Our
client is a 4-Star rated hotel and seeks to hire a qualified person in the role
of Accounts
Receivables Officer. The roles will be based in Kisumu.
Job Purpose:
Job Purpose:
IMPORTANT: Applicants MUST have prior experience as
Accounts Receivable Officer/Accountant or Credit Control in a hotel/hospitality
industry.
The
successful candidate will be responsible for processing invoices and
collections. His/her prime duty is to look after collections ensuring that the
company receives its payments when due in an effective and timely manner as per
the credit policy.
Responsibilities
·
Investigate credit application for
new accounts, reviewing accounts for potential problems on an ongoing basis and
maintaining contracts with other parties to enable timely detection of payment
problems.
·
Conduct credit investigation, so that
an intelligent appraisal of customers worth, character and ability to pay may
be ascertained to justify extension of credit.
·
Review supporting documents and
verify the accuracy of balances in accounts receivables.
·
Follow up collection of accounts
receivable in a firm but diplomatic manner, calculated to produce results and
at the same time maintain good relationship with the customer.
·
Liaise with Reservations, Sales and
Banqueting departments in all disputed accounts. Process accounts queries and
respond to customer queries as required.
·
Reconcile all credit card charges to
payment received.
·
Post all cheques received daily and
allocate in Sun system.
·
Hold an exit interview with corporate
client organizer and verify authenticity of their bill and ensure client leave
with their bill. Bills should be entered in a delivery book and signed for while
issuing.
·
Close all accounts receivable and
generate statements on or before 5th of every month.
·
Distribute invoices and have sign-off
through the delivery book.
·
Prepare and distribute invoices of
employees City Ledger accounts monthly.
·
Ensure all invoices bear Electronic
Tax Register (ETR) or Electronic Signature Device (ESD) tax signature.
·
He/she maintains debtor’s records and
files, copies of all valid contracts and vendor file.
·
Posts and allocates debtors payments
in Sun system.
·
Ensure the Rate-Grid in Fidelio is
authentic and updated.
·
Generates on spreadsheet a detail
record of all ledger collections on weekly / monthly basis.
·
Generate debtors listing (Ageing
analysis) on a monthly basis, using this information to assist the Head of Finance
with production of monthly management accounts.
Qualifications
·
Bachelor’s degree in Accounting,
Finance, or related field
·
1-3 years accounts receivable
experience
·
Hospitality experience is a MUST.
·
Knowledge of general accounting
principles, regulatory standards and compliance requirements
·
Proficiency in MS Office, including
the ability to operate computerized accounting and spreadsheet programs
·
High degree of accuracy, attention to
detail and confidentiality
·
Excellent data entry skills
·
Excellent analytical, problem solving
and decision making skills
·
Effective verbal, listening and
written communication skills
·
Effective organizational, stress and
time management skills
·
Demonstrates a sense of urgency and
ability to meet deadlines
·
Knowledge in the operations of hotel
uniform accounting system will be an added advantage
·
Customer service and negotiation
skills
How to Apply
If
you meet the criteria set above, please send your application to info@leeandmyles.com clearly quoting “ACCOUNTS RECEIVABLE OFFICER” on the
email subject line.
The
application deadline for is 20th April 2019. Only shortlisted candidates will be contacted.