The
Kenya Trade Network Agency (KenTrade) is a State Corporation under the National
Treasury whose mandate is to implement, operationalize and manage the Kenya
National Electronic Single Window System (KNESWS) as well as Trade
Facilitation.
To fulfil our mandate, we wish to engage suitably qualified candidate who meets the requirements of Chapter 6 of the Kenya Constitution for the following position;
To fulfil our mandate, we wish to engage suitably qualified candidate who meets the requirements of Chapter 6 of the Kenya Constitution for the following position;
Executive Assistant
Reports
to: Manager HR & Administration
Duration:
Six (6) months (renewable once subject to performance and business needs)
Purpose for the Job
To
provide high-level administrative support to the directorates and departments
assigned to ensure that services are provided in an effective and timely
manner.
Responsibilities
·
Draft correspondence, reports and
proof-read official documents and ensure adherence to administrative guidelines
and overall quality of outputs requiring the Executives’ signature.
·
Respond to telephone inquiries, route
calls to appropriate officers and place outgoing calls as required.
·
Management of appointments,
itinerary, initiative and coordinate all travel arrangements as required.
·
Establish and maintain relevant
storage and retrieval of files/documents for easy access and security within
the Directorate/department.
·
Maintain effective communication
channels and ensure quality and timelines of information emanating from the
office, independently decide and follows through information as necessary.
·
Receive, sort and route all incoming
mail to the office and highlight important mails.
·
Serve as first point of contact and
liaison with an extensive network of contacts at senior levels, both
internally, externally and Government officials.
·
Receive and screen incoming, visitors
and correspondence and direct to the relevant officer.
·
Maintain office calendars of events,
plan and coordinate meetings and take minutes on needs basis.
Qualifications
·
Diploma in Secretarial studies,
Office Management, Business Management or other relevant Diploma from a
recognized institution
·
A certificate in Computer Application
·
Relevant experience of not less than
six (6) months in the position of Executive Assistant or a comparable position
in the Public Service or other reputable organization
·
Previous working experience in a
relevant role is an added advantage
·
Possession of a valid Certificate of
Good Conduct from the Directorate of Criminal investigations (CID) (acquired
not more than one year ago).
How to Apply
Qualified
and Interested candidates are requested to submit their applications,
Curriculum Vitae that contains details of qualifications, experience, copies of
all certificates & relevant testimonials, email and telephone contacts
including names, telephone and email contacts of three (3) referees who must be
familiar with the candidates’ previous work experience.
Candidates
interested in this position are also expected to fulfil the requirements of
Chapter Six of the Constitution of Kenya. Specifically, they must obtain and
submit with their application copy of a valid Certificate of Good Conduct from
the Directorate of Criminal investigations (CID).
Applications
should be addressed as detailed below and be sent by post, hand delivery or
email so as to be received not later than April 01, 2019.
The
Chief Executive Officer
Kenya
Trade Network Agency
1st
Floor, Embankment Plaza
Longonot
Rd – Upperhill
P.O.
Box 36943-00200
NAIROBI
vacancies@kentrade.go.ke
KenTrade
is an Equal Opportunity Employer – women and persons with disability are
encouraged to apply.
Any
form of canvassing shall lead to automatic disqualification and only
shortlisted candidates shall be contacted.
