Royal Danish Embassy (DANIDA)
Recruitment of Programme Implementation Unit (PIU) for WSTF DANIDA Green Growth and Employment Programme (GGEP) / Water and Livelihood Programme (WLP)
Each of the Implementing Organizations
has signed Development Engagement Documents and Bilateral Agreements with the
Embassy. Among such organizations is Water Sector Trust Fund (WSTF), which is a
public institution, established under the Act of Parliament Water Act 2002 and
currently operating under the revised Water Act 2016. The Mandate of WSTF is to
ensure there is assured water resources availability, and accessibility of
water and sanitation to the underserved areas of the country.
Recruitment of Programme Implementation Unit (PIU) for WSTF DANIDA Green Growth and Employment Programme (GGEP) / Water and Livelihood Programme (WLP)
Background
The Governments of Denmark and Kenya
in 2015, signed a Development Engagement agreement for the Kenya Country
Programme. This is a five-year programme that is being implemented by various
actors including National Government line ministries and Agencies, and a few
Non state Actors.
Under the DANIDA Green Growth and
Employment Programme (GGEP) Development Engagement Document, WSTF at the end of
2017 received additional financing to facilitate improved access to water and
sanitation for Refugees, host communities and other Vulnerable communities of
Turkana West Sub county in Turkana County.
To achieve the objectives of the GGEP
and its mandate, the Danish Embassy has agreed to support WSTF with a team of
experts who will support them in implementation of the Green Growth and
Employment Programme. The team of experts will comprise of Programme
Coordinator, Programme Engineer, Social Scientist and a Procurement expert as
per the below job descriptions
The recruited implementation team led
by Programme coordinator will work under the Rural Investments Programme at
WSTF and in close collaboration with other Danida Technical and Financial
advisers, and reporting to WSTF Rural Investment Manager.
Applications are invited from
suitably qualified candidates for the following listed vacancy:-
Job Title: Programme
Coordinator – GGEP / WLP
Reporting to: WSTF, Rural Investments Manager
Duty station: Nairobi – WSTF Offices with frequent travel to the field
Contract Period: Fixed 24 months
Main purpose of the role
The position holder will support in
the management and implementation of the Danida funded Green Growth and
Employment Programme (GGEP) and Water and Livelihood Programme in WSTF.
The main roles will include support
to planning, designing, implementation, reporting, monitoring and evaluation of
the Programme in order to deliver the planned outputs, outcomes and impacts,
while ensuring effective County Governments engagement, effective and efficient
funds utilization, accurate accountability, timely completion and realization
of value for money.
Duties & Responsibilities
·
In close collaboration with the WSTF
relevant staff, coordinate and manage the implementation of the GGEP water and
sanitation investments in the 8 GGEP ASAL counties
·
In close collaboration with WSTF
Programme Team Leader, initiate the development of GGEP work plans, budgets,
strategies and reports for management, Board and Danida
·
Execute the Programme activities
based on WSTF procedures and in line with development partner agreement
·
Support the review and implementation
of specific WSTF/County engagement strategies
·
Work with WSTF team and Counties to
identify, appraise and finance implementation of various water supply,
sanitation and water resource projects in the defined rural areas
·
Coordinate and facilitate various
assessments, infrastructure surveys and design, evaluations, missions and
audits relevant to the Programme Support in the coordination of technical and
financial monitoring and evaluation of all Programme field activities,
·
Support in the management of all the
documentation, contracts and disbursement of funds to projects under the
assigned programmes,
·
Prepare project reports and in close
collaboration with WSTF ensuring that the GGEP/WLP reports meet the donor
expectations,
·
In close collaboration with WSTF
Rural investment team, utilize Programme Management Information Systems and
Standardized Manuals relevant to the Programme,
·
In charge of mentoring, performance
management and supervision of assigned Programme Implementation Unit (PIU)
staff including short term consultants under the GGEP and Water and Livelihood
Programme,
·
Mentor and strengthen the team
members on relevant Programme and project management skills, technical support
in the area of Infrastructural design, Climate Change, Green Growth and
Environmental Sustainability,
·
In close collaboration with WSTF
Management team, support in review of grant management framework,
·
Perform any other duties as may be
requested by the Manager Rural Investments and/or GGEP Team Leader from time to
time.
Qualification & Experience
·
A Degree in Civil Engineering/
Building and Construction/ Water Engineering/ Environmental Engineering
·
Masters in a related field is an
added advantage
·
Registered member of a professional
body-Engineers Registration Board/Institute of Engineers of Kenya
·
Minimum Level of Experience: 10 years
of experience with at least 5 in a supervisory role
·
Experience in grants management
either in public sector or NGO organizations is required
·
Experience in surveying, designing
and implementing surface water runoff infrastructures required
·
Experience in implementation of donor
funded water and sanitation programmes
·
Experience working with issues within
the humanitarian-development nexus is an added advantage
·
Experience using web based Programme
Information management systems an added advantage
·
Experience working in ASAL and
fragile areas an added advantage
Required Skills and Competencies
·
Strong Programme and grant management
skills
·
People management skills
·
Decision making and negotiation
skills
·
Written and oral communication skills
·
Analytical skills
·
Computer skills
·
WASH infrastructure design and
implementation
Job Title: Programme Engineer – GGEP / WLP
Reporting to: GGEP/WLP,
Programme Coordinator
Duty Station: Nairobi,
WSTF Offices with frequent travel to the field
Contract Period: Fixed
24 Months
Main purpose of the role
The
position will support the implementation of water investments under the Danida
funded Green Growth and Employment Project and Water and Livelihoods Programme
(WLP) Component implemented in the 8 GGEP Counties.
The
main roles will include: review of water and sanitation infrastructural designs
in the 8 Counties; supervision and support to the planning, implementation,
reporting, monitoring and evaluation of the Programme, in order to meet the
planned outputs, outcomes and impacts; ensuring effective County engagement,
effective and efficient funds utilization, accurate accountability, timely
completion of the projects and realization of value for money.
Duties & Responsibilities
·
Participate and support in
development of departmental and programme designs, workplan and budgets,
·
Provide the required technical
expertise in the area of Water, Sanitation and Water Resources Management
critical to delivery of the GGEP/WLP objectives,
·
Support in the project proposal
appraisal, preparation of financing contracts, and preparation of disbursements
of funds to projects and activities,
·
Monitor the implementation of
projects in liaison with all stakeholders including, WSTF, County Government
and implementing agencies at County level to ensure compliance to technical,
social, cultural sensitivities and financial standards,
·
Review of implementing agencies
project reports, follow up on issues, providing responses to requests and
queries,
·
Support in building capacities and
sensitizing County technical teams and implementing agencies on Programme
contractual obligations,
·
Support in preparation of activity
budgets, work plans, strategies and reports to WSTF Programme management team
and partners as maybe required,
·
Support in maintaining GGEP/WLP
Programme database for the projects,
·
Support in knowledge transfer for the
staff of implementing partner organizations,
·
Support in preparation and
facilitation of missions, field visits, assessments, evaluations, audits,
surveys, workshops and meetings.
·
Perform any other duties as may be
assigned by the GGEP/WLP Programme Coordinator
Qualification & Experience
·
Bachelor’s degree in Water
/Civil/Environmental Engineering,
·
Member of relevant Engineering
professional body,
·
At least 8 years’ work experience in
developing water and sanitation infrastructure ,
·
Experience in designing and
implementing water and sanitation infrastructure including sand dams/water pans
in ASALs is required,
·
Experience working with County
Governments an added advantage,
·
Experience working in
refugees/humanitarian programmes an added advantage.
Skills and Competencies
·
WASH Infrastructure designing and
supervision skills
·
Project Management skills
·
Decision making and negotiation
skills
·
Public relations and networking
·
Written and oral Communication skills
·
Integrated Water Resources Management
·
Analytical and Computer skills.
Job Title: Programme Social Scientist – GGEP / WLP
Reporting to: GGEP
/ WLP, Programme Coordinator
Duty Station: Turkana
West, Kakuma
Contract Period: Fixed
24 Months
Main purpose of the role
The
position is responsible for ensuring that communities of Turkana West are
effectively engaged in the planning, implementation and subsequent management
of water investments in the selected ASAL counties and particular in relation
to host/refugee interactions.
The
main roles include interaction with county governments and implementing
agencies on issues of inclusion and access to resources for all communities and
groups. The position requires extensive fieldwork and liaison with the County
Resident Monitors (CRMs) and WSTF staff.
Duties and responsibilities
·
Assess issues of social organization
among host communities and refugees and the humanitarian-development nexus, and
develop a simple practical engagement strategy to guide implementation of the
projects in Turkana West,
·
Support in mainstreaming
cross-cutting issues including gender, disability and environmental protection
at project designs and implementation stages,
·
Support staff capacity building, in
technical matters such as water management, environmental, social cultural
aspects, organizational management, monitoring and reporting,
·
Support in desk and field appraisals
of proposals from rural communities and implementing agencies to facilitate
investment decisions,
·
Undertake routine field monitoring of
funded project in collaboration with implementing agencies,
·
Participate in the conduct of
baseline survey, water point mapping, value for money and other studies in
target county,
·
Reviewing progress reports from
implementing partners and other entities and appropriately giving timely
feedback,
·
Support in building the capacity and
sensitization of County and other stakeholders particularly on host/refugee
issues and interactions,
·
Assist in designing and facilitating
implementation of host/refugee programmes and projects ensuring both equity and
harmony,
·
Assist in preparation of budgets,
work plans, strategies and reports for the Programme management,
·
Assist in the preparation and
facilitation of technical evaluation missions.
Qualification & Experience
·
Bachelor’s degree in Social
Sciences/Environmental studies/Water Resources Management,
·
Experience working in refugee/
humanitarian areas is required,
·
Experience working in conflict prone
and ASAL areas is required,
·
Experience working with County and
national Government on donor funded programmes is an added advantage
·
At least 5 years’ work experience in
humanitarian and/or development programmes in similar position,
·
Ability to engage in fluent Kiswahili
and local language an added advantage,
·
Experience with Environmental
Assessments and audits is an added advantage.
Skills and Competencies
·
Social aspects of access to and
management of local resources
·
Decision making and negotiation
skills
·
Experience in disputes and conflict
resolution
·
Public relations and networking
·
Written and oral communication skills
·
Project Management skills
·
Analytical and Computer skills.
Job Title: Procurement / Contracts Specialist – GGEP / WLP
Reporting to: GGEP/WLP,
Programme Coordinator
Duty Station: Nairobi,
WSTF Offices with frequent travel to the field
Contract Period: Temporary
9 Months
Main purpose of the role
The
procurement specialist is responsible for ensuring proper procurement of
materials, goods and services while working hand in hand with WSTF procurement
head of procurement in ensuring alignment of the procurement plan and economies
of scale when purchasing goods and service.
The
position will assist WSTF in identifying, screening and improving procurement
and contracting for project interventions funded through GGEP /WLP in general
and more specifically on innovative implementation mechanisms and issues of
project management, risks and their management and mitigation.
The
position requires a thorough understanding of public procurement issues as they
are applied in Kenya, including how these rules relate to calls for proposals
and funding of NGOs and CBOs and elements identified in the grant application
system prepared for WLP activities in Turkana.
Duties and responsibilities
Using
GoK policies and guidelines in procurement and financial management;
·
Assist WSTF in the preparation of
Procurement Plans,
·
Work with finance team throughout the
procurement cycle to assist with forecasting and budgeting.
·
Responsible for evaluations,
procurement, tender, disposal committees and capacity building of WSTF staff
and WSPs on procurements related issues
·
Reviewing of bidding documents before
they are issued to the bidders both manually and on web based application
system,
·
Develop strategies, policies,
procedures, and overall team to optimize value of the entire function in
creating a world class supply chain management
·
Responsible for Preparation of
consolidated procurement and disposal plans, reports and evidence.
·
Lead in the evaluation of bids and
preparation of the winning bidder contract documents,
·
Ensure that there is compliance with
the terms and conditions of the bidding documents and applicable procurement
law/guidelines
·
Ensure that the evaluation criteria
and other conditions set out in the tender document are adhered to in the
entire evaluation and award process,
·
Contract negotiation to produce
better savings and value for money
·
Ensure that the procurement methods
and review thresholds are consistent with the provisions of the grant
agreement,
·
Maintain positive working
relationships with strategic suppliers to assure cost, quality, and delivery
targets are met.
·
Ensure the thresholds of Government
procurement processes under the Public Procurement and Asset Disposal Act, 2015
are followed,
·
Support a compliant grant management
and support efficient contract implementation,
·
Support calls for proposals, for
service delivery and project implementation
·
Review procurement documentation and
processes pre and post procurement process,
·
Prepare management reports for each
supported project.
Qualification & Experience
·
A minimum of a university degree in
procurement/ supply chain management or any other relevant field with relevant
professional qualifications in procurement
·
Member of relevant professional body
e.g Kenya Institute of Supplies Management (KISM) or holder of Chartered
Institute of Supply Chain certificate (CIPS)
·
Valid licensed Procurement
Practitioner Certificate (KISM)
·
At least 10 years’ experience in
public procurement
·
Experience of procurement and
contract management with CBOs, NGOs, and Government
·
Previous experience in handling donor
funded projects an added advantage
·
Knowledge and understanding principle
and practices which govern international procurement, the contracting of
consultant services, technical specifications and development of procurement
policies.
·
Experience in the water and
sanitation sectors in Kenya an added advantage
·
Experience of using ICT-based
procurement and documentation systems in required
·
Verbal and written communication,
analytical skills, negotiation, problem solving, facilitation, team work.
·
Knowledge in Microsoft office, SAP,
ERP system
Required Qualifications
·
A university degree
·
Relevant work experience
·
Excellent command of English – both
oral and written
·
Working knowledge of French language
·
IT proficiency and solid skills with
regards to the Microsoft Office programme
·
Well organised with an eye for
details
·
Responsible, flexible and loyal
·
Ability to work independently
·
Great interpersonal and intercultural
skills and team player abilities
·
Ability to handle multiple tasks and
work under time pressure
·
Willingness to take on a variety of
tasks reflecting changing priorities of the Embassy
Desired Qualifications
·
Knowledge of Kiswahili and/or Somali
is not a requirement, but will be considered an added advantage
Application and Recruitment Process
To
apply for any of the above positions, send your application (Cover letter,
Detailed CV with 2-3 referees to recruitment@dpckenya.com not later than
Friday, 5th April 2019.
The
email subject should be the specific Position Title as stated above.
Any
application received after the deadline will not be considered.
Only
shortlisted Candidates will be contacted.
The
Embassy attaches great importance to equal opportunities for all and therefore
welcomes applications from all qualified persons regardless of race, gender,
religion, age or disability.
Any
form of canvassing will lead to automatic disqualification.