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NGO Jobs in Kenya - USAID

IntraHealth International 
Because Health Workers Save Lives
Career Opportunities
The goal of the USAID funded Human Resources for Health (HRH) Kenya Mechanism is to strengthen HRH systems at the national and county levels to improve health outcomes for the Kenyan people.
In order to strengthen its team, the Mechanism is looking for a suitable candidate to fill the following position:
Monitoring and Evaluation Assistant
Reporting to the Monitoring and Evaluation Manager (M&E), the M&E Assistant will support the department in monitoring and evaluation of HRH Kenya Mechanism activities. She/he will be responsible for compilation, tracking and
reporting of results to the project.

Responsibilities
·         Implement and maintain the HRH Kenya database system, while also supporting the program team to use the data base to track the implementation of work plan activities.
·         Lead the AEF regular monitoring and use the resulting data to update the database
·         Support the tracking of project performance against the expected PMP targets
·         Conduct regular data quality audits and ensure adherence to quality control measures.
·         Support the dissemination of M&E results to stakeholders.
·         Support the quantitative data management and analysis to inform project decision-making
·         Lead the collation of Quarterly, Semiannual and Annual project progress reports.
·         In collaboration with the Knowledge Management & Communication Manager, track, manage and review all project reports, and collate lessons learned to inform programmatic decisions.
·         Lead tracking of program deliverables and ensure they are filed in the repository.
Education / Experience
·         A Bachelor’s degree in public health, statistics, social science, or a related field
·         At least 2 years M&E experience in the development field, preferably in the health and/or human resources.
·         Demonstrated experience in quantitative & qualitative data analysis.
·         Ability to design survey research approaches and development of research tools and instruments.
·         Proficiency in statistical applications and other software packages.
·         Experience in knowledge management (KM) is desirable.

Communications Assistant
Reporting to the Communication and Knowledge Management Manager, the Communications Assistant will provide effective technical/practical knowledge management and communication services to support program activities. He/she will also ensure that the final communication and knowledge management products and events adhere to the USAID branding and marking plans.
Responsibilities
·         Facilitate, record and share action points of project meetings.
·         Record and share recordings of all periodic meetings, including monthly, quarterly, mid-term and annual project review meetings.
·         Support the production and editing of information, education and communication materials.
·         Support project staff to adhere to branding and marking plan.
·         Provide coverage at public events to enhance the visibility of the mechanism.
·         Support implementation of IntraHealth International Inc. Kenya Knowledge management and Communication strategy.
·         Assist in design work for all project’s final products using InDesign, Photoshop, Illustrator, Corel, and or any other appropriate design software.
·         Support the production of high-quality project documents and ensure adherence to the IntraHealth International Style and Citation Standards/Guidelines as well as compliance with USAID Approved Branding and Marking Plan.
·         Maintain knowledge repositories in the staff portal to store articles, reports, concept papers and other project related documents.
·         Develop and maintain a mailing list for distribution of communication and knowledge management products.
·         Conduct continuous quality improvement to evaluate information adequacy and quality as well as staff and partner needs.
·         Support photographic documentation of programmatic work in compliance with IntraHealth ethical guidelines.
·         Media- Relations, press coordination and tracking in line with IntraHealth and USAID media policy.
Education / Experience
·         A bachelor’s degree in communication, journalism, public relations or equivalent qualifications.
·         At least 2 years working experience with exposure to media industry in Kenya and USAID-funded projects
·         Excellent writing, interpersonal skills and ability to communicate and work with diverse people at national, county and project levels.
·         Demonstrated competencies in design and formatting of knowledge products such as education and communication materials, documentation and publication (including web-based documentation) in program implementation.

Program Officer
Reporting to the Team Lead- Management and Leadership, the Program Officer will provide programmatic and logistical support to the National and Counties interventions.
Responsibilities
·         Maintain and update calendar of project activities including travel and visiting schedules, staff and other meetings and remind the team of upcoming events.
·         Provide logistical support to all project activities including ensuring availability of required presentations, equipment and materials.
·         Prepare and send out invitations through e-mail to participants of project funded activities and communicate with the participants to ensure they are aware of the accommodation, allowances and other logistical arrangements.
·         Support the national level to schedule dissemination meeting of HRH policies and guidelines with counties particularly in support of implementation of universal health coverage.
·         Assist in the coordination and planning of National HRH – ICCs and the donor partners meeting.
·         Work with Cluster managers to ensure that documentation of mentorship program is undertaken, mentorship tools are tracked, and consolidated and mentorship reports are submitted on time.
·         Prepare and/or edit drafts of routine office correspondence, reports, contracts, and terms of reference for contractors and respond to enquiries as necessary.
·         Develop County profiles including list of County leadership contacts and update regularly.
·         Establish and maintain a filing system for the program portfolio including uploading and regular updating of program deliverables into the office database.
·         Liaise with the procurement, logistics and finance teams on requisitioning for services in line with approved budgets in collaboration with the supervisor.
·         Conduct activity budget monitoring to ensure effective utilization of financial resources in consultation with the supervisor.
·         Follow up and submit project progress reports as appropriate.
Education / Experience
·         Bachelors degree in Human Resources Management, Organization Development, or equivalent relevant field of study.
·         At least 4 years working experience in a similar environment.
·         Proficiency in Microsoft office (Outlook, Word, Excel, and Power point).
·         Ability to handle multiple tasks simultaneously with prioritization paying attention to detail, quality and deadlines.
·         Demonstrated competence in working with stakeholders.
·         Strong verbal and written communication skills.

·         Good interpersonal and analytical skills.
·         Experience in a USAID funded project is an added advantage.

County Technical Officer
Reporting to the Cluster HRM/HRD Manager, the County Technical Officer will provide technical and logistical support to ensure efficient and effective implementation of interventions under program mandate and operations of County Cluster.
Responsibilities
·         Support the County HRH/HRD Manager to implement county cluster interventions including logistical support, preparation and sending out invitations, completion and signing participant lists after every field activity.
·         Work with the County HRH/HRD Manager to strengthen the functionality of health HRH Units.
·         Support the counties to adopt and implement HRM policies and guidelines.
·         Assist in the coordination and planning of inter county HRH stakeholder’s coordination forums.
·         Support the maintenance of update HR records and filing systems, and ensure the HRH data is updated in the Human Resources Information system (iHRIS).
·         Assist in the county recruitment process i.e. drafting job advertisements for vacant positions, screening applications, short listing and interviewing
·         Support the coordination and implementation of performance management systems and staff appraisals in the counties
·         Prepare and/or edit drafts of reports, contracts, and terms of reference for contractors.
·         Liaise with the procurement, logistics and finance teams on requisitioning for services in line with approved budgets in collaboration with the supervisor.
·         Conduct activity budget monitoring to ensure effective utilization of financial resources in consultation with the supervisor.
·         Develop County profiles including list of County leadership contacts and update regularly.
Education / Experience
·         A Bachelors degree in HR Management, Social Sciences or equivalent field.
·         At least 2 years working experience in Human Resource Management
·         Proficiency in Microsoft office (Outlook, Word, Excel, and Power point)
·         Demonstrated competence in working with stakeholders.
·         Good interpersonal, analytical skills, negotiation, influencing and communication skills
·         Familiarity with public sector HR issues.
·         Experience in a USAID funded Project is an added advantage.

Finance Assistant
Under the supervision of the Finance, Contracts and Grants Manager, the Finance Assistant will provide support in the payables and general ledger function and assist in the procurement of goods and services, processing of vendor payments and financial reporting.
Responsibilities
·         Take lead in the management of payables by ensuring timely settlement of bills and follow-up with procurement on timely billing of serviced orders to ensure the organization meets its obligations promptly.
·         Posting Bills to QuickBooks, accurately and correctly as per the supporting documents in a timely manner.
·         Generate every 5th day of the following month a payable ageing analysis report and ensure all balances are reconciled.
·         Filing of all financial records in real time.
·         Assist in review of the Travel Reimbursements Forms (TRFs), and Regional Float accountabilities and preparation of expense journals.
·         Assist in Bank reconciliations for all bank accounts and month-end Field financial reporting process.
·         Support in procurement of goods and services in strict adherence to Organizational policies and procedures.
Education / Experience
·         Minimum Bachelor’s degree, preferably in Accounting, Finance.
·         CPA Part 2 (Certified Public Accountant).
·         Minimum of 2 years’ experience in a busy accounting department in an NGO or donor-funded organization.
·         Understanding of USAID rules and regulations.
·         Good interpersonal and negotiation skills.
·         High integrity, sincerity, honesty, respectful, positive attitude and team player.
·         Excellent skills using Quick books, Excel, and Access.

Logistics Assistant / Driver
Reporting to the Logistics Officer, she/she will offer logistics support to the Coast Cluster in a reliable manner, secure driving services and ensure proper use and maintenance of office vehicles.
Responsibilities
·         Provide Logistics and planning support to the Coast Cluster for workshops/meetings, inter-county HRH Coordination Forums and TWGs e.g., booking appointments, booking venues, sending out invitations and confirmation, secretarial services during meetings.
·         Liaise with the procurement, logistics and finance teams on requisitioning for services in line with approved budgets in collaboration with the supervisor.
·         On a daily basis ensure vehicle log sheets are duly completed and signed off by the travelers and monthly summaries are submitted to the Supervisor.
·         Conduct regular inspection of vehicle to establish that it is clean, roadworthy, secured, licensed and insured.
·         Ensure strict adherence to the rules and regulations provided for in the Vehicle management policy.
·         Ensure fuel replenishment summary is done in a timely manner and accurate records maintained.
·         Provide monthly reports on vehicle mileage, fuel consumption with allocation per tracking code, repairs and maintenance.
Education / Experience
·         A diploma in Logistics/Fleet Management, Administration/management or equivalent.
·         At least 2 years working experience in similar field.
·         Knowledge of Microsoft office (Outlook, Word, Excel, and Power point).
·         Must possess a valid Kenya Driving License coupled with a clean driving record.
·         Training in defensive driving an added advantage.
·         Ability to work as an effective team member in a complex and fast paced environment.
·         Good interpersonal and communication skills.
·         Good negotiation skills.
·         Experience in a USAID funded Project is an added advantage.
How to Apply
If you meet the above qualifications please apply by sending your CV with a cover letter indicating your daytime telephone numbers, address and names of three referees who must have been your supervisor in your current or former
employment @ http://www.intrahealth.org/section/careers.
Closing date for applications is March 15, 2019
Only shortlisted Candidates will be contacted

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