IntraHealth International
Because Health Workers Save Lives
Career Opportunities
The goal of the USAID funded Human
Resources for Health (HRH) Kenya Mechanism is to strengthen HRH systems at the
national and county levels to improve health outcomes for the Kenyan people.
In order to strengthen its team, the
Mechanism is looking for a suitable candidate to fill the following position:
Monitoring and Evaluation Assistant
Reporting to the Monitoring and
Evaluation Manager (M&E), the M&E Assistant will support the department
in monitoring and evaluation of HRH Kenya Mechanism activities. She/he will be
responsible for compilation, tracking and
reporting of results to the project.
reporting of results to the project.
Responsibilities
·
Implement and maintain the HRH Kenya
database system, while also supporting the program team to use the data base to
track the implementation of work plan activities.
·
Lead the AEF regular monitoring and
use the resulting data to update the database
·
Support the tracking of project
performance against the expected PMP targets
·
Conduct regular data quality audits
and ensure adherence to quality control measures.
·
Support the dissemination of M&E
results to stakeholders.
·
Support the quantitative data
management and analysis to inform project decision-making
·
Lead the collation of Quarterly,
Semiannual and Annual project progress reports.
·
In collaboration with the Knowledge
Management & Communication Manager, track, manage and review all project
reports, and collate lessons learned to inform programmatic decisions.
·
Lead tracking of program deliverables
and ensure they are filed in the repository.
Education / Experience
·
A Bachelor’s degree in public health,
statistics, social science, or a related field
·
At least 2 years M&E experience
in the development field, preferably in the health and/or human resources.
·
Demonstrated experience in
quantitative & qualitative data analysis.
·
Ability to design survey research
approaches and development of research tools and instruments.
·
Proficiency in statistical
applications and other software packages.
·
Experience in knowledge management
(KM) is desirable.
Communications Assistant
Reporting
to the Communication and Knowledge Management Manager, the Communications
Assistant will provide effective technical/practical knowledge management and
communication services to support program activities. He/she will also ensure
that the final communication and knowledge management products and events
adhere to the USAID branding and marking plans.
Responsibilities
·
Facilitate, record and share action
points of project meetings.
·
Record and share recordings of all
periodic meetings, including monthly, quarterly, mid-term and annual project
review meetings.
·
Support the production and editing of
information, education and communication materials.
·
Support project staff to adhere to
branding and marking plan.
·
Provide coverage at public events to
enhance the visibility of the mechanism.
·
Support implementation of IntraHealth
International Inc. Kenya Knowledge management and Communication strategy.
·
Assist in design work for all
project’s final products using InDesign, Photoshop, Illustrator, Corel, and or
any other appropriate design software.
·
Support the production of
high-quality project documents and ensure adherence to the IntraHealth
International Style and Citation Standards/Guidelines as well as compliance
with USAID Approved Branding and Marking Plan.
·
Maintain knowledge repositories in
the staff portal to store articles, reports, concept papers and other project
related documents.
·
Develop and maintain a mailing list
for distribution of communication and knowledge management products.
·
Conduct continuous quality
improvement to evaluate information adequacy and quality as well as staff and
partner needs.
·
Support photographic documentation of
programmatic work in compliance with IntraHealth ethical guidelines.
·
Media- Relations, press coordination
and tracking in line with IntraHealth and USAID media policy.
Education / Experience
·
A bachelor’s degree in communication,
journalism, public relations or equivalent qualifications.
·
At least 2 years working experience
with exposure to media industry in Kenya and USAID-funded projects
·
Excellent writing, interpersonal
skills and ability to communicate and work with diverse people at national,
county and project levels.
·
Demonstrated competencies in design
and formatting of knowledge products such as education and communication
materials, documentation and publication (including web-based documentation) in
program implementation.
Program Officer
Reporting
to the Team Lead- Management and Leadership, the Program Officer will provide
programmatic and logistical support to the National and Counties interventions.
Responsibilities
·
Maintain and update calendar of
project activities including travel and visiting schedules, staff and other
meetings and remind the team of upcoming events.
·
Provide logistical support to all
project activities including ensuring availability of required presentations,
equipment and materials.
·
Prepare and send out invitations
through e-mail to participants of project funded activities and communicate
with the participants to ensure they are aware of the accommodation, allowances
and other logistical arrangements.
·
Support the national level to
schedule dissemination meeting of HRH policies and guidelines with counties
particularly in support of implementation of universal health coverage.
·
Assist in the coordination and
planning of National HRH – ICCs and the donor partners meeting.
·
Work with Cluster managers to ensure
that documentation of mentorship program is undertaken, mentorship tools are
tracked, and consolidated and mentorship reports are submitted on time.
·
Prepare and/or edit drafts of routine
office correspondence, reports, contracts, and terms of reference for
contractors and respond to enquiries as necessary.
·
Develop County profiles including
list of County leadership contacts and update regularly.
·
Establish and maintain a filing
system for the program portfolio including uploading and regular updating of
program deliverables into the office database.
·
Liaise with the procurement,
logistics and finance teams on requisitioning for services in line with
approved budgets in collaboration with the supervisor.
·
Conduct activity budget monitoring to
ensure effective utilization of financial resources in consultation with the
supervisor.
·
Follow up and submit project progress
reports as appropriate.
Education / Experience
·
Bachelors degree in Human Resources
Management, Organization Development, or equivalent relevant field of study.
·
At least 4 years working experience
in a similar environment.
·
Proficiency in Microsoft office
(Outlook, Word, Excel, and Power point).
·
Ability to handle multiple tasks
simultaneously with prioritization paying attention to detail, quality and
deadlines.
·
Demonstrated competence in working
with stakeholders.
·
Strong verbal and written
communication skills.
·
Good interpersonal and analytical
skills.
·
Experience in a USAID funded project
is an added advantage.
County Technical Officer
Reporting
to the Cluster HRM/HRD Manager, the County Technical Officer will provide
technical and logistical support to ensure efficient and effective
implementation of interventions under program mandate and operations of County
Cluster.
Responsibilities
·
Support the County HRH/HRD Manager to
implement county cluster interventions including logistical support,
preparation and sending out invitations, completion and signing participant
lists after every field activity.
·
Work with the County HRH/HRD Manager
to strengthen the functionality of health HRH Units.
·
Support the counties to adopt and
implement HRM policies and guidelines.
·
Assist in the coordination and
planning of inter county HRH stakeholder’s coordination forums.
·
Support the maintenance of update HR
records and filing systems, and ensure the HRH data is updated in the Human
Resources Information system (iHRIS).
·
Assist in the county recruitment
process i.e. drafting job advertisements for vacant positions, screening
applications, short listing and interviewing
·
Support the coordination and
implementation of performance management systems and staff appraisals in the
counties
·
Prepare and/or edit drafts of
reports, contracts, and terms of reference for contractors.
·
Liaise with the procurement,
logistics and finance teams on requisitioning for services in line with
approved budgets in collaboration with the supervisor.
·
Conduct activity budget monitoring to
ensure effective utilization of financial resources in consultation with the
supervisor.
·
Develop County profiles including
list of County leadership contacts and update regularly.
Education / Experience
·
A Bachelors degree in HR Management,
Social Sciences or equivalent field.
·
At least 2 years working experience
in Human Resource Management
·
Proficiency in Microsoft office
(Outlook, Word, Excel, and Power point)
·
Demonstrated competence in working
with stakeholders.
·
Good interpersonal, analytical
skills, negotiation, influencing and communication skills
·
Familiarity with public sector HR
issues.
·
Experience in a USAID funded Project
is an added advantage.
Finance Assistant
Under
the supervision of the Finance, Contracts and Grants Manager, the Finance
Assistant will provide support in the payables and general ledger function and
assist in the procurement of goods and services, processing of vendor payments
and financial reporting.
Responsibilities
·
Take lead in the management of
payables by ensuring timely settlement of bills and follow-up with procurement
on timely billing of serviced orders to ensure the organization meets its
obligations promptly.
·
Posting Bills to QuickBooks,
accurately and correctly as per the supporting documents in a timely manner.
·
Generate every 5th day of the
following month a payable ageing analysis report and ensure all balances are
reconciled.
·
Filing of all financial records in
real time.
·
Assist in review of the Travel
Reimbursements Forms (TRFs), and Regional Float accountabilities and
preparation of expense journals.
·
Assist in Bank reconciliations for
all bank accounts and month-end Field financial reporting process.
·
Support in procurement of goods and
services in strict adherence to Organizational policies and procedures.
Education / Experience
·
Minimum Bachelor’s degree, preferably
in Accounting, Finance.
·
CPA Part 2 (Certified Public
Accountant).
·
Minimum of 2 years’ experience in a
busy accounting department in an NGO or donor-funded organization.
·
Understanding of USAID rules and
regulations.
·
Good interpersonal and negotiation
skills.
·
High integrity, sincerity, honesty,
respectful, positive attitude and team player.
·
Excellent skills using Quick books,
Excel, and Access.
Logistics Assistant / Driver
Reporting
to the Logistics Officer, she/she will offer logistics support to the Coast
Cluster in a reliable manner, secure driving services and ensure proper use and
maintenance of office vehicles.
Responsibilities
·
Provide Logistics and planning
support to the Coast Cluster for workshops/meetings, inter-county HRH
Coordination Forums and TWGs e.g., booking appointments, booking venues,
sending out invitations and confirmation, secretarial services during meetings.
·
Liaise with the procurement,
logistics and finance teams on requisitioning for services in line with
approved budgets in collaboration with the supervisor.
·
On a daily basis ensure vehicle log
sheets are duly completed and signed off by the travelers and monthly summaries
are submitted to the Supervisor.
·
Conduct regular inspection of vehicle
to establish that it is clean, roadworthy, secured, licensed and insured.
·
Ensure strict adherence to the rules
and regulations provided for in the Vehicle management policy.
·
Ensure fuel replenishment summary is
done in a timely manner and accurate records maintained.
·
Provide monthly reports on vehicle
mileage, fuel consumption with allocation per tracking code, repairs and
maintenance.
Education / Experience
·
A diploma in Logistics/Fleet
Management, Administration/management or equivalent.
·
At least 2 years working experience
in similar field.
·
Knowledge of Microsoft office
(Outlook, Word, Excel, and Power point).
·
Must possess a valid Kenya Driving
License coupled with a clean driving record.
·
Training in defensive driving an
added advantage.
·
Ability to work as an effective team
member in a complex and fast paced environment.
·
Good interpersonal and communication
skills.
·
Good negotiation skills.
·
Experience in a USAID funded Project
is an added advantage.
How to Apply
If
you meet the above qualifications please apply by sending your CV with a cover
letter indicating your daytime telephone numbers, address and names of three
referees who must have been your supervisor in your current or former
employment @ http://www.intrahealth.org/section/careers.
employment @ http://www.intrahealth.org/section/careers.
Closing
date for applications is March 15, 2019
Only
shortlisted Candidates will be contacted
