Our client in the FMCG Industry is
looking to hire a Payables Accountant.
He/she will be tasked with the day-to-day management of all payment cycle activities in a timely and efficient manner by providing financial, administrative and clerical support to the organization.
He/she will be tasked with the day-to-day management of all payment cycle activities in a timely and efficient manner by providing financial, administrative and clerical support to the organization.
Division: Finance / Accounts
Reporting To: Head of Finance
Salary: 65k
Location: Nairobi
Roles and Responsibilities
·
Writing and posting cheques in the
system while ensuring correctness of the information.
·
To maintain Petty cash that is
adequate for the petty expenses and ensures timely cash reimbursement
·
Issuing Purchase Orders on approved
quotations including stock purchases
·
Maintenance of PO register, follow up
on undelivered and problem orders to ensure that the goods and services are
adequately delivered
·
To escalate any monthly outstanding
orders so that further action can be taken by the management.
·
Authenticate quotations for main
services and goods and also maintaining a quotations file for future records.
·
Reconciling supplier accounts for any
reconciling items/transactions to get the correct and updated statement
·
Receipt of suppliers bills,
verification and request for approval. Posting and filing the approved invoice
voucher in outstanding/unpaid invoice file.
·
Produce costing for department
utilities e.g. fuel, spares, stationeries etc.
·
Analyze all company costs Comparing
with the budget costs and escalating to the management for course of further
action.
·
Monitoring the SLA and ensuring they
are renewed on time after they expire.
·
Receipt of stocks in the sage system
to ensure that the stock ledger reconcile with the physically received goods.
·
Be involved in production of
financial reports, P&L, Balance sheet and management reports
·
Closing of GITs with all the costs
and produce the GIT ledger for Approval on monthly basis and escalate delays of
the invoices from the supplier
·
Prepare Wages summary and ensure
payment of the same to avoid delays.
·
Ensure back up of that all the data
done on timely basis to avoid loss of any data.
·
Participate in Internal and External
Audit in producing the required data and support documents.
·
GIT account – monitoring stock in
transit. Making the relevant entries on receipt of invoices and payment on
purchase, clearing and receipt of goods to warehouse. Closing GIT on arrival of
stock to warehouse
·
Monitoring actual cost vs budget and
making adjustment in the books on receipt of full consignment to warehouse
·
Manage GIT supplier accounts i.e.
Product supplier, clearing and forwarding agents and external warehousing.
·
Bank agent for collection of cash, statements
and any other correspondence
·
Participate in Internal and External
Audit
·
Involved in production of financial
reports
·
Any other assignment by the
management
Skills and Qualifications
·
University Degree in Bcom
(Finance/Accounting)
·
CPA(K/T/U)
·
At least 3 years’ experience in a
similar position
·
Excellent interpersonal skills
·
Analytical and problem solving skills
·
Effective verbal and listening skills
·
Very effective organizational skills
·
Be flexible
·
Strong business ethics
·
Strategic focus
·
Personal Credibility, Honest,
Trustworthy & High Integrity
·
Leadership
·
Strong personality, excellent oral
and written communication skills.
Applicants who meet the requirements
stated above should send their detailed CVs with a day – time Telephone number
to the email address: jobs@hcsafrica.com with Payables Accountant on the
Subject line.
Candidates MUST indicate their
Current &Expected salaries