individuals not under supervisory control; able to manage long-distance relationships to achieve results
Additional Skills & Competences
· Able to follow set procedures and instructions under limited
supervision.
· Ability to formulate recommendations to improve accounting systems.
· Good familiarity with Microsoft Office packages and PASTEL accounting software
· Good communication and interpersonal skills.
· Good analytical skills with good attention to detail
· Excellent team-player, resilient and self-energizing for the field posting.
· Commitment to and understanding of AAH-I’s vision, mission, and values.
· Ability to formulate recommendations to improve accounting systems.
· Good familiarity with Microsoft Office packages and PASTEL accounting software
· Good communication and interpersonal skills.
· Good analytical skills with good attention to detail
· Excellent team-player, resilient and self-energizing for the field posting.
· Commitment to and understanding of AAH-I’s vision, mission, and values.
Application Instructions
Interested candidates should email
application letters and CVs (with 3 referees) addressed to
recruitkenya@actionafricahelp.org to be received by 30th April, 2019.
The email Subject Line must show the
job title of the position applied for.
AAH-K is an equal-opportunity
employer.
We thank candidates for their high
interest in the opportunities we publish on our website.
Due to the high number of
applications we receive, we will only get back to shortlisted candidates.
AAH-K does not charge a fee at any
stage of the recruitment process nor does it use recruitment agents.
Selection will be done on a rolling
basis.