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Office Assistant Job in Kenya

Job Title: Office Assistant

Reference: OAS 2019
Recruiter: Stratostaff East Africa
Location: Mombasa, Kenya
Available: Immediately
Category: Experienced
Offer: Neg.

Profile Introduction: Our client, a leading law firm in Mombasa is looking to recruit for an Office Assistant.
Role Summary: Offering personalized assistance to the Advocates in execution of their assignment and service to our clients.
Qualifications / Requirements
·         A bachelor’s degree in any field.
·         Previous experience in a law firm.
·         Motorcycle riding skills.
·         Computer Literate
Job Specification
·         Maintaining a clean working environment and ensuring tidiness at all times.
·         Facilitating prompt payment of bills for utilities (water, electricity, telephone) on receipt of the same from the staff members.
·         Recording and allocation of incoming correspondence.
·         Ensuring that incoming mails are scanned, saved in the systems folder, neatly filed in the physical file and thereafter handed over to the concerned staff members without delay.

·         Receiving and Recording of Mombasa Mail prior to handing over to the Riders.
·         Opening and ensuring all files are opened in the system’s folder and master register as appropriate.
·         Ensuring all new instructions together with the enclosed documents are scanned and saved in the systems folder.
·         Ensuring all the final documents are scanned and saved in the system’s folder before dispatching the same to the Client.
·         Ensuring the documents are dispatched to the Associates upon execution in a timely manner and copies retained in our physical file at all times.
·         Ensuring the instructions given on any correspondence are passed to the intended team member and acted upon within 12 hours.
·         Ensuring nil delay or negligence in file bring ups and ensuring all bring up files are passed on to the intended team member by 9 o’clock daily.
·         Maintaining a neat and up to date information record and filing systems.
·         Ensuring you attend to all the trainings undertaken by the firm well prepared and execute the assignments given in a timely manner.
Competencies
·         Good communication skills
·         Friendly and customer focused
·         Pleasant personality.
·         Teamwork
How to Apply
If you are qualified and up to the challenge send your Resume and Cover Letter to vacancies@stratostaff.co.ke by 15th February 2019.
Please note that only qualified candidates will be contacted.
Stratostaff is an Equal Opportunity Employer

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