Job Description
We are looking for talented individuals to take up the position of Field District Administrative Associate in Western, Nyanza and Rift valley. Below are the job’s details and directions on how to apply:
We are looking for talented individuals to take up the position of Field District Administrative Associate in Western, Nyanza and Rift valley. Below are the job’s details and directions on how to apply:
Responsibilities
General Operations
·
Manage and regularly update the
staffing database for Operations Management.
·
Support in managing and monitoring
planting, by data entering and maintaining Planting Tracker Database.
·
Support in all administrative support
tasks, including copying, scanning, taking minutes, and so on.
·
Coordinate logistics for district
meetings and trainings.
·
Compile KPIs and other district data
entry tasks.
Finance
·
Put together district budgets and
procurement requests.
·
Ensure prompt and accurate payment of
casuals and all other district related payments.
·
Collect and fill receipts for all
transactions.
·
Manage the regional emergency buffer
and expense log.
Sustainability
·
Quality Check and issue Roster
reports.
·
Distribute district-level repayment
analyses and reports for Field Officers and Field Managers as instructed by
Operations.
Management
·
Deliver sustainability or finance
training to field staff as required (such as use of phone number collection
forms.
·
Group Leader change forms, input
verification forms, Funeral Insurance claims forms, and so on) and explain
tools or data sources as required to support field staff.
·
Collect materials and forms and hand
over to Business Operations Department.
·
Update district-specific tools as
requested by Field Leaders or Operations Management (that is, tools to track
weekly collections and percentages) using Excel.
·
Act as a liaison with Business
Operations Department to raise any concerns related to repayment reports or roster
issues.
Product Warranty Processing
·
Receive and Quality Check all product
warranty requests to ensure the product is eligible for repair or replacement.
·
Process all valid product warranty
requests, fill database, and send to the Headquarter office for processing.
·
Follow-up with Product Team and track
incoming products to return to Field Officers.
·
Follow-up with members to ensure
Field Officers delivered repaired products.
Funeral Insurance Processing
·
Review all incoming Funeral Insurance
claim forms and refund requests to ensure the client is registered and all
required information has been submitted to stakeholders.
·
Process all claims in the FIRST
Database and submit all required information to Finance for processing.
·
Support in Funeral Insurance Claims
follow-up in collaboration with Business Operations Team and support to Field
staff on filling forms.
Logistics
·
Organize for Staff and Products Kits
delivery and return as needed.
·
Receive inventory and materials at
Monday Meetings, signing off on amounts and distributing to field staff as
appropriate.
·
Submitting documentation of receipt
of goods back to the logistics team.
·
Quality Check and oversee return of
IDS on all non-ID items to ensure compliance and report violations to HR Office
Administrator.
Field Office
·
General organization of the
district/hub office and maintaining supplies of stationary and equipment.
·
Maintain and manage district property
and inventories.
·
Liaise with IT department to ensure
functioning of all IT equipment in district/regional offices.
·
Maintain communication and
relationships with district relevant vendors.
·
Represent One Acre Fund as the front
face of the Office.
Other
·
Assist in any other duties requested
by Field Operations, depending on capacity and within reason.
Career Growth and Development
We
have a strong culture of constant learning and we invest in developing our
people. You’ll have weekly check-ins with your manager, access to mentorship
and training programs, and regular feedback on your performance. We hold career
reviews every six months, and set aside time to discuss your aspirations and
career goals. You’ll have the opportunity to shape a growing organization and
build a rewarding long-term career.
Qualifications
We
are seeking exceptional professionals with at least 2 years of work
experience in the Administrative field and ideally a demonstrated passion for
our mission. Candidates who fit the following criteria are strongly encouraged
to apply:
·
Strong work experiences. Examples
include a demanding professional work experience, or successful in office
management.
·
Proficient in Microsoft Office and
Google Suite.
·
Strong educational background; a
diploma or degree in Administration, Public Relations, Office Management
preferred.
·
Demonstrated enthusiasm for learning,
and openness to feedback.
·
Strong customer service skills.
·
Ability to multitask.
·
Strong organization skills.
·
Ability to build teams and
collaborate with colleagues from diverse backgrounds.
·
Language: English and Kiswahili
required.
·
Willing to work either in Western,
Nyanza or Rift valley.
Benefits
Health
insurance, paid time off.
One Acre Fund never asks candidates to pay any money or
pay for tests at any stage of the interview process. Official One Acre Fund
emails will always arrive from an @oneacrefund.org address. Please report any
suspicious communication here.