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Various Vacancies in Maasai Mara University, Kenya

Finance Officer

Grade 14
REF: MMU/DFO/06/2019
Permanent and Pensionable terms.
Qualifications
·         Have a Master of Business Administration (MBA) (Accounting/Finance option) or its equivalent plus CPA(K) or its equivalent;

·         Have Eight (8) years’ experience, three (3) of which must have been as a Senior Accountant grade 13 or equivalent;
·         Be a member of a recognized Professional Accounting body;
·         Have outstanding professional competence in Public Sector Financial Management;
·         Be a person of integrity and good management skills;
·         Have practical knowledge of ICT and ERP Accounting systems;
·         Meet requirements of Chapter six of the Constitution.
Core Competencies
·         Ability to portray and uphold positive national image and work in a multi- cultural and multi- ethnic environment with sensitivity to and respect to diversity.
·         Be a visionary result oriented and innovative thinker.
·         Have the capacity to work under pressure to meet strict deadlines.
·         Have firm, fair and transparent management style.
·         Have demonstrable communication and interpersonal skills.
Responsibilities
·         Deputizing the Finance Officer in the management of day to day activities of the department;
·         Implementation of an adequate accounting system through maintenance of accurate financial records, which must recognize, classify, summarize, post and report transactions.
·         Supervision and development of staff in the department.
·         Monthly and on adhoc basis generate the following reports: budget utilization, students’ fees collection status, projects implementation status, rolling cash flow forecast, catering unit performance, consultancy and research funds income and utilization.
·         Timely and correctly generate annual report and financial statements and quarterly management reports in compliance International Public Sector Accounting Standards, Public Finance Management Act 2012, Public
·         Finance Management Regulations 2015, other relevant circulars and Generally Accepted Accounting Principles.
·         Annually, prepare the University-wide annual estimates of revenue and expenditure in compliance with Public Finance Management 2012.
·         Advice ways of raising additional internal and external revenue for the University and ensure such revenue is timely recognized in the books of accounts.
·         Participate in formulation and implementation of the departmental strategic plan.
·         Ensure timely General Ledger reconciliations especially students financial accounting, bank reconciliations, projects accounts reconciliations, fixed assets reconciliations and research/consultancy funds accounting.
·         Co-ordinate both internal and external audit exercises by ensuring timely and correct availability of audit schedules.
·         Drive strict implementation of student’s fees payment policy so as to ensure that all fees due is collected and correctly captured in a timely manner. Implement all banks accounts integration with the ERP system.
·         Maintain accurate records of University projects and timely reconcile the same in line with the funding received and payments made.
·         Check both recurrent and development expenditure of the University to ensure that they are within budget, authorized, reasonable, are in compliance with Public Procurement and Asset Disposal Act 2015 and value for money is received. Ensure that pending bills are monitored and payments made on aging basis.
·         Carry out efficient Treasury Management of the University by ensuring real time update of the cash book, sufficient funds in bank before payment process, daily banking of all receipts and placements in short term deposits of any excess funds.
·         Ensure tax compliance. All statutory deductions and other payroll deductions are remitted timely to minimize exposure of the University.
·         Check the University payroll especially staff in payroll against head count, earnings in line with specific grades, allowances paid having been duly authorized, deductions to be properly supported and in compliance with applicable laws, circulars and regulations.

Senior Accountant
Grade 13
REF:MMU/SA/07/2019
Qualifications
·         A Master’s degree in Accounting, Finance or Business related field from a recognized University and CPA(K);
·         Be a member of recognized Professional Accounting body;
·         Served progressively for five (5) years, three (3) of which should be an Accountant I or equivalent in a similar or reputable Institution;
·         Have outstanding professional competence in Public Sector Financial Management;
·         Be a person of integrity and good management skills;
·         Have practical knowledge of ICT and ERP Accounting systems;
·         Meet requirements of Chapter six of the Constitution.
Core Competencies
·         Ability to portray and uphold positive national image and work in a multi- cultural and multi- ethnic environment with sensitivity to and respect to diversity.
·         Be a visionary result oriented and innovative thinker.
·         Have the capacity to work under pressure to meet strict deadlines.
·         Have firm, fair and transparent management style.
·         Have demonstrable communication and interpersonal skills.
Responsibilities
·         Supervision of Staff in sections;
·         Preparation of financial statements and accounts;
·         Compiling of the University annual plan;
·         Participate in budgetary control and administration;
·         Review all the general ledgers reconciliations;
·         Accounting for revenue of the University and ensuring students finance is properly managed.
·         Participate in improving the system and processes in the department.
·         Responsible for the timely preparation and submission of periodic financial reports.
·         Responsible for the preparation of adhoc management reports for decision making.
·         Any other duties as may be assigned by immediate supervisor.

Accountant
Grade 12
REF:MMU/A1/08/2019
Qualifications
·         A Bachelor’s Degree in Commerce (Accounting) or equivalent from a recognized University and CPA(K);
·         Membership registration with ICPA(K);
·         Served progressively for five (5) years, three (3) of which should be an Accountant II or equivalent in a similar or reputable Institution;
·         Have outstanding professional competence in Public Sector Financial Management;
·         Have knowledge and experience in ERP accounting systems;
·         Shown merit and ability reflected in work performance and results.
·         Meet requirements of Chapter six of the Constitution.
Core Competencies
·         Ability to portray and uphold positive national image and work in a multi- cultural and multi- ethnic environment with sensitivity to and respect to diversity.
·         Be a visionary result oriented and innovative thinker.
·         Have the capacity to work under pressure to meet strict deadlines.
·         Have demonstrable communication and interpersonal skills.
Responsibilities
·         In charge of a section;
·         Reconciliation of general ledger accounts;
·         Custodian of accountable documents;
·         Prepare final accounts and periodic management reports;
·         Ensure correct supporting schedules to the financial reports.
·         Verify accountable documents in the section.
·         Ensuring timely bank reconciliations and daily confirm all postings are done correctly.
·         Reconcile tax related matters.
·         Any other duties as may be assigned by immediate supervisor.

Internal Auditor
Ref: MMU/IA/09/2019
Grade 13
Qualifications
·         A Master’s degree in relevant field from a recognized University;
·         CPA(K) or CIA(K) (Certified Internal Auditor);
·         Membership registration with ICPA(K);
·         Served in the grade of Internal Auditor I for at least a period of three (3) years;
·         Demonstrated merit and ability as reflected in work performance and results;
·         Shown unquestionable integrity;
·         Shown merit and ability in work performance and results.
·         Computer literacy.
Core Competencies
·         Ability to portray and uphold positive national image and work in a multi- cultural and multi- ethnic environment with sensitivity to and respect to diversity.
·         Have the capacity to work under pressure to meet strict deadlines.
Responsibilities
·         Prepare audit reports for presentation to the University Management Board and University Council;

·         Review and revise existing internal audit control systems;
·         Develop audit techniques;
·         Carry out audit transactions;
·         Management of staff matters in the department;
·         Perform any other duties as may be assigned from time to time.

Internal Audit Assistant
Ref: MMU/IA/10/2019
Grade 7
Qualifications
·         KCSE mean grade C or its equivalent and
·         CPA II (Section III&IV) or CIA II (Certified Internal Auditor)
·         At least three (3) years relevant experience
·         Proficiency in relevant computer applications
·         Demonstrated merit and ability as reflected in work performance and results.
·         Shown unquestionable integrity
Core Competencies
·         Ability to portray and uphold positive national image and work in a multi- cultural and multi- ethnic environment with sensitivity to and respect to diversity.
·         Have the capacity to work under pressure to meet strict deadlines.
Responsibilities
·         Vouch payroll and verify accuracy of creditor’s documents
·         Collect and compile data for audit report
·         Perform audit checks
·         Perform any other duties as may be assigned from time to time

Executive Secretary
Ref: MMU/ES/11/2019
Grade 11
Qualifications
·         KCSE Certificate (C-) with at least (C-) in English.
·         Typewriting III (50 w.p.m)
·         Office Management III
·         Business English III
·         Secretarial Studies II
·         Commerce II
·         Shorthand III (120 w.p.m)
·         Office Practice II
·         The above qualification should be from KNEC.
·         Proficiency in Microsoft Office programs.
·         Exemplary work performance.
·         Bachelor’s Degree/ Higher Diploma in relevant field from a recognized institution.
OR
·         Bachelor’s Degree in Secretarial Studies from a recognized institution
·         3 years’ experience as a Senior Secretary I
·         Master’s degree in relevant field is an added advantage
Core Competencies
·         Ability to portray and uphold positive national image and work in a multi- cultural and multi- ethnic environment with sensitivity to and respect to diversity.
·         Have the capacity to work under pressure to meet strict deadlines.
·         Have demonstrable communication and interpersonal skills.
Responsibilities
Reporting to the head of department
·         Prepares and books all meetings for the officer to whom assigned
·         Operates and manages Office Float for the office to whom assigned
·         Orders and controls office stationery for the office.
·         Manages, administers and coordinates all in-coming and out-going mails/correspondence.
·         Books appointments/updates and maintains the Diary for the officer to whom assigned
·         Public relations/Front desk operation for the officer to whom assigned
·         Filling/Retrieval and maintaining of records for the office.
·         Act as Secretariat to some meetings
·         Supervise staff under him/her
·         Access and utilize online information.
·         Any other duties that may be assigned/directed by the immediate supervisor.

Secretary
Grade 10
Ref: MMU/SS/12/2019
Qualifications
·         KCSE Certificate (C-) with at least (C-) in English.
·         Typewriting III (50 w.p.m)
·         Office Management III
·         Business English III
·         Secretarial Studies II
·         Commerce II
·         Shorthand III (100 w.p.m)
·         Office Practice II
·         The above qualification should be from KNEC.
·         Proficiency in Microsoft Office programs.
·         Exemplary work performance.
·         Diploma in Secretarial studies will be an added advantage
OR
·         Bachelor’s Degree in Secretarial Studies from a recognized institution
·         3 years’ experience a Senior Secretary II.
Core Competencies
·         Ability to portray and uphold positive national image and work in a multi- cultural and multi- ethnic environment with sensitivity to and respect to diversity.
·         Have the capacity to work under pressure to meet strict deadlines.
·         Have demonstrable communication and interpersonal skills.
Responsibilities
Reporting to the head of department:
·         Receive telephone calls and perform public relations duties.
·         Type from manuscripts
·         Take dictation in shorthand and transcribe
·         Operate the office petty cash.
·         Supervise staff under him/her
·         Undertake routine office duties with little or no supervision.
·         Access and utilize online information.
·         Draft official correspondence and handle confidential documents.
·         Assist in coordinating training, workshops and conferences.
·         Take charge of documents and files including classified materials
·         Ensure security of the office documents and equipment
·         Guide and supervise junior staff and where necessary give counsel
·         Any other duties that may be assigned/directed by the immediate supervisor.
·         Appointment/Promotion to this post will be subject to availability of a vacancy in the establishment.
How to Apply
Applications in ten (10) copies, should be submitted together with a detailed curriculum vitae detailing academic qualifications, professional experience, leadership and management roles, publications/awards/scholarships/funding, membership of professional associations, linkages and community service; copies of relevant certificates, email address and telephone contacts.
Applicant must obtain clearance from Higher Education Loans Board, Ethics and Anti-Corruption Commission,
Kenya Revenue Authority, certificate of Good Conduct and Credit Reference Bureau Certificate.
Applicants are required to give names, addresses and contacts of three (3) referees and should indicate on the envelope the Reference number and the position applied.
Applications for the position of Accountant I, Executive Secretary II, Senior Secretary and Senior Internal Audit Assistant II should reach the Deputy Vice- Chancellor, Administration, Planning and Finance on the address indicated below on or before 5:00pm on 28th, January 2019.
Deputy Vice- Chancellor Administration, Finance & Planning,
Maasai Mara University
PO. Box 861-20500
Email: dvc.afp@mmarau.ac.ke
Maasai Mara University is an equal opportunity employer.
Canvassing will automatically lead to disqualification.

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