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Office Assistant Job in Kenya

Our client, a leading law firm in Mombasa is looking to recruit for an Office Assistant.

Profile Introduction
Role Summary
·         Offering personalized assistance to the Advocates in execution of their assignment and service to our clients.

·         A bachelor’s degree in any field.
·         Previous experience in a law firm.
·         Motorcycle riding skills.
·         Computer Literate
·         Maintaining a clean working environment and ensuring tidiness at all times.
·         Facilitating prompt payment of bills for utilities (water, electricity, telephone) on receipt of the same from the staff members.
·         Recording and allocation of incoming correspondence.
·         Ensuring that incoming mails are scanned, saved in the systems folder, neatly filed in the physical file and thereafter handed over to the concerned staff members without delay.
·         Receiving and Recording of Mombasa Mail prior to handing over to the Riders.

·         Opening and ensuring all files are opened in the system’s folder and master register as appropriate.
·         Ensuring all new instructions together with the enclosed documents are scanned and saved in the systems folder.
·         Ensuring all the final documents are scanned and saved in the system’s folder before dispatching the same to the Client.
·         Ensuring the documents are dispatched to the Associates upon execution in a timely manner and copies retained in our physical file at all times.
·         Ensuring the instructions given on any correspondence are passed to the intended team member and acted upon within 12 hours.
·         Ensuring nil delay or negligence in file bring ups and ensuring all bring up files are passed on to the intended team member by 9 o’clock daily.
·         Maintaining a neat and up to date information record and filing systems.
·         Ensuring you attend to all the trainings undertaken by the firm well prepared and execute the assignments given in a timely manner.
·         Good communication skills
·         Friendly and customer focused
·         Pleasant personality.
·         Teamwork
How to Apply
If you are qualified and up to the challenge send your Resume and Cover Letter to by 15th February 2019Please note that only qualified candidates will be contacted.
Stratostaff is an Equal Opportunity Employer

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